Proposed completion of ICU/Renal Unit at Webuye Sub County Hospital - Open tender 2651766-2026/2027

What is being bought

Works contract for the proposed completion of the ICU/Renal Unit at Webuye Sub County Hospital, issued by the Bungoma County Government Ministry of Health and Sanitation under open tender reference 2651766-2026/2027. The tender notice (D1) lists this as Tender 15 of a batch of works tenders.

Key facts

Closing

Thu 5 Nov 2026, 11:00 am
Tenders must be received by the Procuring Entity at the address in the TDS no later than 11:00 AM local time on the closing date. D2 p.30

Bid / tender security

Kshs 100,000.00 tender security in the form of a bank or insurance guarantee from a commercial bank recognised by the Central Bank of Kenya or an insurer approved by PPRA. Validity: 30 days beyond the tender validity period. D2 p.29

Tender fee

Tender documents obtained electronically are free of charge. No fee is stated in the material. D2 p.6

Site visit

Optional
Not stated in the documents we reviewed Not stated D2 p.29

Pre-bid meeting

Optional
Not stated in the documents we reviewed Not stated D2 p.29

Reserved for

Open to all eligible bidders; no group reservation stated in the TDS (ITT 33.4 entry reads OPEN). Portal lists no reserved groups. D2 p.30

Contract value

Not stated in the documents we reviewed Not stated D1 p.3

Tender opening

Tenders are publicly opened at the Masinde Muliro Stadium, 1st floor Boardroom, Kanduyi, Bungoma, in the presence of bidders' representatives who choose to attend. D2 p.30

Tender validity

Tender validity period is 120 days. D2 p.29

Who can apply

• Tendering is open to all eligible bidders (not reserved to any group). Joint ventures are allowed under ITT 3.1, and the maximum JV members is N/A in the TDS. D2 p.6
• Public officers of the procuring entity, their spouses, children, parents, siblings and firms in which they have a substantial or controlling interest are not eligible to tender. Standard rule D2 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of company certificate of incorporation/registration. D2 p.33
• Certified copy of CR12 for limited companies, dated within 12 months. D2 p.33
• Certified copies of IDs/passports for directors as per the CR12. D2 p.33
• Valid tax compliance certificate issued by Kenya Revenue Authority. D2 p.33
• Valid single business permit from any county government. D2 p.33
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.34
• Duly filled, signed and stamped Self-Declaration Form SD1 (non-debarment). D2 p.34
• Duly filled, signed and stamped Self-Declaration Form SD2 (anti-corruption pledge). D2 p.34
• All pages must be stamped and serialized/paged. Certifications must be of original stamp and signature; editable stamps are not acceptable. D2 p.34
• Category of registration with National Construction Authority in the relevant trade: NCA 8 and above. D2 p.33
• Certified renewed copy of annual practicing licence with NCA. D2 p.33
• Written power of attorney confirming authority of the person signing the tender. D2 p.29
• Tenderers must complete and sign the Certificate of Independent Tender Determination annexed to the Form of Tender. Standard rule D2 p.9
• Tax compliance: a Kenyan tenderer must provide a valid tax compliance or tax exemption certificate from KRA (ITT 4.14). Standard rule D2 p.11

Experience, licences and financial capacity

Technical

• Works must be priced entirely in Kenya shillings using the Bill of Quantities; the tender must show a total price including discounts. Standard rule D2 p.16
• Technical evaluation: a bidder in building and civil works must score at least 15 out of 30 on detailed technical examination to be technically responsive (overall technical threshold stated as 40 points for the general scoring plan). D2 p.38
• Bidders must score at least 70 points in the general preliminary scoring (items i to xiii, total 100) to be considered for further evaluation. D2 p.36
• Tenderers must provide a technical proposal including work methods, equipment, personnel, schedule and completion time. Standard rule D2 p.15
• Left blank in the tender document (an unfilled template placeholder) - ask the procuring entity. Tenderers are encouraged to visit and inspect the site at their own cost. No pre-arranged site visit is scheduled (TDS: N/A). Non-attendance is not a ground for disqualification. Not stated D2 p.30

Financial

• Bid security: Kshs 100,000.00 bank or insurance guarantee from a bank recognised by Central Bank of Kenya or insurer approved by PPRA; valid 120 days tender validity plus 30 days extension. D2 p.29
• Minimum financial scores: financial resources, audited turnover for three years, and bank details are scored. Turnover at 5 times project cost scores highest. D2 p.35
• Contract completed in last five years and ongoing projects are scored; ongoing projects of similar nature score up to 10 points. D2 p.35

How and where to submit

• Submit electronically through IFMIS (the Supplier Portal at www.supplier.treasury.go.ke, or the IFMIS negotiation number on tenders.go.ke). Manual submission is not accepted. Original and copies: TDS gives number of copies as blank. D2 p.30
• Physical address for submission per TDS: Chief Officer, Ministry of Health and Sanitation, Masinde Muliro Stadium, 1st Floor Kanduyi Bungoma, P.O. Box 437 Bungoma. D2 p.30
• Number of copies beyond the original is not specified in the TDS (ITT 20.1 blank). Not stated D2 p.29
• Tender documents must be sealed and marked with the name and reference number; inner envelopes marked ORIGINAL and COPIES. Standard rule D2 p.19

Lots and categories

• No lots: the tender is a single contract. Lot list in TDS is blank. D2 p.27

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Full Bill of Quantities, technical specifications and drawings (Sections V-VII) were not provided.
• Contract value/estimated cost of the project is not stated in the material.
• Number of copies required (ITT 20.1 blank in TDS).
• Pre-tender or site visit details beyond N/A entries, and any addenda.
• Procurement complaint details and contract forms text beyond the sections provided.
• Commercial/financial thresholds for NCA and CR12 proof beyond these pages.

Terms explained

TDS

Tender Data Sheet: the tender-specific figures and rules that amend the general Instructions to Tenderers.

Tender security

A bank or insurance guarantee lodged with the bid, here Kshs 100,000, that is forfeited if the bidder withdraws or fails to sign the contract.

Responsive / non-responsive

A bid that meets all mandatory requirements is responsive; one that does not is rejected without further evaluation.

AGPO

Access to Government Procurement Opportunities: reservation for youth, women and persons with disability enterprises. Not applied to this tender.

IFMIS

Integrated Financial Management Information System, the government e-procurement platform through which this tender must be submitted.

NCA

National Construction Authority, which registers contractors; NCA 8 and above is required here.

JV

Joint venture: several firms bidding together under one agreement.

Bill of Quantities (BOQ)

Priced list of work items that the bidder must fill in with rates and totals.