Kwale County: Consultancy services for titling of Mwabungo Kiuzini Trading Centre in Kinondo Ward (Ref 2657104/2026/2027)

What is being bought

Consultancy services for titling of Mwabungo Kiuzini Trading Centre in Kinondo Ward, Kwale County, under the County Department of Environment, Natural Resources and Urban Planning. The selection method is Quality and Cost Based Selection (QCBS) and the works include survey, planning and identification of beneficiaries over a period stated as ONE year.

Key facts

Closing

Wed 4 Nov 2026, 10:30 am
Proposals must be received by the Procuring Entity by 10:30am on Wednesday 4 November 2026; no addenda changed this. D2 p.1

Bid / tender security

No bid security required: the tender notice lists the bid bond as N/A. D1 p.1

Tender fee

Not stated in the documents we reviewed Not stated P

Site visit

Not stated in the documents we reviewed Not stated P

Pre-bid meeting

Optional
No pre-proposal conference will be held. D2 p.17

Reserved for

No reservation applies: the data sheet says the business will be registered with the Government of Kenya and the portal lists no reserved groups; no AGPO reservation is stated. P

Contract value

Not stated in the documents we reviewed Not stated D2 p.19

Tender opening

Not stated in the documents we reviewed Not stated D2 p.21

Tender validity

Proposals must remain valid for 126 days after the proposal submission deadline. D2 p.18

Who can apply

• Eligible consulting firms may submit proposals; joint ventures are permitted with a maximum of TWO (2) members. Joint venture members must seek Competition Authority exemption as a condition of award and signature, not of submission. D2 p.17

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of valid Certificate of Incorporation with CR12 document dated not earlier than October 15th 2026, plus clear colour copies of certified national ID cards or passports of directors (both sides). D2 p.109
• A valid Tax Compliance Certificate (for Kenyan tenderers). D2 p.109
• Sworn affidavit on the bidder's litigation history or status. D2 p.109
• Valid single business permit relevant to the tender. D2 p.109
• Proof that the team leader has a valid practising licence. D2 p.109
• Proof that key personnel are registered with the relevant professional body. D2 p.109
• Sworn affidavit that the bidder does not engage in corrupt and fraudulent practices. D2 p.109
• Signed Certificate of Independent Proposal Determination, and Power of Attorney signed by the authorised person for the Technical Proposal. D2 p.18

Required only in some situations

• If bidding as a joint venture: a signed letter of intent or JV agreement from every member, and the JV must be signed by all members or by an authorised representative with written power of attorney from each member. D2 p.10

Experience, licences and financial capacity

Technical

• Technical evaluation out of 80, pass mark 60/80. Methodology and work plan on company letterhead, signed and stamped (20 marks); comments on Terms of Reference on client letterhead (20 marks); two similar services of similar magnitude within last two years, with award letters, contract and completion certificates (20 marks); two current recommendation letters from clients on client letterhead with contacts (20 marks). D2 p.110
• Financial bid: do not fill the financial section in the technical stage; enter 1 as tender sum in the system/lines. D2 p.110
• Proposal must remain valid for 126 days after the proposal submission deadline. D2 p.18

Financial

• Financial Proposal is submitted in hardcopy in a sealed envelope; Technical Proposal submitted via ifmis i-sourcing. D2 p.17
• Capacity building levy of 0.03% of the total contract sum must be factored into the financial submission, in addition to taxes. D2 p.19
• Quality and Cost Based Selection: lowest financial proposal gets 100; technical and financial weights (T and P) are blank in the data sheet provided. Not stated D2 p.20

How and where to submit

• Submit by ifmis i-sourcing (www.supplier.treasury.go.ke) for technical proposal; financial proposal in hardcopy in a separate sealed envelope; a single outer sealed envelope marked with assignment name and reference number, addressed to the Procuring Entity. Physical address not fully given in the material reviewed. D2 p.17
• Number of copies is stated in the Data Sheet, which was not included in the pages reviewed; all copies must be made from the signed original. Not stated D2 p.10

Lots and categories

• No lots stated for this tender. Not stated P

What the addenda changed

• No addenda provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Data Sheet sections for number of copies, proposal opening date/time/address and submission address
• Technical and financial weights (T and P) in QCBS
• Full Terms of Reference, key expert requirements and Appendix B
• Any addenda after the original RFP
• Tender fee or budget/contract value
• Clarification deadline date
• Physical submission address for the hardcopy financial envelope

Terms explained

QCBS

Quality and Cost Based Selection: proposals are scored on technical quality and price combined.

TDS / Data Sheet

Tender Data Sheet: tender-specific values that override the standard instructions.

Responsive

A proposal that meets all mandatory requirements and the minimum score.

JV

Joint Venture: two or more firms bidding together under one proposal.

Tax Compliance Certificate

Certificate from Kenya Revenue Authority showing tax obligations are up to date.

AGPO

Access to Government Procurement Opportunities reservation for youth, women and persons with disability.

CR12

Kenyan company return document listing shareholders and directors.