Kilifi County: supply and delivery of 2 wheel drive am…

What is being bought

Supply and delivery of 2 wheel drive ambulances for Marafa for the County Government of Kilifi (Health and Sanitation Services). Final delivery point is Kilifi County Government; the exact quantity and specifications are in Section V, which was not among the pages reviewed.

What could disqualify you

Public employees and their close relatives (spouses, children, brothers, sisters, uncles and aunts) are not eligible to tender. Standard rule D2 p.5
A tenderer with a conflict of interest is disqualified, including where affiliates helped prepare the specifications or are controlled by or share ownership with another tenderer. Unverified D2 p.6
Any tenderer involved in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. A firm may submit only one tender; submitting more than one disqualifies all tenders it is in. Unverified D2 p.6
Firms debarred by PPRA cannot tender. The debarred list is on the PPRA website www.ppra.go.ke. Standard rule D2 p.6
Late tenders will be rejected. Tenders received after the deadline are declared late and returned unopened. D2 p.2
Tenders that are not substantially responsive (material deviation, reservation or omission) are rejected. Tenders with an adjustable price quotation are non-responsive. Conditional discounts are rejected. Unverified D2 p.10
Failing the preliminary examination (any missing or unsigned mandatory document listed below, or incomplete serialization) makes a tender non-responsive and it is not considered further. Unverified D2 p.28

Key facts

Closing: Wed 11 Nov 2026, 11:00 am
Tenders close on 11 November 2026 at 11:00 am East African Time through the IFMIS portal. The portal record gives the same closing date and time. Unverified D1 p.1
Bid / tender security: Sources disagree on whether tender security is required and in what amount. The invitation says the tender must be accompanied by a tender security of N/A. The data sheet is ambiguous, and the invitation also refers to a bid bond being delivered by hand or courier to the County Treasury. Conflicting D2 p.2
Tender fee: Tender documents may be downloaded free of charge from www.kilifi.go.ke, the PPIP portal or the IFMIS portal. No tender fee is stated in the reviewed material. Unverified D1 p.1
Site visit: Not stated in the documents we reviewed Not stated P
Pre-bid meeting: Optional
A pre-tender conference will not be held. D2 p.23
Reserved for: Tender is not reserved for any group. Open to all qualified and interested tenderers. Unverified D2 p.24
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tender opening takes place electronically through the IFMIS tender portal immediately after the closing time on 11 November 2026, in the presence of bidders' representatives who choose to attend. D2 p.23
Tender validity: Tenders remain valid for 147 days from the submission deadline. No extension beyond the initial validity period is specified. D2 p.23

Who can apply

Open tender: open to all qualified and interested tenderers. Eligible tenderers may be a private firm, an individual, a state-owned enterprise meeting the ITT 3.8 conditions, or a joint venture (JV). Maximum 3 JV members. Unverified D2 p.5
Maximum number of members in a Joint Venture is 3. The lead JV member is evaluated at the mandatory stage. D2 p.22
Tender is not subject to reservation; it is open to all qualified tenderers, not only youth, women, persons with disabilities or AGPO groups. D2 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Certified copy of the certificate of registration. D2 p.28
Certified copy of a valid KRA tax compliance certificate. D2 p.28
Form of Tender, dully filled, signed and stamped. D2 p.28
Confidential Business Questionnaire, filled, signed and stamped in the format provided. D2 p.28
Self-Declaration Form, filled, signed and stamped. D2 p.28
Price schedule form in the format provided, filled, signed and stamped. D2 p.28
Certificate of Independent Tender Determination, filled, signed and stamped. D2 p.28
All attached documents and the tender must be serialized (page numbered in sequence 1, 2, 3 including cover page). D2 p.28
Written confirmation authorising the person signing for the tender: a letter from a commissioner for oaths authorising a staff member to transact on behalf of the company. Unverified D2 p.23

Required only in some situations

Manufacturer's authorisation is required from the manufacturer if the tenderer does not manufacture the ambulances. D2 p.23
Kenyan tenderers must provide a current tax clearance or tax exemption certificate from KRA. Standard rule D2 p.7

Experience, licences and financial capacity

Technical

Pass mark for technical evaluation is 70 marks out of the total technical score; tenders below this fail. D2 p.28
Proof of similar works: attach 5 delivery notes and 5 invoices (scored, 20 marks). D2 p.28
Scored criteria: adherence to international safety standards for ambulance construction (10); minimum 5 years experience manufacturing ambulances (5); positive references from at least three healthcare institutions (5); certification from automotive or healthcare regulators (10); local support and maintenance team (5); warranty (5); realistic delivery timelines (10); timely delivery track record (10); innovative features (5); transparent cost breakdown (5). Also expertise in ambulances similar to County specifications (10). D2 p.28
Supplier must have a local after-sales service: after-sales service is required. D2 p.23
Spare parts and components list is required for the period the goods are expected to function: one year. D2 p.23
Alternative tenders will not be considered. D2 p.23

Financial

Prices must be quoted in Kenya Shillings only; foreign currency is not allowed. Prices are fixed and not subject to adjustment during contract performance. Unverified D2 p.23
Capacity building levy applies to signed contracts, exclusive of applicable taxes. Unverified D1 p.1
Performance security, if required, is 10% of the contract sum in the form of a bank guarantee from a reputable approved financial institution. Unverified D2 p.24

How and where to submit

Submit electronically only via the GOK IFMIS tender portal supplier.treasury.go.ke. Manual submission is not allowed. Tenders must be scanned and uploaded. Unverified D2 p.2
Tenders must be submitted only online through the IFMIS portal. Bidders with access problems should contact the IFMIS help desk on 0800721477. Unverified D1 p.1
Tender documents are not required in paper copies under e-procurement; the number of hard copies is not applicable. D2 p.23
Clarification questions must be sent in writing to the Procuring Entity by 11 November 2026 at 11:00 hrs. Procuring Entity is Supply Chain Management, P.O. Box 519-80108 Kilifi, email supplychain@kilifi.go.ke. D2 p.23

Lots and categories

Tender is not subject to multiple contracts or lots. Lot number is not applicable. D2 p.2

What the addenda changed

No addenda were included in the material reviewed. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender security (bid security): The invitation says all tenders must be accompanied by a tender security of N/A. The Tender Data Sheet's ITT 18.1 is ambiguous, stating both that a tender security is not required and that one is required, with no amount or currency given. The invitation also mentions delivery of a bid bond by hand or courier to the County Treasury, while submission is electronic only. Ask the procuring entity whether a tender security applies and in what amount. (D2 p.2; D2 p.3; D2 p.23)

Not covered in the documents we reviewed

Section V Schedule of Requirements: exact quantity, specifications, delivery schedule and delivery locations.
Contract value or budget for the tender.
Addenda, clarifications or amendments (none were provided).
Section III full evaluation criteria and weighting for the financial evaluation.
Site visit requirements (not located in pages reviewed).
Clarification of tender security requirements and amount (see conflicts).
Pages of D2 not reviewed, including standard forms, Section VI-VIII contract conditions, and the Form of Tender.
Confirmation of the tender reference number format (advert and portal use KCG/KCDHSS/OT/2654356 while the TDS uses KCG/KCDHSS/OPEN/2654356).
Whether the Form of Tender or other forms are required beyond the listed mandatory documents.
Performance security requirement: whether ITT 47.3 applies (stated only as 'if so required').

Terms explained

IFMIS: Integrated Financial Management Information System, the government e-procurement portal (supplier.treasury.go.ke) through which this tender must be submitted.
TDS: Tender Data Sheet: the tender-specific section that overrides the general Instructions to Tenderers where they conflict.
Tender security: Money or guarantee given with a bid to show seriousness; if required and missing or not substantially responsive, the tender is rejected.
Responsive tender: A tender that meets all requirements in the tender document without material deviation, reservation or omission.
AGPO: Access to Government Procurement Opportunities: reservation of tenders for youth, women and persons with disabilities. This tender is not reserved.
JV: Joint venture: several firms bidding together; here limited to 3 members and requiring a joint venture agreement or letter of intent.
PPRA: Public Procurement Regulatory Authority, which maintains the list of debarred firms.
Preliminary evaluation: Initial pass/fail check of mandatory documents; failing any item makes the tender non-responsive.
Passmark: Minimum technical score (70 marks) a tender must reach to proceed to price evaluation.
Capacity building levy: A levy charged on signed contracts, excluding applicable taxes, as stated in the advert.

Kilifi County: supply and delivery of 2 wheel drive ambulances for Marafa, closes 11 Nov 2026