Migori County: provision of machine hours for road maintenance IV (CGM/RDS&T/82/2026-2027)

What is being bought

Migori County Government invites open tenders for the provision of machine hours for road maintenance, tender CGM/RDS&T/82/2026-2027 (IFMIS 2656733), with Works as the portal category. Road locations, quantities and the work schedule are not in the reviewed pages. Submission is electronic through the IFMIS supplier portal.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tender submission deadline on the portal and notice: 11 November 2026 at 10:00 (IFMIS electronic submission). P

Bid / tender security

Tender security of KSh 100,000 must accompany the tender. It may be cash, a bank guarantee, an insurance guarantee from an IRA-licensed insurer, or a guarantee from a CBK-licensed financial institution (ITT21.3). The insurance guarantee form is marked NOT APPLICABLE. The security must be valid for the tender validity period plus any extension. The guarantee form expires 28 days after the tender validity period ends. Unsuccessful bidders' security is returned after contract signing and performance security is furnished. D2 p.28

Tender fee

Electronic download of tender documents is free of charge. No tender fee for bid submission is stated in the reviewed pages. Downloaders must register their particulars with procurement@migori.go.ke. D2 p.4

Site visit

Optionnel
No site visit: the TDS states there will be no site visits. Visits otherwise remain at the bidder's own cost. D2 p.28

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.28

Reserved for

Not reserved: the portal lists no reserved groups, and the notice lists item 76 (CGM/RDS&T/82/2026-2027) as category OPEN. P

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tender opening takes place electronically. The date and time are not stated separately; the closing time of 10:00 is assumed, which needs confirmation. Unverified D2 p.28

Tender validity

Tenders remain valid for 180 days from the submission deadline (ITT20.1). MR4 requires at least 180 days from tender opening. See conflict on the 120-day figure in the invitation. Conflicting D2 p.28

Who can apply

• Tenderers may be a private firm, a state-owned entity that meets ITT4.7 conditions, or a joint venture (JV) of such entities. The notice invites eligible and qualified contractors. Unverified D2 p.6
• The notice invites eligible and qualified contractors for the listed tenders. D1 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: Copy of the company's Certificate of Incorporation or Business Registration. D2 p.31
• MR2: Copy of the company's current Tax Compliance certificate issued by Kenya Revenue Authority (KRA). D2 p.31
• MR3: Current certified CR12 certificate from the Registrar of Companies, dated from the date of this advertisement, with identification documents (ID or passport) of directors and all individuals listed on the CR12. For corporate directors, CR12 or equivalent and ID documents for the corporate director and its directors must be provided. D2 p.31
• MR4: Duly filled and signed Form of Tender, on stationery with letterhead showing the tenderer's complete name and business address, with validity of at least 180 days from tender opening, plus the Tenderer's Eligibility Confidential Business Questionnaire, Certificate of Independent Tender Determination and self-declaration forms SD1, SD2 and the code of ethics declaration, all duly completed and signed. D2 p.31
• MR5: Valid business permit. D2 p.31
• A written power of attorney authorising the person who signs for the tenderer must be attached to the tender (TDS ITT22.3). D2 p.28

Required only in some situations

• Kenyan tenderers must provide a valid tax compliance certificate or tax exemption certificate issued by the Kenya Revenue Authority (ITT4.14). Applies to Kenyan tenderers. Standard rule D2 p.8
• If bidding as a joint venture: JV agreement or form of intent to form a JV must be provided (ITT4.1), and each JV member must submit its own registration documents. Standard rule D2 p.6

Experience, licences and financial capacity

Technical

• Each tenderer must provide a preliminary description of the proposed work method and schedule, including drawings and charts where necessary (ITT5.1). Standard rule D2 p.8
• The intended completion date is 180 days from the date of contract signing. D2 p.27
• Bids that pass mandatory checks go to a technical evaluation on capacity to deliver the contract, using parameters in Section III. The parameters are not in the pages reviewed. Unverified D2 p.30

Financial

• Bidders must include a Capacity Building Levy of 0.03% of their quoted price, exclusive of applicable taxes. D2 p.28
• Tenderers must provide financial statements for the years required by Section III (Sub-factor 3.1). The number of years is blank in the reviewed pages. Statements must be independently audited or certified, complete with notes, and cover completed and audited periods. Sources of finance must also be listed. Unverified D2 p.68

How and where to submit

• Tenders must be submitted electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). D2 p.28
• Complete tender documents must be submitted through the IFMIS Supplier Portal, as the notice states, and all tenders must go through the IFMIS platform. D1 p.7
• Bidders having trouble uploading may contact the IFMIS helpdesk (0800721477 or 0204801801) or the Supply Chain Management Office during working hours, Monday to Friday 8:00am to 5:00pm. D1 p.7
• Number of additional hard copies: 0. Only the electronic submission applies, per the TDS. D2 p.28
• Pages and attachments must be numbered in order 1, 2, 3 and so on. Standard rule D2 p.4
• Correspondence and clarification address: Chief Officer, Roads and Transport, County Government of Migori, P.O. Box 195-40400 SUNA-MIGORI; email procurement@migori.go.ke. D2 p.4
• Clarification requests must be in writing to procurement@migori.go.ke and reach the procuring entity no later than 4 days before the tender closing date. D2 p.28

Lots and categories

• Lot 1: The tender is one lot (contract): the TDS states the number of lots is ONE. D2 p.27

Not covered in the documents we reviewed

• Road locations, lengths, scope, specifications and machine-hour quantities (Section V Procuring Entity's Requirements, not supplied)
• Section III financial and technical criteria values: years of financial statements, turnover, experience and equipment requirements
• Section IV tendering forms and any Bill of Quantities or price schedule
• Contract value or budget and any performance security percentage
• Any addenda (A1 onward) and their changes
• Pre-tender meeting and site visit details beyond the statement that no site visit applies
• Whether the portal category (Works) or TDS (Non-Consulting Services) governs
• Separate opening date and time, if different from closing
• Pages 1 to 3, 5 to 30 and others of D2 not reviewed in full, including Section VI/VII conditions and Section VIII forms

Terms explained

TDS

Tender Data Sheet: the tender-specific values (amounts, dates, submission rules) that override the general Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules for how to prepare, submit and be evaluated.

IFMIS

Integrated Financial Management Information System: the government e-procurement platform where tenders must be submitted.

MR

Mandatory Requirement: a pass/fail check at preliminary evaluation (MR1 to MR5).

CR12

Company Registrar certificate listing directors and shareholders, issued by the Registrar of Companies.

Tender security

Money or guarantee of KSh 100,000 lodged with the bid, forfeited if the bidder withdraws or fails to sign or provide performance security.

Tender-Securing Declaration

A signed declaration in lieu of a guarantee, used only where the TDS specifies it. Not the case here.

JV

Joint venture: several firms bidding together, each member jointly and severally liable.

Responsive

A tender that meets all terms without material deviation, reservation or omission; non-responsive tenders are rejected.

Lowest evaluated cost

The award basis: the substantially responsive tender with the lowest evaluated price after adjustments.

Power of attorney

A written authority allowing a named person to sign and bind the company to the tender.

PPRA

Public Procurement Regulatory Authority, which maintains the debarment list.