GUKIGUKU-MOHETO road opening and maintenance, Migori County, tender CGM/RDS&T/54/2026-2027 (PWD reserved)

What is being bought

Migori County Government invites tenders for the proposed opening and maintenance of the Gukiguku-Moheto road (Tender No. CGM/RDS&T/54/2026-2027, Works, open tender reserved for persons with disabilities). The contract period is stated as 6 months. Quantities and the length of road are not stated in the material reviewed.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be received on or before 11 November 2026 at 10:00 (portal). Closing is 10:00 per the portal record and the notice; no addenda change it. P

Bid / tender security

TDS states that a Tender Security is not required and that a Tender-Securing Declaration Form is not required for this tender. Other Invitation and Evaluation clauses require the Tender Securing Declaration for PWD tenders; see conflicts. Conflicting D2 p.29

Tender fee

Tender documents may be downloaded free of charge from the PPIP portal or IFMIS supplier portal or the county website. No tender fee is stated. D2 p.7

Site visit

Mandatory
Pre-tender site visit is mandatory, at Gukiguku, at 8.00 AM on the date shown in the notice. Non-attendance may disqualify the tender. D1 p.5

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.29

Reserved for

Tender is reserved for persons living with disability (PWD), as shown on the portal record and in the notice. Only businesses or firms belonging to the specified group are eligible to tender. P

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

Tender validity conflicts: invitation says 120 days from opening; TDS says 140 days from the specified opening date. Conflicting D2 p.28

Who can apply

• The invitation says the tender is open to all qualified and interested tenderers under national open competitive tendering, but item 8 says the tender is reserved for Y, W and PWDs. Read together, only PWD-registered businesses apply. Unverified D2 p.7
• Tenderers must be eligible under ITT 3 and be registered in Kenya with at least 51 percent Kenyan ownership, or be a joint venture as defined. Foreign tenderers must meet further conditions (see D2 Section II, ITT 3.11 and 3.10). Standard rule D2 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified certificate of incorporation (or equivalent registration) from the Registrar of Companies. D2 p.35
• Current certified CR12 certificate from the Registrar of Companies dated from the date of the advertisement, with ID or passport of directors and listed individuals. D2 p.35
• Valid certificate of registration with the National Treasury for Access to Government Procurement Opportunities (AGPO) in the relevant group, Persons Living with Disability (PWD). Evidence of director registration with the National Council of Persons with Disability is also required and will be verified. D2 p.35
• Valid certified current single business permit. D2 p.35
• Valid Tax Compliance Certificate or tax exemption certificate for the company and its directors. D2 p.35
• Duly filled and executed Tender Securing Declaration Form for Y, W and PWDs, in the format issued in this tender, executed under ITT 19. The TDS says this form is not required; see conflicts. Conflicting D2 p.35
• Written power of attorney authorising the signatory of the bid, executed by a Commissioner for Oaths. D2 p.35
• Sworn affidavit executed before a Commissioner for Oaths declaring conflicts of interest for this tender. D2 p.35
• All tendering forms and schedules from Section V must be fully filled, signed and stamped with the company seal or rubber stamp. D2 p.35
• Duly filled, signed and stamped Confidential Business Questionnaire. D2 p.35
• Form of Tender duly filled and signed, pursuant to ITT 12. D2 p.35
• Duly priced Bills of Quantities pursuant to ITT 14, with all rates and amounts filled, no alterations to quantities, and corrections countersigned. D2 p.35
• Valid NCA registration certificate and practicing licence in the required category (Category 1, Roads/Bridges). The NCA registration is a condition of contract award and signature, not for tender submission. D2 p.28
• Pre-tender site visit certificate and site visit acknowledgement form must be attached (evaluation item 7). D2 p.47
• Certificate of Independent Tender Determination, Self-Declaration of the Tenderer and Confidential Business Questionnaire must be included with the Form of Tender. D2 p.75

Experience, licences and financial capacity

Technical

• Contractor’s representative and key personnel: site agent with a minimum qualification of Diploma in Civil Engineering and at least 6 years experience (TDS) plus site staff with stated minimum qualifications and experience. CVs, licences and academic certificates are mandatory. D2 p.43
• Equipment: bidders must show proof of ownership of listed equipment by logbooks; bidders planning to hire must provide an active lease agreement in place. D2 p.43
• Bidders must attend the pre-tender site visit; the representative must bring original ID, certified copies, diploma, EBK registration proof and an original introductory letter. D2 p.7

Financial

• Liquid financial means at least 40 percent of the Engineer’s Estimate (unencumbered assets, lines of credit, other financial means) sufficient for construction cash flow. D2 p.34
• Minimum average annual construction turnover of 50 million Kenya shillings is referred to in the criteria; the figure is partly garbled in the copy reviewed, so confirm with the procuring entity. Unverified D2 p.34
• Experience: at least one similar contract, executed within Kenya, East Africa or abroad, completed satisfactorily as prime contractor, JV member or sub-contractor, with a minimum value of KSHs 5 million, within the last three years. D2 p.34
• Tenderers must have no consistent history of court or arbitral award decisions against them in the last five years. D2 p.35

How and where to submit

• Complete tender documents must be submitted through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). All tenders must be submitted through the IFMIS platform. The portal record also says electronic submission. Bidders with access problems should contact the IFMIS helpdesk or the Supply Chain Management Office during working hours (Monday-Friday 8am-5pm). D1 p.7
• Tender must be submitted electronically following the electronic submission procedures in the TDS. Physical copies: the TDS requires the original plus two copies. This conflicts with electronic-only submission; see conflicts. Conflicting D2 p.28
• The TDS requires, in addition to the original, the number of copies stated as Two. Conflicting D2 p.29
• The tender must be sealed in an envelope or package marked with the tender name and reference number, addressed to the Procuring Entity. Inside, the original and copies go in separate sealed envelopes marked ORIGINAL and COPIES. Standard rule D2 p.19
• All pages must be numbered in serial order 1, 2, 3 and so on, from the first page of the tender. D2 p.7

Lots and categories

• The tender is for a single road (no lots stated for this tender reference). Not stated P

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Addenda (A1, A2 etc.) for this tender, if any, which may change dates, validity or requirements
• Opening date and time for this tender
• Submission address details and any tender box information
• Full Section II ITT (only selected pages reviewed) and Section III TDS items for ITT 14, 26-30, 36-48
• Total BOQ, drawings, specifications and scope showing road length and quantities
• Confirmed contract value or engineer’s estimate
• Section IV Forms (Form of Tender, Confidential Business Questionnaire) full text and any tender security form
• Pre-tender site visit minutes and any clarification or pre-bid meeting details
• Whether the TDS requires physical copies in addition to electronic submission
• Exact minimum annual construction turnover figure (garbled in the copy reviewed)

Terms explained

AGPO

Access to Government Procurement Opportunities: a government scheme reserving some tenders for women, youth and persons with disability, requiring registration with the National Treasury.

PWD

Persons Living with Disability. Here it means this tender is reserved for businesses owned by registered persons with disability.

TDS

Tender Data Sheet: the section of the tender document with the tender-specific figures and rules that override the general instructions.

Tender security / Tender-Securing Declaration

A guarantee or signed declaration submitted with the bid to show commitment to the tender; a declaration may be used instead of a bank guarantee where allowed.

Responsive

A tender that meets all the mandatory requirements of the tender document; a non-responsive tender is rejected at preliminary examination.

IFMIS

Integrated Financial Management Information System: the government electronic system through which tenders must be submitted here.

JV

Joint venture: two or more firms bidding together as one tender with joint and several liability.

CR12

Kenyan company certificate from the Registrar of Companies listing directors and shareholders.

NCA

National Construction Authority: contractor registration required for construction works in Kenya.

Engineer’s Estimate

The procuring entity’s internal estimate of the contract cost used in financial qualification tests.