Proposed access to Kasina, Migori County - CGM/RDS&T/70/2026-2027 (Works, open tender, women reserved on portal)

What is being bought

Migori County Government invites tenders for the proposed access to Kasina (opening/maintenance of a road), tender no. CGM/RDS&T/70/2026-2027, under the Works category. Quantities and detailed scope are in the Bills of Quantities and Specifications, which were not provided.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be submitted through the IFMIS Supplier Portal so as to be received on or before 11 November 2026 at 10am. The portal record gives a closing time of 10:00:00 on 2026-11-11. Unverified D1 p.7

Bid / tender security

Tender security amount not stated in the reviewed TDS (ITT 19.1 reads 'a Tender Security of the amount KShs ... shall not be required'). Tender-Securing Declaration Form shall not be required. Conflicting D2 p.28

Tender fee

Not stated in the documents we reviewed Not stated D2 p.7

Site visit

Mandatory
Mandatory pre-tender site visit at Kasina at 9.00 AM. Each bidder must be represented by one person with a company authorization letter (original, on letterhead, stamped and signed), who must bring original ID/passport and certified copies, certified diploma copy, certified registration certificate and EBK subscription proof, and must be a technically qualified (diploma in civil engineering) key person. Certification by a Commissioner for Oaths or Notary Public; proof of being with the company for over three months. Unverified D2 p.7

Pre-bid meeting

Mandatory
Pre-tender site visit is described as mandatory in the invitation: tenderers are invited to a mandatory pre-tender site visit meeting at Kasina at 9.00 AM; the date is shown as 'As indicated'. The notice gives a pre-site visit date of 29/10/2026 for this tender row. Unverified D2 p.7

Reserved for

Portal record lists the reserved group as women; the tender notice lists CGM/RDS&T/70/2026-2027 as a women-reserved tender in its row for Kasina. The Tender Data Sheet ITT33.4 entry is blank, so the reservation wording to be applied is unclear from the TDS itself. Conflicting P

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Tender opening date and time as indicated in the invitation to tender; the opening is at the closing deadline of 11 November 2026 10am per the notice. Unverified D2 p.30

Tender validity

Tender validity is 140 days from the specified date of opening as indicated in the invitation to tender. Prices valid for 120 days from date of tender opening (invitation text). Conflicting D2 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified Certificate of Incorporation by Registrar of Companies (preliminary examination). D2 p.35
• Current certified CR12 certificate (dated from the date of the advertisement) from the Registrar of Companies, with ID or passport of directors and all individuals listed on the CR12. D2 p.35
• Valid certified single business permit. D2 p.35
• Valid Tax Compliance Certificate or tax exemption certificate for the company and directors (ITT 4.14). D2 p.35
• Written power of attorney authorising the signatory, executed by a Commissioner for Oaths. D2 p.35
• Declaration of conflicts of interest with a sworn affidavit executed by a Commissioner for Oaths specific to this tender. D2 p.35
• Duly filled, signed and stamped ALL tendering forms and schedules, plus the Confidential Business Questionnaire, Form of Tender, priced Bills of Quantities, and BQ entries with all rates and amounts filled. Unverified D2 p.38

Required only in some situations

• Certificate of registration with the National Treasury for AGPO in the relevant group, with evidence of director's registration with the National Council of Persons Living with Disability for PWD. D2 p.35
• Duly filled Tender Securing Declaration Form (for Youth, Women and PWDs) in the format issued in this tender; altering the format leads to disqualification. Note the TDS states a Tender-Securing Declaration Form shall not be required. Conflicting D2 p.38

Experience, licences and financial capacity

Technical

• Site agent: diploma in civil engineering or equivalent with valid licence; minimum 10 years general experience and 8 years specific experience. Senior foreman, site surveyor and key equipment must be shown with logbooks or lease agreements. D2 p.43
• Bidders must provide a Registration Certificate with the National Construction Authority, Category 1 Roads/Bridges contractor, with current NCA practising licence. D2 p.49

Financial

• Audited financial statements for the last three years, stamped by an auditor registered with ICPAK and a valid practising licence; bank statements for the last six months; line of credit and turnover are scored in the qualification score table. Unverified D2 p.48
• Minimum financial capacity: unencumbered real assets, lines of credit and other financial means of at least 40% of the Engineer's Estimate; annual construction turnover of average KSHs 50 million (figure as stated in evaluation criteria). D2 p.34
• Experience: at least one contract of similar nature of minimum value KSHs 5 million, executed in the last three years, satisfactorily and substantially completed as prime contractor or JV member. D2 p.34

How and where to submit

• Tenders must be submitted electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). All tenders must be submitted through the IFMIS platform. D1 p.7
• Submission: electronic through IFMIS Supplier Portal, two copies of the tender required in addition to the original (ITT 20.1), with all forms signed and sequentially serialized pages. D2 p.28

Lots and categories

• Single lot tender (no lots indicated for this tender number). Not stated D2 p.32

What the addenda changed

• No addenda were provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Bills of Quantities, specifications and drawings (Sections V-VII) defining the actual road works and quantities
• Contract value / Engineer's Estimate figure
• Tender security amount and form (if any) and the Tender Securing Declaration details
• Full Section III evaluation criteria and tender-specific pages for the Kasina access road
• Any addenda after the notice (none provided)
• Full Form of Tender details, performance security percentage details (TDS states 5% of tender sum; confirm)
• Whether the tender is reserved to women and the AGPO group wording in the TDS ITT33.4

Terms explained

IFMIS

Integrated Financial Management Information System; the government e-procurement supplier portal used to submit tenders.

TDS

Tender Data Sheet: tender-specific values that override the general Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities: a set-aside for youth, women and persons with disability registered businesses.

Tender security

Money or guarantee a bidder lodges with the tender to show commitment; may be a cash deposit, bank guarantee or insurance guarantee.

Responsive

A tender that meets all mandatory requirements and conditions; non-responsive tenders are rejected.

JV

Joint venture: two or more firms bidding together, jointly and severally liable.

CR12

Registrar of Companies certificate listing a company's shareholders and directors.

NCA

National Construction Authority, which registers contractors for construction works.

Pre-tender site visit

Visit to the site arranged by the procuring entity before tender submission to examine the works.