Proposed opening/maintenance of Kowino-Bondo Nyironge Road, Migori County (CGM/RDS&T/61/2026-2027)

What is being bought

Migori County Government invites tenders for the proposed opening and maintenance of the Kowino-Bondo Nyironge Road under open tender CGM/RDS&T/61/2026-2027 (Works). The listing reserves this tender for youth. The contract period stated in the invitation is 6 months.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be received on or before 11 November 2026 at 10:00 (10am) through the IFMIS supplier portal; no later changes were found in the reviewed pages. D1 p.7

Bid / tender security

Tender-Securing Declaration form is required for youth/women/PWD reserved tenders per the invitation and qualification criteria, but the TDS says a Tender Security is not required and the Tender-Securing Declaration Form shall not be required. Amount not stated. Conflicting D2 p.29

Tender fee

Not stated in the documents we reviewed Not stated D2 p.7

Site visit

Mandatory
Pre-tender site visit is mandatory per the invitation, at Kowino at 8.00AM, with a letter of authorisation and certified documents; ITT 7.5 says non-attendance is not a cause for disqualification. Conflicting D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.30

Reserved for

Tender is reserved for youth enterprises according to the portal record and the tender listing. P

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

Tender validity: the invitation says prices remain valid for 120 days from tender opening; the TDS says 140 days from the specified opening date. Conflicting D2 p.28

Who can apply

• Tender is open only to businesses belonging to the reserved group (youth) when the invitation reserves it, and must be registered as such under AGPO with National Treasury. Standard rule D2 p.35
• Tenderers must be eligible under the Instructions to Tenderers: not debarred, not in conflict of interest, and must meet the nationality and eligibility rules. Joint ventures are allowed, with a maximum number of members stated in the TDS as two (2). Standard rule D2 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified certificate of incorporation and current certified CR12 with ID documents of directors and listed individuals (Preliminary examination item 1 and 2). D2 p.35
• Valid AGPO registration certificate with National Treasury in the youth group, with evidence of director's registration. D2 p.35
• Valid single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and directors. D2 p.35
• Duly filled Tender Securing Declaration Form for youth, women and PWD tenderers, in the prescribed format and validly executed. Altering its format leads to disqualification. Conflicting D2 p.35
• Written power of attorney authorising the signatory, executed by a Commissioner for Oaths. D2 p.35
• Sworn affidavit declaring conflicts of interest specific to this tender, executed by a Commissioner for Oaths. D2 p.35
• All tender forms and schedules signed and stamped with company seal or rubber stamp; Confidential Business Questionnaire filled, signed and stamped; Form of Tender signed; priced Bills of Quantities. D2 p.35

Required only in some situations

• Valid NCA registration certificate and practising licence in the required category (Roads/Bridges Category 1). Registration is a condition of award and signature, not of tender submission. D2 p.28

Experience, licences and financial capacity

Technical

• Site agent with a diploma in Civil Engineering and at least 6 years experience, and key personnel listed in the schedule. Key staff CVs, licences and academic certificates are mandatory. D2 p.34
• Contractor's equipment must be owned (logbooks as proof) or leased under an active lease agreement. Standard rule D2 p.43

Financial

• Financial capacity: minimum liquid assets, lines of credit and other financial means of at least 40% of the Engineer's Estimate. D2 p.35
• Minimum annual construction turnover of KSh 50 million (average), per the evaluation criteria; the text is garbled in the extract and should be confirmed. Unverified D2 p.34
• Experience: at least one similar contract within Kenya, EAC or abroad, satisfactorily completed as prime contractor, JV member or subcontractor, of minimum value KSh 5 million. D2 p.35

How and where to submit

• Tender must be submitted electronically through the IFMIS supplier portal (www.supplier.treasury.go.ke); all tenders must be submitted through the IFMIS platform. D1 p.7
• Electronic submission under the TDS; the Procuring Entity's physical address is P.O. Box 195-40400 Suna-Migori. D2 p.7
• In addition to the original, submit two copies, marked COPY. Unverified D2 p.29

Lots and categories

• No lots are indicated in the reviewed material for this tender. Not stated D2 p.32

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Tender opening date and time
• Contract value / engineer's estimate
• Tender fee or confirmation that none applies
• Addenda, if any, issued after the notice
• Full Bills of Quantities and technical specifications for the Kowino-Bondo Nyironge Road
• Exact minimum turnover figure (text is garbled)
• Full evaluation and scoring criteria (Section IV Table 2 partly reviewed)
• Performance security amount is 5% of tender sum per TDS but the full clause for the amount above KSh 5 million was not reviewed
• Submission address details for physical copies, if required

Terms explained

AGPO

Access to Government Procurement Opportunities, a programme reserving a share of public tenders for youth, women and persons with disability registered with National Treasury.

TDS

Tender Data Sheet, the section with tender-specific figures and rules that override the general Instructions to Tenderers.

Tender security / Tender-Securing Declaration

A bank guarantee, insurance guarantee or signed declaration submitted with the tender to show commitment; failure to submit a responsive one leads to rejection.

Responsive

A tender that meets all mandatory requirements of the tender documents; non-responsive tenders are rejected.

IFMIS

Integrated Financial Management Information System, the government e-procurement supplier portal through which tenders must be submitted.

NCA

National Construction Authority, which requires contractors to be registered and licensed to carry out works in Kenya.

CR12

Annual return document from the Registrar of Companies listing company directors and shareholders.

Joint Venture (JV)

Two or more firms bidding together under one tender; all members are jointly and severally liable.

Preliminary examination

Initial check that a tender has all mandatory documents and forms before technical and financial evaluation.