Drilling and equipping of Lesidai borehole - Samburu County Government open tender (SCG/T/028/2026-2027)

What is being bought

Samburu County Government is tendering the drilling and equipping of a borehole at Lesidai as a works contract under open tender, funded by the Equalization Fund. The reviewed pages do not state the borehole depth, quantities, bill of quantities total or site location details.

Key facts

Closing

Thu 5 Nov 2026, 10:00 am
Closing: tenders must be received by 5 November 2026 at 10:00 AM (per TDS and portal). No addenda supplied to change this. D1 p.24

Bid / tender security

Not stated in the documents we reviewed Not stated D1 p.23

Tender fee

Tender documents may be downloaded free of charge from the listed websites; no fee for the download is stated. No fee stated for physical copies. D1 p.3

Site visit

Optional
Site visit is encouraged at the tenderer's own risk and expense; the TDS pre-arranged site visit field is blank. Standard rule D1 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D1 p.22

Reserved for

Not stated in the documents we reviewed Not stated D1 p.22

Contract value

Not stated in the documents we reviewed Not stated D1 p.3

Tender opening

Tender opening in public at the Supply Chain Management Office, Samburu County Treasury HQ, Basement Floor Room No.01, Maralal. D1 p.24

Tender validity

Not stated in the documents we reviewed Not stated D1 p.23

Who can apply

• A tenderer may be a private firm, a state-owned enterprise or institution (subject to ITT 3.8), an individual, or a joint venture (JV) of such entities. Standard rule D1 p.5
• A joint venture may have a maximum of two members. D1 p.22
• A Kenyan tenderer must show tax compliance by producing a valid tax compliance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D1 p.7
• Foreign tenderers must source at least 40% of contract inputs (supplies, local sub-contracts and labour) from Kenyan citizen suppliers and contractors and must give documentary evidence of this in the tender. Standard rule D1 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Written power of attorney executed before a commissioner of oaths authorising the signatory to commit the bidder. D1 p.29
• Current trading licence and details of principal place of business. D1 p.29
• Copy of certificate of registration or incorporation. D1 p.29
• Valid tax compliance certificate from KRA and PIN registration certificate. D1 p.29
• Confidential Business Questionnaire completed in the format provided. D1 p.29
• Form CR12 showing the directors of the firm. D1 p.29
• Form of tender completed in the format provided. D1 p.29
• Valid business permit issued by Samburu County Government or any other County Government. D1 p.29
• Valid NCA 7 for water works, as stated in the checklist. D1 p.29
• Certificate of Independent Tender Determination completed and signed in the format provided. D1 p.29
• Audited accounts for the last three years, listed as 2024, 2023 and 2025. D1 p.29
• Bank statements for the last three months from the date of the advert, listed as November 2025, December 2025 and January 2026. D1 p.29
• Declaration and commitment to code of ethics form, completed and signed in the format provided. D1 p.29
• Completed schedule of unit rates (Bills of Quantities), with rates consistently applied and no frontloading. D1 p.29
• Self-declaration forms SD1 and SD2, completed and signed in the format provided. D1 p.29
• Declaration of pending litigation and its values, stating whether it could adversely affect the bidder's going concern or project completion. D1 p.29
• Documents must be originals or certified, executed by a commissioner of oaths. D1 p.29
• Pages must be well serialised by the bidder. D1 p.29

Required only in some situations

• Tender must include a copy of the JV agreement, or a letter of intent to form a JV signed by all members with the proposed JV agreement. Only applies if bidding as a joint venture. Standard rule D1 p.9
• NCA registration is not required to tender but must be obtained before contract award and signature. Applies to the selected tenderer. Standard rule D1 p.7

Experience, licences and financial capacity

Technical

• TS1 general experience: firm must have existed for at least four years; scored pro rata (years x 20 / 4), maximum 20 marks. D1 p.30
• TS2 specific experience: at least five contracts in the electrical field each worth KSh 4 million or more, completed in the last three years, or a combined value of KSh 20 million or more; scored pro rata, maximum 50 marks. D1 p.30
• TS3 construction schedule and work plan, with monthly outputs, site organisation, mobilisation schedule, method statement and construction schedule; 10 marks. D1 p.30
• TS4 key personnel: three technical personnel with relevant qualification certificates; 20 marks. D1 p.30

Financial

• Financial evaluation: technical score weighted 80 and financial score weighted 20 (FS = 20 x Fm/F, where Fm is the lowest responsive bid); highest combined score is the lowest evaluated bidder. D1 p.30

How and where to submit

• Tender must be delivered in a single sealed envelope bearing the tender name and reference number, addressed to the Procuring Entity, with separate sealed ORIGINAL and COPIES envelopes. Standard rule D1 p.13
• Submission address: Supply Chain Management Office, Samburu County Treasury Headquarters, Basement Floor Room No.01, P.O. Box 3 Maralal. D1 p.23
• Submission method conflict: the notice says manual submission only, but the TDS says tenders shall be submitted electronically. Portal record says written/physical. Ask the procuring entity which method applies. Conflicting D1 p.3
• Number of copies in addition to the original: TDS field is blank. Not stated D1 p.23
• Clarification requests must be in writing to reach the Procuring Entity not later than 5 November 2026 per TDS ITT 7.1 (same as closing date; ITT 7.3 question deadline is blank). D1 p.22

Lots and categories

• No lot structure stated: Lot 1 name is blank and Lot 2 is marked N/A, suggesting a single contract. Unverified D1 p.22

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Addenda [A1], [A2] etc. were not provided, so any later change to dates or requirements cannot be checked.
• TDS blanks: tender validity period, tender security type and amount, number of copies, pre-tender meeting, site visit, reserved group, margin of preference, subcontracting limit, performance security extras.
• Section III blanks: minimum average annual construction turnover, years and number of similar contracts for financial criteria, key personnel and equipment requirements, litigation history years.
• Contract value and Bill of Quantities, specifications and drawings (Sections V-VII) were not provided.
• Standard forms (Section IV tender forms, Section VIII-X contract conditions) were not reviewed; only 26 of 165 pages were given.
• Lot details and whether the procuring entity will use multiple lots.
• Name, telephone and email of the officer for clarifications and complaints were left blank in the TDS.
• Mandatory financial documents list audited accounts for 2023-2025 and bank statements for November 2025 to January 2026; confirm with the procuring entity whether these periods are correct for a November 2026 closing.
• Clarification deadline is stated as the same day as closing; confirm the intended cut-off with the procuring entity.

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets values such as validity, security amount, copies and dates.

ITT

Instructions to Tenderers: the standard rules for preparing and submitting a tender.

Tender Security

A demand guarantee (cash, bank, insurance or approved financial institution) furnished with the tender to secure the bid.

Tender-Securing Declaration

A signed declaration in place of a security; if breached, the bidder may be recommended for debarment.

Joint Venture (JV)

Two or more firms bidding together; here limited to two members.

AGPO

Affirmative action procurement reservation for youth, women and persons with disability; not stated for this tender.

Responsive

A tender that meets all mandatory requirements and conditions in the tender documents.

Preliminary evaluation

Pass/fail checklist of mandatory documents; failure leads to automatic disqualification.

Commissioner of oaths

A person authorised to certify documents and signed statements, required for certain forms here.

NCA

National Construction Authority, which registers contractors; registration is needed before award.

CR12

Company Registry document listing the directors of a registered company.

Bill of Quantities (BOQ)

Priced schedule of works items with unit rates that the tenderer must complete.

Lowest Evaluated Tender

The responsive bid with the best combined technical and financial score, which is recommended for award.