Proposed opening/maintenance of Makararangwe-Matare-Taragai road, Migori County (CGM/RDS&T/45/2026-2027)

What is being bought

Migori County Government invites tenders for the proposed opening and maintenance of the Makararangwe-Matare-Taragai road under reference CGM/RDS&T/45/2026-2027 (Works, open tender, reserved for persons living with disability per the portal and notice). The contract period stated in the invitation is 6 months. Quantities and location details beyond the road name are not in the reviewed pages.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Complete tender documents must be submitted through the IFMIS supplier portal so as to be received on or before 11 November 2026 at 10am. Portal closing date matches. D1 p.7

Bid / tender security

Conflict: the TDS states a tender security amount is not required, but the invitation (item 8) and evaluation checklist (item 6) require a Tender Securing Declaration form for reserved PWD tenders. No security amount is stated. Conflicting D2 p.30

Tender fee

Not stated in the documents we reviewed Not stated D2 p.7

Site visit

Pflichtfeld
Mandatory pre-tender site visit at Makararangwe. Time 9.00 AM. Each bidder must be represented by one person with an introductory letter; the representative must hold a diploma in civil engineering or equivalent (verified on site), be one of the key personnel, and bring originals and certified copies of ID/passport, diploma, EBK registration and subscription proof, and an original signed letter on company letterhead with official stamp (photocopies not accepted). Certification by a commissioner for oaths or notary public; proof of being with the company for over three months. D1 p.5

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.13

Reserved for

Reserved for persons living with disability (PWD) per the portal record. P

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.30

Tender validity

Conflict: the invitation says tender is valid for 120 days from the date of opening; the Tender Data Sheet says 140 days from the specified opening date. Conflicting D2 p.7

Who can apply

• The invitation states the tender is open to all qualified and interested tenderers, but the portal and tender notice reserve this tender (item 40) for PWD (persons living with disability) groups. Whether non-PWD firms may bid is unclear and should be confirmed with the procuring entity. Conflicting D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified certificate of incorporation by the Registrar of Companies. D2 p.35
• Current certified CR12 certificate, with ID documents of directors and all individuals listed on the CR12. D2 p.35
• Valid certified single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and directors. D2 p.35
• Power of attorney authorising the signatory, executed by a commissioner for oaths. D2 p.35
• Sworn affidavit by a commissioner for oaths declaring conflicts of interest specific to this tender. D2 p.35
• All tendering forms and schedules completed, signed and stamped (company seal or rubber stamp). D2 p.35
• Fully priced bills of quantities. D2 p.35

Required only in some situations

• Valid valid certificate of registration with National Treasury for AGPO in the relevant group (PWD: persons living with disability), with evidence of director's registration with the National Council of Persons with Disability. D2 p.35
• Duly filled Tender Securing Declaration form for Y, W and PWD groups, in the prescribed format; altering the format leads to disqualification. Conflicts with TDS statement that the form is not required. Conflicting D2 p.35

Experience, licences and financial capacity

Technical

• Site agent / contractor's representative and key personnel: minimum diploma in civil engineering and at least 6 years experience as a site agent. D2 p.34
• Experience: at least one contract of similar nature, executed in Kenya or the East African Community or abroad, satisfactorily and substantially completed as prime contractor, JV member or subcontractor, each of minimum value KSh 5 million. D2 p.34
• Valid NCA Registration Certificate and Practising Licence in the required category (Roads/Bridges) per TDS. Registration is not a condition for tender but must be held before contract award and signature. D2 p.28

Financial

• Minimum liquid financial means (unencumbered assets, lines of credit and other finance independent of advances) of at least 40% of the Engineer's Estimate. D2 p.34
• Annual construction turnover requirement (appears to be KSh 50 million average annual turnover) is garbled in the extract; exact wording must be checked. Unverified D2 p.34
• Financial statements for the last three years, audited, with auditor's ICPAK membership number, and a valid practising licence. Unverified D2 p.50

How and where to submit

• Submission is electronic through the IFMIS supplier portal (www.supplier.treasury.go.ke), using the IFMIS negotiation number. The notice says all tenders must be submitted through IFMIS. D1 p.7
• Conflict: the TDS requires one original plus two copies of the tender, while tenders are to be submitted electronically. Ask the procuring entity whether physical copies are also needed. Conflicting D2 p.30
• Tenders must be serialized with all pages numbered in order 1, 2, 3 and so on, and the last page signed. D2 p.7

Not covered in the documents we reviewed

• Addenda [A1], [A2] etc. and any changes to dates or requirements
• Opening date and time
• Full Tender Data Sheet pages and Section IV Evaluation and Qualification criteria (partial)
• Bills of quantities, drawings and specifications for the road (quantities, length, location detail)
• Engineer's Estimate and contract value
• Performance security pages (ITT 48.1 states 5% of tender sum; page location not confirmed)
• Whether physical copies must be submitted in addition to electronic submission
• Pre-tender meeting details, if any
• Confirmation of whether non-PWD firms may bid

Terms explained

IFMIS

Integrated Financial Management Information System; the Treasury e-procurement supplier portal used for submitting this tender.

TDS

Tender Data Sheet: the tender-specific section that overrides the general Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities: a registration scheme reserving some tenders for women, youth and persons with disability.

PWD

Persons living with disability; this tender is reserved for PWD-registered businesses per the portal.

Tender security / Tender-Securing Declaration

A guarantee or signed declaration submitted with the bid to show commitment; a declaration is used for reserved groups.

Responsive

A tender that meets all mandatory requirements; non-responsive tenders are rejected.

NCA

National Construction Authority; contractors must be registered in the relevant category before contract award.

Performance security

TDS ITT 48.1 states performance security of 5% of the tender sum in the form of an unconditional bank guarantee or insurance, to be provided by the successful bidder.

Engineer's Estimate

The procuring entity's internal estimate of the contract cost, used to set financial thresholds.

JV

Joint venture; TDS allows a maximum of two JV members.