Migori County: Provision of Machine Hours for Road Maintenance II (CGM/RDS&T/80/2026-2027)

What is being bought

Migori County Government (Roads and Transport) invites open tenders for the provision of machine hours for road maintenance, Tender CGM/RDS&T/80/2026-2027, as a single lot. Road locations, machine types and quantities are in Section V, which was not in the reviewed material.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be received on the IFMIS portal on or before the closing date and time. The portal listing shows the same date and time. D1 p.7

Bid / tender security

Tender security: KShs 100,000. The TDS states this amount. Form (cash, bank guarantee, insurer guarantee or CBK-licensed financial institution guarantee) is at the tenderer's option under ITT 21.3. A tender securing declaration form applies only to reserved groups. The validity period of the security is not stated; extensions follow ITT 20.2. D2 p.33

Tender fee

Tender documents downloaded electronically are free of charge from the County website or PPIP portal. Unverified D2 p.4

Site visit

Optional
No site visits will take place for this tender. The site visit is optional and at the tenderer's own cost under ITT 7.1. D2 p.32

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.32

Reserved for

Open tender: the notice lists this tender as OPEN and the portal lists no reserved groups. The TDS reservation clause is not stated for this tender. D1 p.6

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Not stated in the documents we reviewed Not stated D2 p.33

Tender validity

Tender validity is 180 days from the submission deadline, as stated in the TDS. The Invitation to Tender states 120 days from tender opening, which conflicts. Conflicting D2 p.33

Who can apply

• Open national tender. Tendering is open to all qualified and interested tenderers. Bidders may be private entities, state-owned entities that meet ITT 4.7 conditions, or joint ventures. D2 p.4
• Joint ventures: all members are jointly and severally liable for the whole contract. The JV must nominate a representative. The maximum number of JV members is stated in the TDS (not found in reviewed pages). Unverified D2 p.6
• Joint venture members may not also make an individual tender, be a subcontractor in a separate tender, or be part of another joint venture for the same tender. Unverified D2 p.6
• A Kenyan tenderer must provide a valid tax compliance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: copy of the company's Certificate of Incorporation or Business Registration. Unverified D2 p.36
• MR2: copy of the company's current Tax Compliance certificate issued by Kenya Revenue Authority (KRA). Unverified D2 p.36
• MR3: current certified CR12 certificate from the Registrar of Companies, dated from the date of the advertisement, with ID or passport of directors and all individuals on the CR12. For corporate directors, their CR12 and their directors' IDs must also be provided. Unverified D2 p.36
• MR4: duly filled and signed Form of Tender with validity of at least 180 days from the date of tender opening. The form must be on stationery with letterhead showing the tenderer's full name and business address, and include the signed Confidential Business Questionnaire, Certificate of Independent Tender Determination and self-declaration forms SD1, SD2 and the code of ethics declaration. Unverified D2 p.36
• MR5: valid business permit. D2 p.36
• Tenderers must provide a preliminary description of the proposed work method and schedule, including drawings and charts as necessary, in Section IV Tendering Forms. Standard rule D2 p.8

Experience, licences and financial capacity

Technical

• Stage 2 technical evaluation checks capacity to deliver the contract, based on technical parameters in Section III (not in reviewed pages). Only bids passing Stage 1 proceed. D2 p.36
• Intended completion date is 180 days from the date of contract signing. D2 p.32

Financial

• Tenderers must provide copies of financial statements for the years stated in Section III Sub-factor 3.1. They must reflect the tenderer's own finances, be independently audited or certified under local law, be complete with all notes, and cover completed and audited accounting periods. The number of years is not in reviewed pages. D2 p.73
• Bidders must include a Capacity Building Levy of 0.03% of their quoted price, exclusive of applicable taxes. D2 p.32

How and where to submit

• Complete tender documents must be submitted through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). The notice states all tenders MUST be submitted through the IFMIS platform. D1 p.7
• TDS: tenders shall be submitted electronically through the IFMIS Supplier Portal. Electronic submission is the method stated for this tender. D2 p.33
• Copies: the TDS specifies 0 additional copies beyond the original. D2 p.33
• Authorisation: the written confirmation authorising the signatory is a Power of Attorney, attached to the tender. D2 p.33
• Physical packaging per ITT 23: a single sealed envelope, package or container bearing the tender name and reference number, addressed to the Procuring Entity, with separate sealed envelopes marked ORIGINAL and COPIES. This conflicts with the electronic-only submission in the TDS. Conflicting D2 p.20
• Clarification requests in writing to procurement@migori.go.ke, no later than 4 days before the tender closing date. Unverified D2 p.33
• Tenderers who download the tender document must send their particulars immediately to procurement@migori.go.ke for registration so they can receive clarifications and addenda. D2 p.4
• Postal address for the tender: Chief Officer, Roads and Transport, County Government of Migori, P.O. Box 195-40400 SUNA-MIGORI. D2 p.4

Lots and categories

• Lot 1: The tender is a single lot (contract). D2 p.32

What the addenda changed

• No addenda were provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Section V Procuring Entity's Requirements: road locations, machine types, quantities and hours required
• Section III evaluation parameters table and the financial years required under sub-factor 3.1
• Tender opening date and time (only electronic opening is stated)
• Contract value or budget estimate
• Section II TDS details: maximum number of JV members, pre-tender meeting, and any additional documents
• Addenda (none provided) and any clarification responses
• Section IV tendering forms and price schedule
• Tender security validity period
• Only 33 of 117 pages of D2 were reviewed; GCC and SCC contract terms were not reviewed

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that amend the standard Instructions to Tenderers (ITT).

IFMIS

Integrated Financial Management Information System. The national e-procurement supplier portal used to submit this tender.

Tender security

A guarantee or cash deposit that a bidder provides to show it will honour its tender. It may be forfeited if the bidder withdraws or fails to sign.

Tender-Securing Declaration

A signed declaration that replaces cash security for reserved groups. Failure to honour it can lead to debarment.

Responsive

Meets all essential requirements of the tender document without material deviation, reservation or omission.

Joint Venture (JV)

Two or more firms bidding together; each member is jointly and severally liable for the whole contract.

PPRA

Public Procurement Regulatory Authority. Oversees public procurement and maintains the debarment list.

CR12

Company Registry return that lists directors and shareholders, issued by the Registrar of Companies.

Lowest evaluated cost

Award criterion: the lowest price among substantially responsive tenders that meet the qualification criteria.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities. This tender is marked open, not reserved.