Proposed opening/maintenance of Benga-Silanga-Rapul road, Migori County (CGM/RDS&T/09/2026-2027)

What is being bought

Migori County Government invites open tenders for the proposed opening and maintenance of the Benga-Silanga-Rapul road (Category: Works, Reference CGM/RDS&T/09/2026-2027). The invitation states the contract period is 6 months. Quantities, length and detailed scope are not in the material reviewed.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be received by the IFMIS portal on or before 11 November 2026 at 10am (portal closing 2026-11-11 10:00). No addenda were provided that change this. D1 p.7

Bid / tender security

Tender security of KShs 100,000 is required (TDS ITT19.1). It must be a bank guarantee or other form in ITT19.2 (CBK-licensed financial institution guarantee, insurance guarantee, or cash), in the prescribed format. Tender security must remain valid 30 days beyond the tender validity period (ITT19.3). D2 p.29

Tender fee

Tender documents may be downloaded free of charge from tenders.go.ke, the IFMIS supplier portal or the county website. No tender application fee is stated in the material reviewed. D2 p.7

Site visit

Pflichtfeld
Mandatory pre-tender site visit at BENGA at 8.00AM. Each bidder must be represented by one person with a letter from the company and a Diploma in Civil Engineering (or equivalent), who must also be listed as key personnel. Bring original ID/passport with certified copy, certified diploma, certified registration certificate and EBK proof, and original introductory letter on letterhead, stamped and signed. Unverified D1 p.1

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.14

Reserved for

Advert lists this item (No. 6) under category OPEN, so no reservation to youth, women, persons with disabilities or AGPO is stated. Portal lists no reserved groups. D1 p.1

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

TDS ITT18.1 states tender validity of 140 days from the date of opening. The invitation says 120 days from tender opening. See conflicts. Conflicting D2 p.28

Who can apply

• Tender is open to all qualified and interested tenderers (open national competitive tender). Eligibility rules in ITT3 apply, including no debarment and JV rules. D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified certificate of incorporation by Registrar of Companies. D2 p.35
• Current certified CR12 certificate (dated from the advert) with ID/passport of directors and all individuals on the CR12. Corporate directors need their own CR12 and director IDs. D2 p.35
• Valid certified current single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and directors (ITT4.14). D2 p.35
• Tender security in the prescribed bank guarantee format (KShs 100,000). Altering the format leads to disqualification. Unverified D2 p.35
• Written power of attorney authorising the signatory, executed before a Commissioner for Oaths (ITT20.3). Also a sworn affidavit on conflicts of interest specific to this tender. D2 p.35
• Current NCA registration in the category stated (see conflict on category) together with a valid NCA practising licence. Conflicting D2 p.35

Experience, licences and financial capacity

Technical

• Site agent: Diploma in Civil Engineering (or equivalent) and at least 6 years' experience as a site agent, listed as key personnel. Text in the source is partly garbled; confirm. Unverified D2 p.34

Financial

• Financial requirements mention annual construction turnover (approximately KShs 50 million in source), liquid assets, and 40% of engineer's estimate for cash flow. Figures are not clearly legible; confirm with the procuring entity. Unverified D2 p.34

How and where to submit

• Complete tender documents must be submitted electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). Advert says all tenders must be submitted through IFMIS. Unverified D1 p.7
• TDS states one original plus two copies (ITT20.1), sealed in envelopes marked ORIGINAL and COPIES, each with tender name, reference number and bidder name. This conflicts with electronic-only submission. Ask the procuring entity how copies should be delivered. Conflicting D2 p.29

Not covered in the documents we reviewed

• Addenda (A1, A2 etc.) were not provided, so any change to the closing date or requirements is unknown.
• Tender opening date and time.
• Bill of Quantities, scope of works, engineer's estimate and contract value.
• Full Section III financial and experience requirements (page text garbled in part).
• Pre-tender meeting details, if any.
• Forms and Form of Tender pages (Section IV/V) not fully reviewed; only 28 of 210 pages of D2 were provided.
• Confirmation of the mandatory site visit date (D2 says date as indicated; D1 gives 29/10/2026).

Terms explained

TDS

Tender Data Sheet: the tender-specific values that override the general Instructions to Tenderers.

ITT

Instructions to Tenderers: standard rules in the tender document.

IFMIS

Integrated Financial Management Information System, the government e-procurement portal used for submission.

Tender security

Money or bank guarantee submitted with the bid to secure it; forfeited if the bidder withdraws or refuses to sign.

Responsive

Tender meets all mandatory requirements; a non-responsive tender is rejected.

NCA

National Construction Authority: contractors must be registered in a category for the works.

CR12

Company return showing directors and shareholders issued by the Registrar of Companies.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities; here the advert shows OPEN.

Pre-tender site visit

Visit to the works site, here stated as mandatory at BENGA.