Construction to completion of 3 classrooms at Ndii Primary School, Voi - open tender NG-CDF/VOI/ND/001/2026-2027

What is being bought

Construction to completion of 3 classrooms at Ndii Primary School, Voi, requested by the Voi National Government Constituencies Development Fund (NG-CDF Voi) under open tender reference NG-CDF/VOI/ND/001/2026-2027. The works quantities, drawings and bills of quantities are in Part 2 documents that were not provided for review.

Key facts

Closing

Fri 6 Nov 2026, 10:00 am
Tenders must be delivered to the NG-CDF Voi office on or before this date and time. No later addenda changed the closing date in the material reviewed. D2 p.28

Bid / tender security

Bid bond of KSh 120,000 must accompany all tenders according to the invitation and evaluation criteria. The Tender Data Sheet says a tender-securing declaration shall not be required, and also asks for a filled tender-securing declaration form. Bid bond validity is not stated. Conflicting D2 p.6

Tender fee

Hard copy tender documents cost a non-refundable KSh 1,000, paid in cash or banker's cheque. Documents downloaded electronically from the portal are free of charge. D2 p.6

Site visit

Obligatoriu
Mandatory pre-tender site visit at NDII Primary School, 2 and 3 November 2026, 8:00am to 4:00pm. Attendance is compulsory and the signed, stamped site visit form must be attached to the bid. Year is written differently across documents, so confirm with the procuring entity. Conflicting D1 p.1

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.26

Reserved for

No reservation applies. The tender is open to all eligible tenderers. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the deadline in the presence of tenderers or their representatives, at the NG-CDF Voi office (Boardroom per advert). D2 p.28

Tender validity

Tenders remain valid for 140 days. The start date is disputed: the tender document says from the date of opening, the advert says from the closing date. Conflicting D2 p.6

Who can apply

• Tendering is open to registered contractors that hold a valid single business permit relevant to building and construction works. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of incorporation or registration. D1 p.1
• Copy of a valid KRA PIN and VAT registration certificate. D1 p.1
• Copy of a valid tax compliance certificate for the firm. D1 p.1
• Form of Tender, properly and duly filled, stamped and/or sealed, signed by authorized personnel. D1 p.1
• Declaration and commitment to the code of ethics, properly filled and signed by authorized personnel. D1 p.1
• Confidential Business Questionnaire, properly filled and signed by authorized personnel. D1 p.1
• Certified copy of the current CR12 from the Registrar of Companies, issued within the last 6 months of the tendering period. D1 p.1
• Copy of identification cards of the company directors. D1 p.1
• Copy of current registration with the National Construction Authority (NCA) in the Category 7, 6, 5 or 4 with a valid NCA practicing license, in the relevant building trade. D2 p.27
• Valid single business permit for the construction/building contractor category. D1 p.1
• Signed and stamped pre-tender site visit form must be attached in the tender document. D1 p.1
• Power of attorney authorizing the person who signs the tender on behalf of the tenderer. D2 p.27
• Certificate of independent tender determination, signed; self-declaration of the tenderer, signed; and anti-corruption self-declaration form, as listed in the preliminary evaluation criteria. D2 p.30
• Sworn litigation history declaration (listed in the preliminary evaluation criteria). D2 p.30

Experience, licences and financial capacity

Technical

• Proof of adequate equipment holding for the specified type of work, by ownership or lease agreement. D1 p.1
• Proof of key technical staff to be engaged on the project. D1 p.1
• Proof of works of similar magnitude and complexity undertaken. D1 p.2
• Technical evaluation scoring (out of 100): company experience in building works, cumulative value of completed works in the last 5 years, similar project completed in last 3 years, financial capacity, key personnel, equipment, methodology, and litigation history. D2 p.34
• At least one similar completed building/construction contract worth KSh 6 million or above scores full marks (10); lower values score proportionally. D2 p.34
• Minimum 70 marks in the technical evaluation required to proceed to the financial stage. D2 p.35
• Subcontracting permitted up to a maximum of 10% of the total contract amount; tenderers planning more must name the activities and subcontractors in the Form of Tender. D2 p.28

Financial

• Audited financial statements for the financial year 2025/2026 must be provided. D1 p.2
• Bank account in the name of the company, with bank statements for the last six months from the date of the advert. D1 p.2
• Current liquidity ratio from latest audited statements: ratio of 1.0 or above scores full marks (15); below 1.0 scores ratio times 10. D2 p.35
• Access to credit: a valid letter or credit facility from a recognized financial institution; KSh 4 million or above scores full marks (10). D2 p.35
• Bank statements immediately preceding the closing date: six months of statements scores full marks (5). D2 p.35
• Liquid assets or available finance sufficient for the construction cash flow (post-qualification condition); the KSh amount is blank in the tender document. Not stated D2 p.31
• Minimum average annual construction turnover: the KSh amount is not filled in the tender document. Not stated D2 p.33

How and where to submit

• Physical hard-copy tender only, in plain sealed envelopes clearly marked with the tender number, description and bidder name, addressed to Fund Account Manager Voi NG-CDF, P.O Box 168-80300, Voi, and deposited in the Tender Box at the NG-CDF Voi office. D1 p.2
• Bind the document before dropping it in the tender box. D1 p.2
• Attach copies of supporting documents for all requirements listed in the advert. D1 p.2
• Serialize all pages of the bid in sequence 1, 2, 3, 4, including the cover page and all attachments. D2 p.6
• Submission address for tenders: NG-CDF Voi Office, P.O Box 168-80300, Voi. D2 p.7
• Number of copies required in addition to the original is not filled in the tender document. Not stated D2 p.27

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Part 2 Works Requirements: drawings, specifications and bills of quantities (Sections V-VII) were not provided, so scope and quantities are unverified.
• Part 3 contract conditions (GCC and SC) and contract completion period were not provided.
• Contract value or estimated cost is not stated.
• Performance security amount and form are not stated (TDS ITT 21.5 blank).
• Bid bond validity period is not stated.
• Number of copies required in addition to the original is blank (TDS ITT 22.1).
• Minimum turnover amount, years of experience, and similar contract number thresholds in Section III are blank.
• Pre-tender conference details are blank; no addenda were provided.
• Forms (Form of Tender, CON-2, FIN-3.1, EXP-4.2, PER-2) were only partly reviewed; the Confidential Business Questionnaire and Code of Ethics forms were not provided.
• Whether the bid bond or tender-securing declaration is required must be confirmed.
• Confirmation of the pre-tender site visit year and whether the visit is compulsory on both days.

Terms explained

Bid bond / tender security

A guarantee from a bank or insurer that the bidder will sign the contract if awarded and will provide performance security. Failing to provide it can lead to rejection.

Tender-Securing Declaration

A signed declaration by the bidder, rather than a bank guarantee, that it will honour its tender if it wins; this tender's TDS mentions it in conflicting ways.

TDS (Tender Data Sheet)

The section of the tender document that gives the specific rules for this tender, which override the general instructions where they conflict.

ITT (Instructions to Tenderers)

The general rules for preparing, submitting and evaluating a bid, which apply unless the TDS changes them.

NCA

National Construction Authority, the government body that registers contractors by category; the tender needs a current registration in categories 7, 6, 5 or 4 with a practicing license.

CR12

A certificate from the Registrar of Companies listing the company's directors and shareholders; here it must be dated within 6 months before the tendering period ends.

Responsive / non-responsive

A tender is responsive if it meets all the mandatory requirements; non-responsive tenders are rejected without further evaluation.

Preliminary examination

The first check that a tender meets all eligibility and completeness requirements before its price and score are considered.

Serialize

Number every page of the bid in sequence (1, 2, 3, ...), including the cover page and attachments.

JV (Joint Venture)

Two or more firms bidding together; the TDS allows up to 2 members.

AGPO

Affirmative action for youth, women and persons with disabilities; no reservation applies to this tender.

Power of attorney

A written document giving the person who signs the bid the authority to act for the company.