CGM/RDS&T/77/2026-2027 Proposed Access to Nyitienge (Migori County, Works, Open Tender)

What is being bought

Migori County Government invites tenders for the proposed access road to Nyitienge (Works, Open Tender, reference CGM/RDS&T/77/2026-2027, IFMIS number 2654519). Quantities and detailed scope are in the Bills of Quantities and specifications, which were not in the material provided. The tender is to be submitted electronically through the IFMIS Supplier Portal.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Closing for submission of tenders through the IFMIS Supplier Portal. No addenda were provided that change the date; the portal closing date matches the notice. D1 p.7

Bid / tender security

Tender security of KShs 100,000 is required, in the form of a bank guarantee from a financial institution licensed by the Central Bank of Kenya, valid for 30 days beyond the tender validity period. Unverified D2 p.30

Tender fee

Not stated in the documents we reviewed Not stated D2 p.7

Site visit

Mandatory
Mandatory pre-tender site visit at Nyitienge. Every bidder must be represented by one person with an authorising letter from the company. The representative must hold a diploma in Civil Engineering (verified on site) and be listed as key personnel. Unverified D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.30

Reserved for

No reservation found: the notice lists the tender as OPEN and the invitation says tendering is open competitive. Reserved-group rules (youth, women, persons with disabilities, AGPO) are not indicated for this tender. Portal lists no reserved groups. D1 p.6

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.30

Tender validity

Tender validity is 140 days from the date of opening according to the TDS, but the invitation to tender states 120 days from the date of tender opening. Conflicting D2 p.28

Who can apply

• The tender is open to all qualified and interested tenderers (open competitive method, national). The notice lists this tender as OPEN, not reserved. Unverified D2 p.7
• Tenderers must be registered with the National Construction Authority (NCA) in the category stated in the evaluation criteria. Registration is not a condition for submitting a tender but is a condition of contract award and signature; a selected tenderer may register before award. Unverified D2 p.12
• A joint venture (JV) may have a maximum of two members. Each JV member must meet the eligibility rules, and members may not also bid individually or be a subcontractor in another tender for the same contract. Unverified D2 p.28

Application checklist

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Required from every bidder

• Certified Certificate of Incorporation issued by the Registrar of Companies. Unverified D2 p.34
• Current certified CR12 certificate from the Registrar of Companies, dated from the date of the advertisement, with ID or passport of directors and all individuals listed on the CR12. Unverified D2 p.34
• Valid current single business permit. Unverified D2 p.34
• Valid tax compliance certificate or tax exemption certificate for the company and directors. Unverified D2 p.34
• Tender security in the form of a bank guarantee in the prescribed format issued with the tender, valid for the period under ITT 19. Unverified D2 p.34
• Written power of attorney authorising the signatory to commit the bidder, executed by a Commissioner for Oaths. Unverified D2 p.34
• Sworn affidavit executed before a Commissioner for Oaths declaring conflicts of interest specific to this tender. Unverified D2 p.34
• All tendering forms and schedules fully filled, signed and stamped with company seal or rubber stamp; Confidential Business Questionnaire filled, signed and stamped; Form of Tender signed; priced Bills of Quantities (all rates and amounts filled, no unauthorised alterations, corrections countersigned). Unverified D2 p.34
• All pages of the tender document must be chronologically serialised 1, 2, 3 and so on from the first page to the last; all pages with entries or amendments must be initialled by the person signing. Unverified D2 p.34
• Proof of current NCA registration in the category stated in the criteria (NCA 8, 7, 6) together with a valid NCA practising licence. Conflicting D2 p.35
• Proof of credit from a bank. Unverified D2 p.35
• Written confirmation that the bidder has not been declared ineligible by the PPRA (proof required). Unverified D2 p.35
• Audited financial statements for the last three years, certified by an auditor registered with ICPAK, with the auditor membership number shown and all pages initialled and stamped by one of the directors. Unverified D2 p.50

Experience, licences and financial capacity

Technical

• Contractor's Representative and key personnel: a site agent with a minimum Diploma in Civil Engineering (or equivalent), at least 6 years of experience as a site agent, and 10 years general experience with 8 years specific experience per the key staff schedule. Unverified D2 p.34
• Site foreman and site surveyor minimum levels are specified in the key personnel schedule (site surveyor: Diploma in Civil Engineering, 5 years general, 3 years specific experience). Unverified D2 p.43
• Key equipment must be shown as owned by the tenderer through logbooks proving ownership; a bidder planning to hire must provide an active lease agreement in place. Unverified D2 p.43
• Subcontracting: the maximum that may be subcontracted is 40% of the total contract amount. Tenderers planning to subcontract more than 10% of the volume of work must state in the Form of Tender the activities and subcontractors' details and qualifications. Unverified D2 p.30
• Experience: at least one similar contract executed in Kenya (or EAC or abroad), satisfactorily and substantially completed as prime contractor, JV member or subcontractor, of minimum value KShs 5 million, within the last three years. Conflicting D2 p.35
• Experience: at least one contract of minimum value KShs 8 million completed satisfactorily and substantially as prime contractor or subcontractor in the last three years before the application deadline. Conflicting D2 p.34

Financial

• Financial capacity: unencumbered realisable assets, lines of credit and other financial means (independent of any advance payment) of at least 40% of the Engineer's Estimate, to meet construction cash flow. Unverified D2 p.35
• Average annual construction turnover required: the criteria text reads 50 million KShs, but the wording is incomplete in the material reviewed. Unverified D2 p.34

How and where to submit

• Submit the complete tender electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke) by the closing date. Physical submission is not indicated. Two copies of the tender in addition to the original are required if physical copies apply. D1 p.7
• Number of copies: one original plus two copies of the tender. Unverified D2 p.28
• Tender documents must be serialised with all attachments in numerical order. Unverified D2 p.7

Not covered in the documents we reviewed

• Addenda for CGM/RDS&T/77/2026-2027 (none provided); any change to dates or requirements would need checking
• Invitation to tender opening date and time, and full evaluation and qualification criteria (pages not provided)
• Tender fee and Engineer's Estimate or contract value
• Contract period confirmation (invitation text shows 6 months with a blank)
• Full Bills of Quantities and scope of works for Nyitienge access road
• Clarification of the validity period (120 vs 140 days) and NCA category
• Performance security amount beyond the 5% stated in the TDS

Terms explained

TDS

Tender Data Sheet: tender-specific values that amend the standard Instructions to Tenderers.

Tender security

Money or guarantee lodged with the tender, forfeited if the bidder withdraws during validity or fails to sign the contract.

Tender-securing declaration

Signed declaration that replaces tender security where allowed, which can lead to debarment if breached.

Responsive

Tender that meets all mandatory requirements; non-responsive tenders are rejected.

IFMIS

Integrated Financial Management Information System, the government e-procurement supplier portal where tenders must be submitted.

NCA

National Construction Authority registration required for contractors to work in Kenya; a condition of award.

Performance security

Bank guarantee or insurance of 5% of the tender sum required after award (TDS ITT48.1).

JV

Joint venture of up to two members that bid together and are jointly liable.

Pre-tender site visit certificate

Certificate from the site visit that must be provided to pass preliminary examination.