Opening and maintenance of Getontira-Kwigogo road, Migori County (Ref CGM/RDS&T/49/2026-2027, PWD reserved)

What is being bought

Migori County Government invites tenders for the proposed opening and maintenance of the Getontira-Kwigogo road under reference CGM/RDS&T/49/2026-2027, an open tender in the Works category reserved for persons living with disability (PWD) per the portal record and the tender notice. The tender notice does not state a road length or quantities in the material reviewed; the contract period is stated as 6 months in the Invitation to Tender.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be received on or before 2026-11-11 at 10:00 (10am) through the IFMIS Supplier Portal. No addenda extending or changing this deadline were in the material reviewed. D1 p.7

Bid / tender security

Tender security is not required for this tender per the TDS, and the Tender-Securing Declaration Form shall not be required. However, the reserved-group requirement and qualification criteria require a duly filled Tender Securing Declaration Form for PWD bidders. See conflicts. Conflicting D2 p.29

Tender fee

The tender document may be downloaded free of charge from the PPIP portal (tenders.go.ke) and/or the IFMIS supplier portal, using the IFMIS negotiation number, or the county website. D2 p.7

Site visit

Mandatory
Mandatory pre-tender site visit at GETONTIRA. Each bidder must be represented by one person with a letter from the company and a diploma in civil engineering or equivalent (verified on site). The representative must be a key person on the key personnel schedule and bring original ID/passport and certified copies of documents. Unverified D2 p.7

Pre-bid meeting

Optional
TDS ITT 7.4 states minutes of pre-tender meeting are not applicable; no separate pre-bid meeting is stated. D2 p.28

Reserved for

Tender is reserved for enterprises of persons living with disability (PWD), as shown on the portal record and in the tender notice table. Under ITT 33.4 only businesses in the specified group, registered with the relevant authority, may tender. P

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.30

Tender validity

Tender validity period is 140 days from the specified date of opening as indicated in the invitation to tender (TDS ITT 18.1). The invitation to tender states 120 days from opening. See conflicts. Conflicting D2 p.28

Who can apply

• Only businesses or firms of persons living with disability (PWD) that are appropriately registered with the National Treasury AGPO scheme may tender, as reserved for PWD groups. Open to other bidders is not allowed for this reserved tender. D1 p.5
• A bidder must be a registered local or foreign contractor. Local contractors must be registered with the National Construction Authority (NCA) in the required category before contract award, and the TDS requires a valid NCA Registration Certificate and Practicing License in the required category. D2 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified Certificate of Incorporation by Registrar of Companies. D2 p.35
• Current certified CR12 certificate from the Registrar of Companies, with ID or passport of directors and listed individuals (if corporate directors, their CR12 and ID of directors). D2 p.35
• Valid certificate of registration with National Treasury for Access to Government Procurement Opportunities (AGPO) in the relevant group (for PWD: Persons Living with Disability), plus evidence of director registration with the National Council of Persons Living with Disability. D2 p.35
• Valid certified current single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and directors (ITT 4.14). D2 p.35
• Duly filled Tender Securing Declaration Form for Y, W and PWD groups, in the format issued in this tender and validly executed under ITT 19. D2 p.35
• Written power of attorney authorising the signatory of the bid, executed by a Commissioner for Oaths (ITT 20.3). D2 p.35
• Declare conflicts of interest (ITT 3.3) by a sworn affidavit executed by a Commissioner for Oaths specific to this tender. D2 p.35
• All tendering forms and schedules in Section V, fully filled, signed and stamped with company seal or rubber stamp. D2 p.35
• Duly filled, signed and stamped Confidential Business Questionnaire. D2 p.35
• Duly filled and signed Form of Tender (ITT 12). D2 p.35
• Duly priced Bills of Quantities (ITT 14), with all rates and amounts filled, no alterations to quantities, and corrections countersigned. D2 p.35
• Pre-tender site visit certificate and site visit acknowledgement form (Form CON-3 and certificate), attached to the tender. D2 p.47
• Sequentially serialise all pages of the tender numerically starting from 1, with written or inserted pages initialled. D2 p.38

Required only in some situations

• Proof of NCA registration in Category 1 as Roads/Bridges Contractor (attach copy of current NCA practicing licence), tax compliance certificate, bid security where applicable, specific experience, equipment ownership and on-going works will be verified at post-qualification. D2 p.49

Experience, licences and financial capacity

Technical

• Site agent / resident contractor representative with minimum Diploma in Civil Engineering or equivalent, at least 6 years experience as site agent (per evaluation criteria, with licence where required). Key personnel must be listed and CVs with academic certificates presented. Unverified D2 p.34
• Contractor equipment must be shown as owned (logbooks as proof of ownership) or, for hired equipment, an active lease agreement in place that can be used on the project. D2 p.43
• Litigation history: no consistent history of court or arbitral award decisions against the tenderer in the last five years. D2 p.35
• History of non-performing contracts: non-performance must not have occurred due to contractor default in the last three years. A bidder with any history of non-performance is disqualified or earns zero marks. D2 p.39

Financial

• Audited financial statements for the last three years, with auditor registered with ICPAK and membership number; a valid practicing licence must be provided. Qualification score: financial capacity max 20 marks, experience max 23 marks, current commitments max 5, litigation max 2; minimum total qualification score 75 out of 100. D2 p.50
• Lowest evaluated bidder is subject to post-qualification by the procuring entity verifying documents with the issuing authorities. D2 p.49
• Performance security shall be an unconditional bank guarantee or insurance of 5% of the tender sum (TDS ITT 48.1). D2 p.30

How and where to submit

• Complete tender documents must be submitted through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). Submission is electronic; all tenders must be submitted through the IFMIS platform. D1 p.7
• Tenders must be submitted electronically following the electronic submission procedures in the TDS (ITT 25.1). Bidders must submit one original and two copies, each marked, with the original signed. D2 p.29
• Bidders with difficulty uploading may contact the IFMIS helpdesk (0800721477/0204801801) or the Supply Chain Management Office of Migori County during Monday-Friday 8:00am-5:00pm. D1 p.7

Not covered in the documents we reviewed

• Full Section IV evaluation and qualification criteria details beyond pages reviewed
• Tender security amount and form, if any (TDS states not required, but PWD form requirement conflicts)
• Opening date and time of the tender opening session
• Estimated contract value / engineer's estimate
• Road length, works quantities and Bills of Quantities (Section V) for Getontira-Kwigogo road
• Any addenda (A1, A2...) changing this tender, none were provided
• Scope of works and technical specifications (Section VI, Part 2 Works Requirements)
• Tender-specific Form of Tender content and clarifications on the pre-site visit date (Invitation says Date As indicated; notice table shows 30/10/2026)
• Pages of D2 not reviewed (only 28 of 210 pages were provided)
• Specific Confidential Business Questionnaire and Form of Tender contents

Terms explained

PWD

Persons Living with Disability. This tender is reserved for businesses of this group registered with the relevant authority under AGPO.

AGPO

Access to Government Procurement Opportunities, a government scheme reserving tenders for women, youth and persons living with disability registered groups.

TDS

Tender Data Sheet, the tender-specific section that changes or adds to the standard Instructions to Tenderers.

ITT

Instructions to Tenderers, the standard rules for preparing and submitting a tender.

Tender security / Tender-Securing Declaration

A guarantee or signed declaration submitted with the tender to show the bidder will honour the tender if awarded.

Responsive

A tender that meets all the mandatory requirements and documents in the tender; a non-responsive tender is rejected.

NCA

National Construction Authority, which registers contractors for road and building works in categories.

CR12

Company registry certificate listing a company's directors and shareholders, issued by the Registrar of Companies.

JV

Joint Venture, where two or more firms tender together and are jointly liable for the contract.

IFMIS

Integrated Financial Management Information System, the national government e-procurement system used for submitting tenders.

Performance security

Guarantee or insurance (5% of the tender sum here) given by the winning bidder after award and signing of the contract.

Pre-tender site visit

A compulsory visit to the road site, with a bidder representative, to inspect the works before submitting a tender.