Legal services for purchase of 0.58-acre plot in Mwing…

What is being bought

NG-CDF Changamwe requests tenders for legal services for the purchase of a plot of about 0.5833 acres in Mwingo area, Portreitz Ward, Mombasa (the tender document says 0.5883 acres). This is an open tender under reference CHA/NGCDF/01/2026-2027, with physical (hard copy) submission.

What could disqualify you

Any form of canvassing will lead to disqualification. D1 p.1
Failure to submit any of the listed mandatory requirements leads to automatic disqualification. D2 p.27
Late tenders are rejected and returned unopened. D2 p.4
A tender valid for a shorter period than stated in the tender data sheet is rejected. D2 p.24
Forms must be completed without any alterations to the text; blank spaces must be filled in. Standard rule D2 p.13
Tenders that are misplaced or opened prematurely (envelopes not sealed and marked as required) will not be accepted. Standard rule D2 p.17
Any tenderer found to have engaged in collusive conduct shall be disqualified. Standard rule D2 p.9
Only bidders scoring 70% and above in technical evaluation proceed to financial evaluation. D2 p.30

Key facts

Closing: Thu 5 Nov 2026, 10:00 am
Tenders must be received at the address by this date and time. No addenda were supplied to change it. P
Bid / tender security: No cash, bank guarantee or other tender security amount is required. A Tender Securing Declaration on the prescribed form is required instead. D2 p.24
Tender fee: Hard copy: a complete tender set may be obtained in the office on payment of a non-refundable KES 1,000 in cash. Electronic copy: the D2 notice says the tender document may be obtained electronically free of charge. The sources disagree. Conflicting D1 p.1
Site visit: Optional
Site visits are not applicable to this tender. D2 p.24
Pre-bid meeting: Optional
No pre-tender meeting is stated; questions are handled by written clarification. D2 p.24
Reserved for: Not stated in the documents we reviewed Not stated P
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tenders are opened publicly in the presence of tenderers' representatives at the Board Room, 1st Floor, NGCDF Changamwe Office Block, Changamwe Sub County Headquarters, Mombasa. The box number is written as P.O. Box 82742-10100 in the tender data sheet, but elsewhere as 80100. Conflicting D2 p.25
Tender validity: Tenders must remain valid for 180 days from the tender opening date according to the tender data sheet. The general rules count from the submission deadline, and the notice says validity starts a day after closing. Conflicting D2 p.24

Who can apply

Tendering is open competitive tendering and is open to all qualified and interested tenderers. D2 p.3
Joint ventures are not allowed; the tender is open only to eligible individual bidders. D2 p.24
The general instructions say only insurance service providers registered by the Insurance Regulatory Authority may tender. This is template wording from an insurance tender and does not fit a legal services tender; confirm with the entity. Unverified D2 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

A Kenyan tenderer must also show tax obligations are fulfilled with a current tax compliance or tax exemption certificate from KRA. Standard rule D2 p.11

Experience, licences and financial capacity

Technical

Previous relevant experience: submit contracts from reputable clients similar in scope awarded in the last three years. Score 50 of 100. The criterion text says five (3) contracts, which conflicts. Conflicting D2 p.29
Team leader must be qualified as set out in the criteria: a relevant law degree or postgraduate degree from a recognized institution and a certificate from LSK. Score 50 of 100. D2 p.29
Academic certificates and a Curriculum Vitae must be provided for key staff. D2 p.29

Financial

Prices must be net inclusive of all applicable taxes and levies, expressed in Kenya Shillings, and remain valid for the tender period. D1 p.1
Prices are not subject to adjustment during contract performance, except for increase or decrease in quantities. D2 p.24
Tender and payment currency is Kenya Shillings. D2 p.24
Minimum turnover, liquidity and similar-contract thresholds are blank in the template, so no amount is stated for this tender. Not stated D2 p.31
Award goes to the lowest evaluated price among substantially responsive tenders, provided the tenderer is qualified to perform the contract satisfactorily. D2 p.31

How and where to submit

Submit by physical delivery: a filled tender document in a plain sealed envelope marked with the tender number, placed in the tender box or addressed to the Fund Account Manager. D1 p.1
Tender submission address: The Fund Account Manager, NGCDF Changamwe, Office Block 1st Floor, Changamwe Sub County Headquarters, Along Changamwe Police Station Lines, P.O. Box 82742-80100 Mombasa, Kenya. D2 p.25
Submit ONE (1) original of the tender document; no copies are specified in the tender data sheet. D2 p.25
Written confirmation of authority to sign must be a Power of Attorney attached to the tender. D2 p.25
The Form of Tender and priced schedule must be initialed by ONE authorized representative of the tenderer. D2 p.25
The tenderer must chronologically serialize all pages of the tender documents submitted. D2 p.3
Downloaded tender documents must be taken to the office to be signed and stamped by the Fund Account Manager before the deadline. D1 p.1
The tender is delivered in a single sealed envelope containing separate sealed envelopes marked ORIGINAL and COPIES; the inner envelopes show the tenderer name and address and the tender identification. Standard rule D2 p.16
Clarification requests must reach the Procuring Entity in writing no later than three days before the submission deadline, by email to cdfchangamwe@ngcdf.go.ke. D2 p.24
Submission by physical delivery is the only method stated on the portal. No electronic submission route is specified in the documents reviewed. P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Plot size: The portal and notice give 0.5833 acres; the tender document gives 0.5883 acres in several places. (P; D1 p.1; D2 p.1-3)
Tender document fee: Notice says a complete set costs KES 1,000 non-refundable in cash; the invitation says the document may be obtained electronically free of charge. (D1 p.1; D2 p.3)
Contract duration: TDS says the duration is until the process is finalized; the Schedule of Tendered Items says Duration: Twenty Four (24) months. (D2 p.24; D2 p.34)
Tender validity start: TDS says 180 days from the date of tender opening; the general rule counts from the submission deadline; the notice says validity starts a day after the closing date. (D2 p.24; D2 p.15; D1 p.1)
Experience contracts required: The technical criterion reads Submit five (3) contracts; the number is unclear. (D2 p.29)
Submission floor: Notice says the tender box is on the second floor; the invitation and TDS say the office is on the 1st floor. (D1 p.1; D2 p.4; D2 p.25)
Opening address postal code: TDS gives P.O. Box 82742-10100 for the opening venue; elsewhere the box is 82742-80100. (D2 p.25; D2 p.4)
Insurance-template clauses: Eligibility and mandatory lists refer to insurance providers, IRA registration and insurance schedules, which do not fit a legal services tender. Ask the entity which apply. (D2 p.9; D2 p.27)

Not covered in the documents we reviewed

Whether any addenda or clarifications have been issued after the notice (no changes_from_addenda were provided).
Whether electronic or portal submission is accepted; the portal lists physical only.
Contract value or budget for the plot purchase and legal services.
Which mandatory items (certificate of admission, practising certificate, bank line of credit, professional indemnity) apply to a legal services tender.
Financial thresholds (minimum turnover, liquidity, similar contracts) are blank in the template.
Section V Schedule of Requirements and Section VI-VII contract conditions were not provided.
Section IV forms (Form of Tender, Confidential Business Questionnaire, Certificate of Independent Tender Determination, SD1/SD2) were not provided.
Official procedure for procurement complaints beyond the PPRA contact details.

Terms explained

NG-CDF: National Government Constituencies Development Fund; the procuring entity here is the Changamwe constituency office.
TDS: Tender Data Sheet: the tender-specific rules that override the general instructions.
ITT: Instructions to Tenderers: the general rules for preparing and submitting a bid.
Tender Securing Declaration: A signed promise, instead of cash or a bank guarantee, that the bidder will honour the bid and may be barred if it withdraws or refuses to sign.
Tender security: A cash, bank or insurance guarantee lodged with a bid; not required for this tender.
Responsive: A bid that meets all the mandatory requirements and conditions; unresponsive bids are rejected.
Power of Attorney: A signed document, sworn before a Commissioner of Oaths, authorising a named person to sign for the company.
AGPO: Access to Government Procurement Opportunities for youth, women and persons with disabilities; no reservation is stated here.
Canvassing: Lobbying officials or influencing the tender outside the official process; it leads to disqualification.
Addendum: A written change or clarification issued by the entity that becomes part of the tender documents.
Preliminary evaluation: The first check for compliance with mandatory requirements; failures are not considered further.
CR12: Company return of shareholders and directors, required for limited companies.
SD1 and SD2: Self-declaration forms: SD1 says the bidder is not debarred; SD2 says the bidder will not engage in corrupt or fraudulent practice.

Legal services for purchase of 0.58-acre plot in Mwingo area, Portreitz Ward (NG-CDF Changamwe, ref CHA/NGCDF/01/2026-2027)