Consultancy for titling of Makongeni Trading Centre in Kinondo Ward, Kwale County (ref 2657108/2026/2027)

What is being bought

Kwale County Government, through the Department of Environment, Natural Resources and Urban Planning, is procuring consultancy services for titling of Makongeni Trading Centre in Kinondo Ward, covering a survey, planning and identification of beneficiaries over an 11.5 acre area (plot KWALE/Ramisi phase II/646). The procurement uses Quality and Cost Based Selection (QCBS).

Key facts

Closing

Wed 4 Nov 2026, 10:30 am
Closing date and time for proposals per the portal record; the data sheet defers submission date/time to ITC 17.7 and 17.9 and these are not in the reviewed pages. P

Bid / tender security

No bid security applies; the tender notice shows bid bond as N/A. D1 p.1

Tender fee

Not stated in the documents we reviewed Not stated D2 p.23

Site visit

Not stated in the documents we reviewed Not stated D2 p.90

Pre-bid meeting

Optional
No pre-proposal conference will be held. D2 p.17

Reserved for

Not stated in the documents we reviewed Not stated D2 p.8

Contract value

Not stated in the documents we reviewed Not stated D2 p.17

Tender opening

Not stated in the documents we reviewed Not stated D2 p.11

Tender validity

Not stated in the documents we reviewed Not stated D2 p.8

Who can apply

• Eligible consultant firms may submit proposals; joint ventures are permitted with a maximum of two (2) members, and JVs must seek Competition Authority exemption as a condition of contract award, not of submission. D2 p.17

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of valid Certificate of Incorporation with CR12 document dated not earlier than October 15th 2026, plus clear colour copy of certified national ID cards or passports of the directors (both sides). D2 p.109
• A valid Tax Compliance Certificate (for Kenyan tenderers). D2 p.109
• Sworn affidavit on the bidder's litigation history or status. D2 p.109
• Valid Single Business Permit relevant to the tender. D2 p.109
• Proof that the team leader holds a valid practising licence. D2 p.109
• Proof that key personnel are registered with or subscribed to the relevant professional body. D2 p.109
• Sworn affidavit that the bidder will not engage in corrupt and fraudulent practices. D2 p.109
• Technical Proposal forms: Power of Attorney, TECH-1 submission form, TECH-2 organisation and experience, TECH-3 comments, TECH-4 methodology and work plan, TECH-5 work schedule, TECH-6 team composition, TECH-7 mandatory documentary evidence (including Certificate of Independent Proposal Determination). D2 p.17

Experience, licences and financial capacity

Technical

• Methodology and work plan presented on company letterhead, signed and stamped (20 marks). D2 p.110
• Comments on the Terms of Reference on client letterhead (20 marks). D2 p.110
• Two similar services of similar magnitude executed within the last two (2) years, with award letters, contract documents and completion certificates; marks only for a complete set (20 marks). D2 p.110
• Two current recommendation letters from clients on client letterhead with contact names (20 marks). D2 p.110
• Minimum technical score of 60 out of 80 required to proceed to financial evaluation. Submission strictly in PDF; links other than ifmis supplier.treasury.go.ke not allowed. Put 1 as tender sum in the system during technical stage. D2 p.110

Financial

• Financial proposal to be submitted in hardcopy; technical proposal via IFMIS i-Sourcing. Financial scoring: lowest price gets 100, others Sf = 100 x Fm/F; combined score uses technical and financial weights. D2 p.17
• Weights for technical (T) and financial (P) scores are blank in the data sheet (templates say T 0.70-0.85, P 0.15-0.30); bidders must ask the entity for the final weights. Not stated D2 p.21

How and where to submit

• Submit via IFMIS i-Sourcing (www.supplier.treasury.go.ke) for the electronic parts; the financial proposal is in hardcopy in a separate sealed envelope inside the single sealed package marked with name and reference number. D2 p.17
• Number of copies, and the physical delivery address for hardcopies, are not stated in the reviewed pages; the data sheet gives the Procuring Entity address only for negotiations. Not stated D2 p.10

Lots and categories

• No lots are stated for this tender. Not stated D1 p.1

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Physical submission address and number of hardcopies for the financial proposal
• Opening date, time and address
• Exact technical and financial weights (T and P)
• Proposal validity period in days
• Full Instructions to Consultants clauses 17.7 and 17.9 on submission date and time
• Contract value / ceiling and tender fee if any
• Section 8 Terms of Reference beyond the activities listed, and key expert qualifications (Appendix B)
• Any addenda after the notice date

Terms explained

QCBS

Quality and Cost Based Selection: proposals are scored on technical quality and price, combined using set weights.

TDS / Data Sheet

Tender Data Sheet: the tender-specific section giving values that override the standard instructions.

JV

Joint Venture: two or more firms bidding together as one proposal.

Responsive

A proposal that meets all mandatory requirements and minimum scores; otherwise it is rejected.

IFMIS i-Sourcing

Government electronic procurement system used to submit the technical proposal.

Power of attorney

Written authority allowing a person to sign the proposal on behalf of the firm.

AGPO

Affirmative action groups (youth, women, persons with disability) that may get reserved tenders; none apply here.

Tax Compliance Certificate

Certificate from Kenya Revenue Authority showing tax obligations are up to date.