Kwale County: Consultancy for survey and demarcation of Kalalani Trading Centre Phase II (Ref 2657113/2026/2027)

What is being bought

Consultancy services for survey and demarcation of Kalalani Trading Centre Phase II in Kwale County, covering 400 acres that form Phase II of plot Kwale/Mwavumbo/20 (sheets 197/IV and 198/3). The service is expected to take one year and is procured under QCBS.

Key facts

Closing

Wed 4 Nov 2026, 10:30 am
Closing date and time per portal record; the portal gives 10:30 and the RFP letter is dated 04 November 2026. No addenda reviewed. P

Bid / tender security

Bid bond: N/A in the tender notice. D1 p.1

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Not stated in the documents we reviewed Not stated D2 p.17

Pre-bid meeting

Optional
Pre-proposal conference will not be held. D2 p.17

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated D2 p.23

Tender opening

Not stated in the documents we reviewed Not stated D2 p.23

Tender validity

Not stated in the documents we reviewed Not stated D2 p.8

Who can apply

• Joint ventures are permitted with a maximum of two (2) members. JVs must seek Competition Authority exemption as a condition of contract award and signature, not of submission. D2 p.17
• Firms must be registered with the Government of Kenya. D2 p.17
• Debarred firms and individuals cannot be awarded contracts during the debarment period. Standard rule D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of valid Certificate of Incorporation with CR12 dated not earlier than October 15th 2026, plus clear colour copy of certified national ID cards or passports of directors (both sides). D2 p.109
• Valid Tax Compliance Certificate (Kenyan tenderers). D2 p.109
• All declarations must be witnessed by a magistrate or commissioner for oaths. D2 p.109
• Sworn affidavit on the bidder's litigation history or status. D2 p.109
• Valid single business permit relevant to the tender. D2 p.109
• Proof that the team leader holds a valid practising licence. D2 p.109
• Proof that key personnel are registered or subscribed to the relevant professional body. D2 p.109
• Sworn affidavit that the bidder does not engage in corrupt and fraudulent practices. D2 p.109
• Certificate of Independent Proposal Determination signed by the authorised representative. Standard rule D2 p.6

Experience, licences and financial capacity

Technical

• Methodology and work plan on company letterhead, signed and stamped (20 marks). D2 p.110
• Comments on the Terms of Reference on client letterhead (20 marks). D2 p.110
• Two similar services of similar magnitude executed within the last two years, with award letters, contract documents and completion certificates (complete set required, 20 marks). D2 p.110
• Two current recommendation letters from clients on client letterhead with contact names (20 marks). D2 p.110
• Proposal must be valid for the required number of days, and tax compliance must be valid; the Technical Proposal must be complete with all forms. Standard rule D2 p.11

Financial

• In the technical stage do not fill the financial section; enter 1 as the tender sum in the system or lines. D2 p.110
• Evaluation uses QCBS: financial score Sf = 100 x Fm/F; the technical and financial weights (T and P) are left blank in the Data Sheet. D2 p.13

How and where to submit

• Electronic procurement system is used via IFMIS i-Sourcing (supplier.treasury.go.ke). The Technical Proposal is submitted via i-Sourcing; the Financial Proposal is submitted in hardcopy in a sealed envelope. D2 p.17
• Pdf-only submission rule for technical bid forms; links other than ifmis supplier.treasury.go.ke are not allowed. D2 p.109
• Proposal must be delivered in a single sealed envelope or package bearing the assignment name and reference number, addressed to the Procuring Entity, with inner sealed envelopes marked ORIGINAL (technical), COPIES (technical copies) and ORIGINAL (financial). Standard rule D2 p.10

Not covered in the documents we reviewed

• Technical proposal opening date, time and address (Data Sheet ITC 20.1 / 23)
• Number of hardcopies required and proposal validity period in days (Data Sheet ITC 12.1 and 17.5)
• Clarification deadline and address (Data Sheet ITC 13.1)
• Proposal submission deadline address and time confirmation in the Data Sheet (ITC 17.7, 17.9 referenced but not shown)
• Contract value or budget, and financial bid security/fee requirements
• Key expert requirements and minimum qualifications (Terms of Reference K-1 etc. not shown)
• Addenda, if any, issued after the original notice
• Standstill and complaint procedures beyond the 10 working days shown
• Pages of the Data Sheet covering ITC 12, 13, 17 and 21 numbering not fully reviewed

Terms explained

QCBS

Quality and Cost Based Selection: proposals are scored on technical quality and price, with the two scores combined using set weights.

TDS / Data Sheet

Tender Data Sheet: the section of tender-specific values that overrides the standard instructions.

JV

Joint Venture: two or more firms bidding together as one tender entity.

Responsive

A bid that meets all mandatory requirements and is not rejected at preliminary evaluation.

CR12

Company registry extract showing directors and shareholders, issued by the Business Registration Service.

Power of attorney

Written authority allowing a named person to sign and bind the firm to the proposal.

Key Experts

Named professional staff whose qualifications are scored and who must be available for the contract.