Proposed opening/maintenance of Kabobo-Mukuro road, CGM/RDS&T/68/2026-2027, Migori County (PWD reserved)

What is being bought

Migori County Government invites tenders under the Works category for the proposed opening and maintenance of Kabobo-Mukuro road (tender CGM/RDS&T/68/2026-2027). The portal and tender notice list this tender as reserved for persons living with disability (PWD). The invitation states the contract period is 6 months; the contract value and location detail beyond 'MUKURO' are not stated in the material reviewed.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be received on or before 11 November 2026 at 10:00 (10am). Portal closing time matches the notice. Unverified D1 p.7

Bid / tender security

TDS states no tender security is required and no tender-securing declaration is required, but the invitation and evaluation criteria require a Tender Securing Declaration for PWD tenders. Confirm with the procuring entity. Conflicting D2 p.29

Tender fee

Tender documents may be downloaded free of charge from the public procurement portal or IFMIS supplier portal using the IFMIS negotiation number. No tender fee is stated. D2 p.7

Site visit

Mandatory
Mandatory pre-tender site visit at Mukuro, starting 8.30AM. The invitation shows the date as 'As indicated'; the tender notice listing shows 30/10/2026 for this tender. Attendance may not be a disqualification under the standard instructions (conflict). Conflicting D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.7

Reserved for

Reserved for persons living with disability (PWD) according to the portal record. Only PWD-registered businesses are indicated as eligible on the portal; confirm the reservation rule in the full tender documents. P

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

Tender validity is conflicting: TDS says 140 days from the specified opening date; the invitation says prices remain valid 120 days from tender opening. Conflicting D2 p.28

Who can apply

• Tender is opened to nationally eligible tenderers registered with the National Construction Authority (NCA) in Category 1 (Roads/Bridges) with a valid NCA registration certificate and practicing licence. D2 p.28
• Joint ventures are allowed with a maximum of two (2) members, if bidding as a joint venture. Unverified D2 p.28
• Tenderers must be registered for Access to Government Procurement Opportunities (AGPO) in the relevant group, which for this tender is Persons Living with Disability (PWD). Director registration with the National Council of Persons with Disability will be verified. D2 p.35

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified certificate of incorporation by the Registrar of Companies (for companies). D2 p.35
• Current certified CR12 certificate from the Registrar of Companies, obtained from the date of the advertisement, with identification documents (ID or passport) of directors and all individuals listed on the CR12. D2 p.35
• Valid AGPO registration certificate in the relevant group (PWD), with evidence of director registration with the National Council of Persons with Disability. D2 p.35
• Valid certified current single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and its directors. D2 p.35
• Duly filled Tender Securing Declaration Form (for Y, W and PWD groups) in the prescribed format, validly executed. The TDS says no tender security/declaration is required, so this conflicts; see conflicts. Conflicting D2 p.35
• Written power of attorney authorising the signatory to commit the bidder, executed by a Commissioner for Oaths. D2 p.35
• Declaration of conflicts of interest and a sworn affidavit executed by a Commissioner for Oaths specific to this tender. D2 p.35
• All tendering forms and schedules, filled, signed and stamped with company seal or rubber stamp. D2 p.35
• Confidential Business Questionnaire, filled, signed and stamped. D2 p.35
• Form of Tender, duly filled in and signed. D2 p.35
• Duly priced Bills of Quantities (BOQ), with all rates and amounts filled, no alterations to quantities, corrections countersigned. D2 p.35
• Attend the pre-tender site visit and attach the pre-tender certificate and site visit acknowledgement form. D2 p.47
• Audited balance sheets for the last three years, initialled on all pages and stamped by both a registered auditor (ICPAK-registered) and a director, with a valid practising licence. D2 p.50
• Curriculum vitae of proposed key staff in the prescribed format, signed by the individual, with practicing licences (for engineers) and academic certificates for all staff. D2 p.43
• Tender documents must be registered with the county: after downloading, bidders must register the company name, postal, physical, email and telephone address for clarifications and addenda through procurement@migori.go.ke. D2 p.7

Required only in some situations

• If hiring equipment instead of owning it, an active lease agreement in place that can be used for the project. D2 p.43

Experience, licences and financial capacity

Technical

• Site agent: diploma in civil engineering or equivalent with valid licence, minimum 10 years general experience and 8 years specific experience. D2 p.43
• Site surveyor: diploma in survey, minimum 5 years general experience and 3 years specific experience. D2 p.43
• Key equipment must be owned, shown by logbooks proving ownership. D2 p.43
• The bidder's representative at the pre-tender site visit should be technically qualified with a diploma in civil engineering or equivalent (verified on site), and must be one of the key people listed in the schedule of key personnel. D2 p.7

Financial

• Minimum average annual construction turnover is stated as 50 million KSh (text partly garbled in the copy; verify the amount with the procuring entity). Unverified D2 p.34
• Access to liquid or unencumbered financial means (independent of advance payments) of at least 40% of the Engineer's Estimate, to meet the construction cash flow. D2 p.34
• At least one similar contract of a minimum value of KSh 5 million (Five million), executed in Kenya, the East African Community or abroad, satisfactorily and substantially completed as prime contractor, JV member or subcontractor. D2 p.34
• Performance security of 5% of the tender sum, in the form of an unconditional bank guarantee or insurance, applies to the awarded contract. D2 p.30

How and where to submit

• Complete tender documents must be submitted through the IFMIS Supplier Portal (www.supplier.treasury.go.ke) as per the document requirements; all tenders must be submitted through the IFMIS platform. D1 p.7
• Tenders shall be submitted electronically according to the electronic tender submission procedures in the TDS. D2 p.29
• In addition to the original tender, two copies are required (TDS). This conflicts with electronic-only submission on the portal and notice; ask the procuring entity whether hard copies are needed. Conflicting D2 p.29
• All pages and attachments must be chronologically serialised in the order 1, 2, 3 and so on. D2 p.7

Lots and categories

• Not a lot-based tender; single tender CGM/RDS&T/68/2026-2027 (Kabobo-Mukuro). P

What the addenda changed

• No addenda were included in the material reviewed. Not stated

Not covered in the documents we reviewed

• Opening date and time
• Contract value / estimated cost
• Confirmation of whether a Tender Securing Declaration is needed for PWD tenders
• Confirmed tender validity period (120 or 140 days)
• Confirmed pre-tender site visit date
• Any addenda after the original tender documents
• Full terms of the Bills of Quantities, specifications and drawings (only 28 of 210 document pages were reviewed)
• Turnover amount (text unclear in the copy)
• Exact location and scope details beyond the tender title
• Preliminary examination template and post-qualification evaluation details

Terms explained

TDS

Tender Data Sheet: the section of the tender document giving tender-specific values and rules that override the standard instructions.

ITT

Instructions to Tenderers: the standard rules on how to prepare and submit a tender.

AGPO

Access to Government Procurement Opportunities: a scheme reserving a share of public tenders for youth, women and persons with disability (PWD) registered businesses.

PWD

Persons Living with Disability: the reserved group for this tender according to the portal.

Tender Securing Declaration

A signed form in which the bidder declares it will accept penalties (such as debarment) if it withdraws or fails to sign, used instead of a bank guarantee.

IFMIS

Integrated Financial Management Information System: the government e-procurement platform through which this tender must be submitted.

NCA

National Construction Authority: the body that registers contractors and issues category-based registration certificates.

Responsive

A tender that meets all mandatory requirements in the documents; non-responsive tenders are rejected.

Preliminary examination

The first check of mandatory documents; tenders failing it are not evaluated further.

Joint Venture (JV)

A temporary grouping of firms bidding together; members are jointly and severally liable.

Performance security

A bank guarantee or insurance paid by the winning bidder before contract signing, here 5% of the tender sum.

Engineer's Estimate

The procuring entity's internal cost estimate used as a reference for financial criteria.