Proposed opening/maintenance of Tom Mboya - Nyabohanse road, Migori County (CGM/RDS&T/56/2026-2027)

What is being bought

Migori County Government invites tenders for the proposed opening and maintenance of the Tom Mboya - Nyabohanse road under reference CGM/RDS&T/56/2026-2027 (Works, open tender). The contract period stated in the invitation is 6 months. Location is Migori County; the road length and quantities are not stated in the material reviewed.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tender closes on 2026-11-11 at 10:00 through the IFMIS Supplier Portal (portal record and notice agree; no addenda changed it). P

Bid / tender security

TDS states a Tender Security amount shall NOT be required and a Tender-Securing Declaration Form shall NOT be required, but the invitation and evaluation criteria require a Tender Securing Declaration Form for Y, W and PWD reserved tenders. Amount not stated. Conflicting D2 p.29

Tender fee

Tender documents may be downloaded free of charge from the PPIP portal (www.tenders.go.ke) and/or IFMIS Supplier Portal, using the IFMIS negotiation number. No tender fee is stated. D2 p.7

Site visit

Mandatory
Mandatory pre-tender site visit at Tom Mboya; each bidder must send one representative with an authorisation letter, and the representative must bring listed originals and certified copies. Non-attendance is a disqualifier per the evaluation criteria. Notice lists pre-site visit date 29/10/2026. D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.29

Reserved for

Portal lists the tender as reserved for PWD; the tender notice lists the same tender reference as reserved for WOMEN. Tender invitation says that if the tender is reserved for Y, W and PWD, bidders submit a Tender Securing Declaration Form. Conflicting D1 p.5

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

Tender validity is 140 days from the date of opening (TDS ITT 18.1), but the invitation says prices remain valid for 120 days from tender opening. Bid security validity not applicable. Conflicting D2 p.28

Who can apply

• Tender is open to all qualified and interested tenderers (national open competitive method) unless reserved; the notice wording is the same for all bidders. Joint ventures are permitted with a maximum number of members stated in the TDS as Two (2). D2 p.7
• Tender eligibility depends on registration and tax compliance; Kenyan tenderers must provide a valid tax compliance certificate, and contractors must be registered with the National Construction Authority before contract award (not before tendering). Standard rule D2 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified Certificate of Incorporation from the Registrar of Companies. D2 p.35
• Current certified CR12 certificate (dated from the advertisement) with ID/passport of directors and all individuals listed on the CR12; corporate directors require CR12 and their ID documents. D2 p.35
• Valid single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and directors. D2 p.35
• Written power of attorney authorising the signatory of the bid, executed by a Commissioner for Oaths. D2 p.35
• Sworn affidavit by a Commissioner for Oaths declaring conflicts of interest specific to this tender. D2 p.35
• All tendering forms and schedules, filled, signed and stamped with company seal or rubber stamp; Confidential Business Questionnaire filled, signed and stamped; Form of Tender; and priced Bills of Quantities. D2 p.35
• Pre-tender site visit certificate and site visit acknowledgement form, attached to the tender. D2 p.47

Required only in some situations

• Tender Securing Declaration Form for Youth, Women and PWD groups, properly executed (applies only where the tender is reserved; see reserved_for). Conflicting D2 p.35
• AGPO registration certificate with the National Treasury in the relevant group (Women, Youth or Persons Living with Disability for PWD), with evidence of director registration with the National Council of Persons Living with Disability, if the tender is reserved. D2 p.35

Experience, licences and financial capacity

Technical

• Site agent / Contractor's Representative and key personnel: diploma in Civil Engineering (or equivalent) with at least 6 years' experience as site agent, per the Section IV criteria; the Section V schedule sets site agent minimum at Diploma in Civil Engineering, valid licence, 10 years general and 8 years specific experience. D2 p.34
• Tenderer must be registered with the National Construction Authority in Category 1 as Roads/Bridges contractor (copy of current NCA practicing licence to be attached at post-qualification). D2 p.49
• Contractor's equipment: bidders must show ownership of the key equipment listed (logbooks as proof); bidders planning to hire must provide an active lease agreement. D2 p.43
• Specific similar contract: at least one contract of a similar nature executed in Kenya, East Africa or abroad, substantially completed as prime contractor, JV member or subcontractor, of minimum value KSHs 5 million (five million). D2 p.34

Financial

• Liquid financial resources (unencumbered assets, lines of credit, other financial means independent of advance payment) of a minimum of 40% of the Engineer's Estimate. D2 p.34
• Audited financial statements for the last three years, certified by a registered auditor; ICPAK membership number to be indicated. D2 p.50

How and where to submit

• Tenders must be submitted electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke); all tenders must be submitted through the IFMIS platform. D1 p.7
• Tenders shall be submitted electronically following the electronic tender submission procedures in the TDS; a Two-copy requirement applies in addition to the original (ITT 20.1). D2 p.29
• Tender must include original plus copies, number of copies stated in TDS as Two. D2 p.29

Lots and categories

• No lots stated in the material reviewed; multiple contracts are permitted only per the Section IV criteria if stated. Not stated D2 p.32

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Tender opening date and time (only 'as indicated in the invitation' stated)
• Contract value / engineer's estimate and tender sum
• Road length, bills of quantities and technical specifications (Section V/VI)
• Full evaluation criteria and scoring tables beyond pages reviewed
• Performance security details (TDS ITT 48 notes 5% of tender sum; confirm form and timing)
• Addenda, if any, to this tender
• Confirmation of reserved group (PWD vs WOMEN) and whether a Tender Securing Declaration applies
• Lot structure, if any
• Submission address/procedure details in TDS ITT 22.1 and electronic submission steps
• Forms and certificates in Section IV and Section V tendering forms

Terms explained

AGPO

Access to Government Procurement Opportunities: a set-aside for youth, women and persons with disability registered businesses.

TDS

Tender Data Sheet: the tender-specific section that overrides the general instructions to tenderers.

Responsive

A tender that meets all mandatory requirements; non-responsive tenders are rejected at preliminary examination.

Tender Securing Declaration

A signed declaration, in a prescribed form, that replaces a bank guarantee as bid security; breach can lead to debarment.

Joint venture (JV)

Two or more firms bidding together under one agreement; all members are jointly and severally liable.

IFMIS

Integrated Financial Management Information System; the government e-procurement supplier portal through which this tender must be submitted.

CR12

Registrar of Companies certificate listing a company's shareholders and directors.

Engineer's Estimate

The procuring entity's estimated cost of the works, used for financial qualification thresholds.