Migori County: Provision of Machine Hours for Road Maintenance III (CGM/RDS&T/81/2026-2027) - open tender

What is being bought

Migori County Government invites tenders for provision of machine hours for road maintenance (Road Maintenance III), under the open tender reference CGM/RDS&T/81/2026-2027, submitted electronically through the IFMIS supplier portal. The tender notice lists the works as a single lot; quantities and specific road locations are not stated in the material reviewed.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be received on or before 11 November 2026 at 10:00am through the IFMIS supplier portal. The portal record gives the same closing date and time. Unverified D1 p.7

Bid / tender security

Tender security of KSh 100,000 is required. It may be given as a tender security or a tender-securing declaration as specified in the TDS; a tender not accompanied by a substantially responsive tender security is rejected. Accepted forms include cash, bank guarantee, insurance company guarantee or guarantee from an approved financial institution. The sample insurance guarantee form is marked NOT APPLICABLE in this TDS. The validity period of the security is not stated in the material reviewed. D2 p.28

Tender fee

No tender document purchase fee is stated in the material reviewed. Tender documents obtained electronically are free of charge. Unverified D2 p.4

Site visit

Optionnel
No site visits will be held for this tender (ITT 7.1 says the tenderer may visit the site at its own cost; the TDS states there will be no site visits). D2 p.28

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.28

Reserved for

The portal record lists no reserved groups. The tender notice lists 'OPEN' as the category for this tender, and the invitation says tendering is open to all qualified and interested tenderers. Note the notice's Category column for the machine hours item (CGM/RDS&T/81) reads OPEN. D1 p.5

Contract value

Not stated in the documents we reviewed Not stated D2 p.28

Tender opening

Tender opening takes place electronically. D2 p.28

Tender validity

Tenders remain valid for 180 days from the tender submission deadline. Form of Tender must state validity of at least 180 days from tender opening. D2 p.28

Who can apply

• Open to all qualified and interested tenderers, who must be eligible under ITT 4 (private entities, state-owned entities under ITT 4.7 conditions, or joint ventures). Tenderers must not be sanctioned or debarred by PPRA or another government entity, and must not have a conflict of interest. Standard rule D2 p.6
• Public officers of the procuring entity, their spouses, children, parents, brothers or sisters (and relatives of spouses in which they have substantial or controlling interest) are not eligible to tender or be awarded the contract. Standard rule D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of certificate of incorporation or business registration (MR1). Standard rule D2 p.31
• Copy of current tax compliance certificate issued by Kenya Revenue Authority (MR2). Unverified D2 p.31
• Current certified CR12 from the Registrar of Companies, dated as from the advertisement date, with ID or passport of directors and all individuals on the CR12; for corporate directors, their CR12 and ID documents must also be provided (MR3). Unverified D2 p.31
• Duly filled and signed Form of Tender with validity of at least 180 days from tender opening, on stationery with letterhead, plus Tenderer's Eligibility Confidential Business Questionnaire, Certificate of Independent Tender Determination and self-declaration forms SD1, SD2 and code-of-ethics declaration (MR4). Standard rule D2 p.31
• Valid business permit (MR5). Standard rule D2 p.31
• Tax compliance: a Kenyan tenderer must provide a valid tax compliance or tax exemption certificate from KRA. Standard rule D2 p.8
• Audited financial statements for the required years, independently audited or certified, complete with notes, for completed and audited accounting periods. Unverified D2 p.68

Required only in some situations

• If the tenderer is a joint venture, a form of intent to form a JV or JV agreement and a separate JV member information form for each member must be attached. Unverified D2 p.50
• If the tenderer is a state-owned enterprise, documents establishing legal and financial autonomy, operation under commercial law and non-supervision by the procuring entity must be attached. Standard rule D2 p.50

Experience, licences and financial capacity

Technical

• Tenderers must provide a preliminary description of the proposed work method and schedule, including drawings and charts as necessary, in the Tendering Forms. Standard rule D2 p.8
• Stage 2 technical evaluation on capacity to deliver the contract is applied to bidders who pass Stage 1; the specific technical parameters for machine hours are not stated in the material reviewed. Not stated D2 p.31

Financial

• Financial evaluation: lowest evaluated cost among substantially responsive tenders. Specific turnover or financial thresholds are not stated in the material reviewed. Standard rule D2 p.30

How and where to submit

• Tenders must be submitted electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke); the tender notice says all tenders MUST be submitted through the IFMIS platform. D1 p.7
• Physical or alternative submission: the Tender Data Sheet states 0 additional copies and electronic submission through the IFMIS supplier portal. D2 p.28

Lots and categories

• Lot 1: The tender comprises one lot (contract). Option 1 of the price form (single lot) applies. D2 p.28

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Tender security validity period
• Specific technical parameters for machine hours (Stage 2)
• Financial thresholds for Stage 3 (turnover, years of statements, liquidity)
• Contract value or estimated budget
• Lot description, quantities and road locations for the machine hours work
• Schedule of requirements / Bills of Quantities and Section V Procuring Entity's Requirements
• Evaluation criteria and due diligence details (Stage 4)
• Any addenda issued after the notice
• Pre-tender meeting details (if any)
• Tender Data Sheet items for performance security and contract intended completion date (only ITT 2.2 180 days noted)

Terms explained

IFMIS

Integrated Financial Management Information System; the government e-procurement supplier portal through which this tender must be submitted.

TDS

Tender Data Sheet: the section of the tender document that sets the specific values for this tender, overriding the general Instructions to Tenderers.

Tender security

A financial guarantee of KSh 100,000 submitted with the bid; a tender without it is rejected as non-responsive.

Mandatory requirements (MR1-MR5)

Documents every bidder must submit at preliminary evaluation; missing any can make the bid non-responsive.

CR12

Certificate from the Registrar of Companies listing a company's directors and shareholders.

AGPO

Affirmative action groups (youth, women, persons with disabilities) that may be given reserved tenders; not applicable here because the portal lists no reserved group.

Responsive / non-responsive

A bid that meets all tender requirements without material deviation is responsive; otherwise it is rejected.

Joint venture (JV)

Two or more firms bidding together, requiring a form of intent or agreement and joint liability.