Specialised medical equipment supply, installation and commissioning - KNH/T/81/2026-2027

What is being bought

Kenyatta National Hospital invites open tenders for the supply, delivery, installation, testing and commissioning of assorted specialised medical equipment, delivered to Kenyatta National Hospital, Nairobi. The item list and specifications (Section V) were not in the reviewed pages, so quantities are unknown.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders close at the Procuring Entity's address above. Portal and TDS agree on 11 November 2026 at 10:00. No addenda were provided. D1 p.41

Bid / tender security

Tender security of Kshs 150,000.00 is required (a Tender-Securing Declaration is not required). Accepted forms: bank guarantee, guarantee by an insurance company registered by IRA and listed by the Authority, or guarantee from a financial institution licensed by the Central Bank of Kenya. Valid for 149 days from the tender opening date. D1 p.40

Tender fee

Not stated in the documents we reviewed Not stated D1

Site visit

Not stated in the documents we reviewed Not stated D1

Pre-bid meeting

Optional
A pre-tender conference will not be held. D1 p.39

Reserved for

No reservation to a specific group (SME, women, youth, persons with disability) applies: margin of preference and/or reservation shall not apply. Note the TDS ITT 32.5 'Urology consumables' wording (see conflicts). D1 p.42

Contract value

Not stated in the documents we reviewed Not stated D1

Tender opening

Public tender opening at the Procuring Entity's supply chain office at KNH Administration block, Upper Hill. Tenderers' designated representatives may attend. Three Procuring Entity representatives will sign. D1 p.42

Tender validity

Tenders remain valid for 119 days from the submission deadline. The Procuring Entity may request an extension of 30 days; the bid security must be extended correspondingly. D1 p.40

Who can apply

• Eligible tenderers may be a private firm, an individual, a state-owned enterprise or institution (only if it meets the conditions below), or a joint venture (JV). The tender must be submitted by one of these. Standard rule D1 p.7
• Public employees and their close relatives (spouses, children, brothers, sisters, uncles and aunts) are not eligible to tender. Standard rule D1 p.7
• State-owned enterprises may compete only if they are a legal public entity of the state, financially autonomous and not receiving significant subsidies or budget support, and operating under commercial law on an equal footing with private firms. Standard rule D1 p.9
• Bidders are required to register with the Hospital via email at procurement@knh.or.ke (TDS ITT 3.11 and ITT 21.1 also list procurement@knh.or.ke and procurementknh@gmail.com). D1 p.39

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: Form of Tender on company letterhead, signed and stamped in the prescribed format. Attach power of attorney where applicable, or a signed commitment approval by all directors appointing an authorized signatory. D1 p.46
• MR2: Certificate of Independent Tender Determination, duly filled, stamped and signed. D1 p.46
• MR3: Confidential Business Questionnaire, duly filled, stamped and signed. D1 p.46
• MR4: Self declaration on debarment (PPADA 2015), duly filled, stamped and signed. D1 p.46
• MR5: Self-declaration on corruption/fraudulent practices, duly filled, stamped and signed. D1 p.46
• MR6: Declaration and commitment to the Code of Ethics, duly filled, stamped and signed. D1 p.46
• MR7: Tenderer Information Form, duly filled and stamped. No organisational chart needed. Attach list of board of directors (CR12 or CR13), or copy of National ID for a sole proprietor. D1 p.46
• MR8: Tender must be chronologically and sequentially serialized (1, 2, 3, 4...). D1 p.46
• MR9: Valid tax compliance certificate. D1 p.46
• MR10: Copy of the Certificate of Incorporation or Registration Certificate. D1 p.46
• MR11: Original and one copy of the tender document, spiral or book bound, not stapled. D1 p.46
• MR12: Valid copy of trade licence, or evidence of renewal, from the relevant County Government. D1 p.46
• MR13: Written declaration signed and stamped by the authorised signatory, from all companies/institutions that neither their directors participated in the same tender as individual tenderers, JV, sole proprietor, or subcontractor. D1 p.46
• MR15: Bank Details Form, signed and stamped by both the tenderer and the bank. D1 p.47
• MR16: Tenderer Data Consent Form, duly filled, stamped and signed. D1 p.47
• MR17: Signed and stamped commitment to comply with inspection and acceptance requirements. D1 p.47
• MR18: Signed and stamped commitment to comply with supplier performance evaluation requirements. D1 p.47
• Letter of attorney (written authorisation to sign) including the name of the person appointed, national ID number and specimen signature of the authorised person. D1 p.40

Required only in some situations

• If bidding as a JV: a copy of the Joint Venture Agreement signed by all members, or a letter of intent to execute a JV agreement signed by all members, with a copy of the proposed agreement. D1 p.14
• If a Kenyan tenderer: current tax clearance certificate or tax exemption certificate issued by the Kenya Revenue Authority (KRA). Standard rule D1 p.9
• If bidding as a JV: exemption from the Competition Authority of Kenya is not needed to tender, but it is a condition of contract award and signature. Standard rule D1 p.9

Experience, licences and financial capacity

Technical

• Two-stage technical evaluation: 2A documentation check, then 2B product evaluation where the Hospital checks supplied samples, original literature or brochures against the technical specification. Only bids passing 2B go to price evaluation. D1 p.48
• Place of final destination (delivery and installation site): Kenyatta National Hospital. D1 p.40
• Manufacturer's authorisation: not applicable (N/A) for this tender. After-sales service: not required. Equipment functioning period: N/A. D1 p.40

Financial

• Prices must be fixed and not adjusted during contract performance. D1 p.39
• Tender evaluation and comparison currency is Kenya Shillings, converted at the Central Bank of Kenya selling rate. Foreign currency requirements are not allowed. D1 p.40
• Award goes to the lowest evaluated tender that is substantially responsive, provided the tenderer meets the qualification criteria. Standard rule D1 p.30
• Quantities may be increased or decreased by up to 15 percent at award, without change in unit prices or other terms. D1 p.43
• Price adjustment for delivery schedule deviation is taken into account in evaluation (Yes); payment schedule deviation, spare parts, life-cycle costs and performance are not (No). D1 p.42

How and where to submit

• Submission is written, physical/hard copy only, per the portal. Electronic submission procedures are not applicable (N/A). P
• Deliver the tender to the Procuring Entity at: Kenyatta National Hospital, Attention: Chief Executive Officer, Postal address P.O. Box 20723-00202 Nairobi, Kenya. Physical address: Nairobi City County, Upper Hill, off Hospital Road, KNH Administration block, Supply Chain Management entrance. Tel 2726300-9. D1 p.41
• Submit the original tender plus 1 additional copy (two sets in total). D1 p.40
• Tenders must be sealed and marked as required. Tenders that cannot fit the tender box are received and recorded in the Tender section of the Procurement department. D1 p.41
• Clarification questions must reach the Procuring Entity by 04/11/2026 (date format as written in the TDS), at P.O. Box 20723 or procurement@knh.or.ke. The Hospital will publish its response at www.knh.or.ke. D1 p.39

Lots and categories

• Lot Unclear: The TDS does not state a number of lots. Evaluation text says tenderers are evaluated by lot and the lowest evaluated tenderer per lot, but the TDS says price evaluation is for 'the Items' and the award option is not selected. Ask KNH whether this is one contract or several lots. Conflicting D1 p.49

Not covered in the documents we reviewed

• Section V Schedule of Requirements and technical specifications: item list, quantities and specifications per equipment item.
• Performance security amount (TDS ITT 47.3 says N/A; confirm whether a performance security is required at award).
• Joint venture maximum members (TDS ITT 3.1 text is garbled); confirm whether JVs are allowed.
• Section III experience, turnover and financial thresholds were blank in the reviewed pages.
• Any addenda to the bidding document (none were provided).
• Site visit requirement (not in reviewed pages).
• Tender fee and estimated contract value (not stated).
• Section VII Special Conditions of Contract and Section VIII contract forms.
• Standard Tender Evaluation Report and Section IV forms beyond those listed.
• Whether lots exist and how award is made (see conflicts).

Terms explained

TDS (Tender Data Sheet)

The tender-specific section that sets the values (dates, amounts, forms) for this tender and overrides the general instructions where they conflict.

Tender security

A guarantee or bond posted with the bid to show it is serious. It is forfeited if you withdraw or fail to sign the contract after award. A bid without it is rejected.

Tender-Securing Declaration

A signed declaration used instead of a guarantee in some tenders. Here the TDS says it is not required.

Responsive / non-responsive

A bid that meets all mandatory requirements and terms is responsive. A non-responsive bid is rejected and not evaluated further.

MR (mandatory requirement)

A pass/fail preliminary requirement in the evaluation criteria. Missing any MR means the bid fails preliminary examination.

Joint venture (JV)

Two or more firms bidding together under a joint venture agreement or letter of intent. All members are jointly liable.

Letter of attorney

A written authority allowing a named person to sign and bind the company to the tender.

Lowest evaluated tender

The responsive bid with the lowest evaluated price among those meeting the qualification criteria.

Serialisation

Numbering every page of the tender in order (1, 2, 3...).

PPRA

Public Procurement Regulatory Authority. It keeps the debarment list and handles procurement complaints.

Margin of preference

A price advantage for locally made goods in some tenders. This tender does not apply one.