NG-CDF/NVS/AGPO/07/2026-2027: Construction to completion of 3 sets of 4-door staff toilet with 3 for PWD, Administration Police Camp Naivasha

What is being bought

Proposed construction to completion of 3 sets of 4-door staff toilets, with 3 facilities for persons with disabilities (PWD), at the Administration Police Camp, Naivasha. Tender reserved to AGPO (as stated in the notice and portal record). Tender No. NG-CDF/NVS/AGPO/07/2026-2027.

Key facts

Closing

Wed 4 Nov 2026, 10:00 am
Closing 2026-11-04 at 10:00 (Wednesday 04/11/2026, 10:00 AM), per the tender notice, invitation and portal record. No addenda changed it in the material reviewed. D2 p.2

Bid / tender security

Not stated in the documents we reviewed Not stated D2 p.2

Tender fee

Tender documents are said to be downloadable free of charge from the PPIP portal; the notice does not state a fee. D2 p.2

Site visit

Mandatory
Mandatory pre-tender site visit; failure to attend leads to automatic disqualification. Date is blank in the form (...2025) and not confirmed. Conflicting D2 p.156

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.8

Reserved for

Reserved for AGPO (Access to Government Procurement Opportunities) groups; the portal and notice both state AGPO. Ownership or PWD AGPO certificate is required. D1 p.1

Contract value

Not stated in the documents we reviewed Not stated D2 p.25

Tender opening

Tenders opened publicly immediately after the deadline, in the presence of tenderers' representatives who attend, at NG-CDF Naivasha Offices (Inside Deputy County Commissioner Naivasha Office, Ground floor). D2 p.2

Tender validity

Tender prices remain valid for 150 days from tender opening (notice) but the invitation to tender says 210 days from opening. Conflicting D1 p.2

Who can apply

• Tender is reserved to AGPO-registered businesses; the notice says eligibility is AGPO. The tender documents state only businesses in the specified group may tender if reserved. D1 p.1
• Bidders must hold valid NCA registration category 8 and above for building works, with a current annual practicing license. D1 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of business incorporation or registration (certificate of incorporation/registration). D1 p.1
• Current tax clearance or tax exemption certificate issued by Kenya Revenue Authority (valid tax compliance certificate). D1 p.1
• Company list of directors, beneficial owners, proprietor or partners, CR12 not more than one year old; directors of limited companies and sole proprietor attach ID copies; a sole proprietor may not attach a CR12. D1 p.1
• Valid AGPO certificate (PWD). D1 p.1
• Fully filled, signed and stamped Form of Tender showing the tenderer's complete name and business address; Confidential Business Questionnaire, Certificate of Independent Tender Determination and Self Declaration completed, signed and stamped and attached to the Form of Tender. D1 p.1
• Valid NCA registration certificate, category 8 and above, with current annual practicing license. D1 p.1
• Valid copy of Trading License / Business Permit. D1 p.1
• Signed and stamped statement that the firm is not debarred from public procurement, commissioned by a Commissioner for Oaths. D1 p.1
• Declaration that the firm has not been convicted of corrupt or fraudulent practices and will not engage in them. D1 p.1
• Tender Security or Tender-Securing Declaration, as specified in the TDS and ITT 19.1; the amount is not stated in the reviewed pages. D2 p.2

Required only in some situations

• Joint venture documents: only if bidding as a joint venture, a JV agreement or letter of intent signed by all members. Standard rule D2 p.9

Experience, licences and financial capacity

Technical

• Attach evidence of NCA registration category 8 and above with practicing license (building works). D2 p.26
• Tender document must be serialized 1,2,3 from cover page to last page including attachments, tape bound, in the order provided. D1 p.1
• Scored technical evaluation (pass mark 70 of 100): bid forms 2, key personnel 20 (director with relevant engineering qualification, degree/diploma/certificate holders, at least 2 artisans), similar contracts completed in last 3 years 18, on-going projects in Naivasha 30, equipment and transport 10 (pick-up or lorry; concrete mixer and vibrator), audited financial reports 5, financial resources 5, litigation history 10. Tenderers below 70 are disqualified. D2 p.26
• Project of similar nature: scores depend on a completed similar project; zero points if no completed project of similar nature. Details of the similar-project threshold are not stated in the reviewed pages. D2 p.27
• On-going projects in Naivasha Constituency: scoring is 30 points if none of similar nature, complexity and magnitude are in progress; 10 points if there is any. D2 p.27

Financial

• Average annual turnover scoring: audited reports 2024, 2023 and 2022; turnover at or above project cost scores 5, 50-100% of cost scores 3, below 50% scores -2. Project cost is not stated in the reviewed pages. D2 p.27
• Evidence of financial resources (cash, lines of credit, overdraft) to finance projected monthly cash flow for three months scores 5; no indicated sources scores 0. D2 p.28

How and where to submit

• Sealed tender delivered to the NG-CDF Naivasha tender box at the office (Inside Deputy County Commissioner Naivasha Office, Ground floor). Electronic tenders are not clearly permitted: the text reads 'will or will not be permitted'. D1 p.2
• Envelope addressed to: Fund Account Manager, Naivasha NG-CDF, P.O. Box 1918-20117, Naivasha. Single sealed envelope bearing tender name and reference number, with separate sealed ORIGINAL and COPIES envelopes; inner envelopes bear the entity name and address, tenderer name and address, and tender reference. D1 p.2
• Number of copies is not stated in the reviewed pages (ITT 20.1 refers to the TDS). Not stated D2 p.13
• Physical hard copy submission per the portal record; the notice says tender documents should be dropped off at the office tender box. P

Lots and categories

• No lots are used. Multiple contracts are not applicable. Not stated D2 p.29

What the addenda changed

• No addenda [A1] or later were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Tender security amount, form and validity (TDS)
• Number of copies required (TDS)
• Tender validity conflict resolution: 150 vs 210 days
• Contract value / budget estimate
• Project cost used for financial scoring
• Date and time of mandatory site visit
• Definition of 'similar nature' projects and threshold
• Confirmation whether electronic submission is permitted
• Tender Data Sheet pages and remaining Section III, IV, V-IX forms
• Any addenda [A1], [A2]

Terms explained

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disabilities.

TDS

Tender Data Sheet: the tender-specific section giving the values and dates that apply to this tender.

Tender Security

A guarantee (cash, bank guarantee or insurance guarantee) submitted with a bid to protect the procuring entity if the bidder withdraws or fails to sign.

Tender-Securing Declaration

A signed declaration accepted instead of a financial security, which can lead to debarment if the bidder breaches it.

Responsive

A bid that meets all mandatory requirements without material deviation, reservation or omission; non-responsive bids are rejected.

NCA

National Construction Authority: registers contractors by category; category 8 and above is required here.

CR12

Company return showing directors, shareholders and secretary, issued by the Registrar of Companies.

PWD

Persons with disabilities.

Standstill Period

14-day period after award notice during which unsuccessful bidders may request debriefing or complain before contract signing.