NCWSC/15/2026 - Solarization of pumping stations for Nairobi City Water and Sewerage Company (goods tender)

What is being bought

Supply of goods and related services for the proposed solarization of pumping stations for Nairobi City Water and Sewerage Company Ltd, delivered to its Kampala Road, off Enterprise Road, Nairobi site. It is awarded as one contract under an open tender. The reviewed material does not state quantities or the contract value.

Key facts

Closing

Fri 6 Nov 2026, 12:00 pm
Tenders must be delivered to the procuring entity address on or before this date and time; late tenders are rejected. P

Bid / tender security

Tender security of Kes 450,000 valid for 240 days, in the form of an unconditional bank guarantee from a bank regulated by the Central Bank or an insurer approved by IRA and enlisted by PPRA (ITT lists other forms at tenderer option). Validity 240 days per checklist counted from bid opening; conflicts with ITT 18.4. Conflicting D1 p.26

Tender fee

Tender documents downloaded electronically are free of charge. No fee is stated for physical purchase. D1 p.3

Site visit

Not stated in the documents we reviewed Not stated D1 p.29

Pre-bid meeting

Optional
Pre-tender conference at HQ, Kampala Road. Attendance is not stated as compulsory in the reviewed material. D1 p.26

Reserved for

This is an open tender and is not reserved to any group. D1 p.27

Contract value

Not stated in the documents we reviewed Not stated D1

Tender opening

Tenders are opened immediately after the deadline in the presence of tenderers' designated representatives at the 1st Floor Board Room, Nairobi City Water & Sewerage Company Ltd, Kampala Road, off Enterprise Road. D1 p.3

Tender validity

Tenders remain valid for 210 days from the submission deadline. Award delay beyond 30 days after expiry permits price adjustment as per TDS. D1 p.26

Who can apply

• Tender is open to all qualified and interested tenderers who are eligible bidders. D1 p.3
• Tenderers must not be debarred. The PPRA website lists debarred firms and individuals (ITT 3.7). D1 p.26
• State-owned enterprises may compete only if they are a legal public entity, financially autonomous without significant subsidies or budget support, and operate under commercial law. Standard rule D1 p.8
• Tenderers must state they are not associated with any firm engaged by the procuring entity to prepare the tender specifications or documents. Standard rule D1 p.8
• Tenderers from countries that Kenya prohibits commercial relations with, or that are restricted under UN Security Council decisions, may be ineligible. Standard rule D1 p.8
• Kenyan tenderers must provide evidence of tax compliance, a current tax clearance or exemption certificate from KRA. Registration requirements are set in the tender data sheet: KRA, Registrar of Companies, SHA and NSSF. D1 p.26

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Two copies of the bid, marked ORIGINAL BID and COPY BID. Note conflict with TDS copy count. Conflicting D1 p.29
• Written confirmation on bidder's letterhead that the bidder is not debarred and is eligible to participate in procurement. D1 p.29
• Statement on bidder's letterhead declaring that if selected the bidder will not be involved in corruption. D1 p.29
• Data subject consent form, duly filled. D1 p.29
• Valid bid security from a bank or insurance company approved by IRA and enlisted by PPRA, not less than Kes 450,000. D1 p.29
• Valid certificate of incorporation or registration. For companies a CR12 dated within the last 3 months; for a business name owner, ID. D1 p.29
• Copy of current county business permit. D1 p.29
• Copy of current valid tax compliance certificate. D1 p.29
• Form of Tender duly completed, signed and stamped, in the tender format and on bidder's letterhead. D1 p.29
• Price Schedule duly completed on the provided form (mandatory for uniformity). D1 p.29
• Any alterations on financials must be countersigned by the bidder. D1 p.29
• Confidential Business Questionnaire, duly filled. D1 p.29
• Audited accounts for the last two financial years, with the auditor's ICPAK practising licence number clearly indicated. D1 p.29
• Declaration of any past or current litigation or arbitration in which the bidder is or was a party. D1 p.29
• Indicate the origin of goods to be supplied (no country is accepted as LOCAL). D1 p.29
• Manufacturer's authorization must be attached. D1 p.29
• Copy of current valid compliance certificate from the Social Health Authority (SHA). D1 p.29
• Copy of current valid certificate of compliance from NSSF. D1 p.29
• Written Power of Attorney, duly signed and stamped, authorising the signatory. D1 p.29
• Authority to seek references from the bidder's bankers, and all references submitted in the document. D1 p.29
• Signed Certificate of Bidder's Visit to Site, completed by both bidder and employer's representative, attached to the bid. D1 p.112

Required only in some situations

• Joint venture bidders must seek exemption from the Competition Authority of Kenya. This is a condition of award and signature, not of tender. Standard rule D1 p.8

Experience, licences and financial capacity

Technical

• Evidence of 3 previous completed projects in the last 5 years of a system not less than 200KW, with a list and contacts of clients and testimonial letters or copies of orders. D1 p.30
• Attach an installation programme. D1 p.30
• Attach a health and safety protocol or procedures for executing the works. D1 p.30
• Attach design criteria for modules, inverter and operation logic. D1 p.30
• Attach qualifications of key personnel: a valid practising licence for the project mechanical engineer, and installation personnel holding EPRA Grade III certification. D1 p.30
• Submit detailed specifications, drawings, manuals and catalogues of the equipment. D1 p.30
• Provide proof of ownership of tools and equipment. D1 p.30
• Show local support for after-delivery service and spare parts, with geo-referenced office locations, titled Local Support Contact Details. D1 p.30
• State the shortest delivery period from receipt of LPO, in line with the programme. D1 p.30
• Comply with all technical specifications in the bid document. D1 p.30

Financial

• Evidence of financial resources (lines of credit or letter of credit) of at least Ksh 10 million from a bank, or cash in account; account statement certified as true copy by commissioner of oaths. D1 p.29
• If the tenderer is a manufacturer: financial capability of Kes 10 million and minimum average annual supply turnover of Kes 25 million over the last two years. D1 p.36
• If the tenderer is a supplier for a manufacturer: financial capability of Kes 20 million and average annual supply turnover of Kes 20 million; at least five similar contracts of at least Kes 20 million each. D1 p.37
• No consistent history of court or arbitral awards against the tenderer in the last 5 years; declare litigation on form CON-2. D1 p.37
• Performance security, if required, is 10% of the tender sum. D1 p.27

How and where to submit

• Physical hard copy only. Electronic tenders are not permitted. Delivery to the address in the invitation. P
• Deliver to: Managing Director, Nairobi City Water & Sewerage Company Ltd, Kampala Road, off Enterprise Road, P O Box 30656-00100, Nairobi, Kenya. D1 p.26
• Electronic tenders will not be permitted; electronic submission procedures are N/A. D1 p.3
• Tender must be in a single sealed envelope bearing the name and reference number of the tender, addressed to the procuring entity, with a warning not to open before opening time. Inside: envelopes marked ORIGINAL (all documents), COPIES (copies), each inner envelope showing procuring entity, tenderer name and reference. Standard rule D1 p.16
• Number of copies: original plus 1 copy per TDS. Conflicts with preliminary checklist requiring two copies. Conflicting D1 p.26
• Serialize all pages of the tender chronologically, numerically up to the last page including all attachments. D1 p.29
• Stamp every page of the document with the official rubber stamp, including all attachments. D1 p.29
• Bound documents only: all required information attached to the original and neatly bound together. Unverified D1 p.30
• Enquiries must be sent to tenders@nairobiwater.co.ke not later than 3 days before the opening date. Questions must reach the entity not later than 3 days before the closing date. D1 p.26

Lots and categories

• Lot 1: The tender will be awarded as one contract. No lots are specified. D1 p.3

Not covered in the documents we reviewed

• Schedule of requirements, bill of quantities and price schedule details (quantities and specifications of goods)
• Contract value or budget estimate
• Date and time of the mandatory site visit
• Any addenda issued after the original tender documents
• Special Conditions of Contract payment schedule and delivery period
• Pages 1-112 not reviewed in full (only 28 pages were provided)
• Tender fee for physical purchase of documents, if any
• Exact performance security form and validity period

Terms explained

TDS

Tender Data Sheet, the tender-specific values that override the standard Instructions to Tenderers.

ITT

Instructions to Tenderers, the standard rules for preparing and submitting bids.

Tender security

A guarantee, usually from a bank or insurer, that the bidder will keep its bid open and sign if awarded.

Responsive

A tender that meets all mandatory requirements; a non-responsive tender is rejected.

Preliminary examination

The first check of documents; failing any listed item means the bid is not evaluated further.

Power of Attorney

Written authority allowing a person to sign the tender on the company's behalf.

Manufacturer's authorization

Letter from the equipment manufacturer confirming the bidder may supply its goods.

CR12

Company Registry extract showing directors and shareholders, which must be dated within 3 months.

ICPAK

Institute of Certified Public Accountants of Kenya, which licenses auditors.

AGPO

Affirmative action procurement for youth, women and persons with disabilities; not applied to this open tender.

JV

Joint venture, where two or more firms bid together.

LPO

Local Purchase Order issued by the buyer to order the goods.