Renovation to completion of 4 classrooms at Munengi Primary School, Naivasha (NG-CDF open tender)

What is being bought

Works contract to renovate and complete 4 classrooms at Munengi Primary School, Naivasha, tendered by NAIVASHA NG-CDF with the school's Project Management Committee. Bids are sealed, physical, and submitted at the NG-CDF Naivasha tender box. The contract value is not stated in the pages reviewed.

Key facts

Closing

Wed 4 Nov 2026, 10:00 am
Tenders must be delivered to the tender box at NG-CDF Naivasha Office on or before this date and time; late tenders are rejected. Portal closing date matches. D2 p.21

Bid / tender security

Tender security of KSH 48,000, valid for 150 days (TDS ITT 19.1). Form may be cash, bank guarantee, insurance company guarantee or CBK-licensed financial institution guarantee; a tender-securing declaration may apply where the TDS specifies it. Security must be substantially responsive or the bid is rejected. D2 p.21

Tender fee

No fee is stated for the tender documents. Documents obtained electronically from the PPIP portal are free of charge. No fee for hard copies is stated in the reviewed pages. D2 p.2

Site visit

Optional
TDS ITT 7.1 says no pre-arranged site visit (N/A). A form annex says there will be a mandatory pre-tender site visit, with blanks, and that failure to attend leads to automatic disqualification. Confirm with NG-CDF before the closing date. Conflicting D2 p.154

Pre-bid meeting

Optional
No pre-tender meeting is scheduled (TDS says date, time and place are N/A). D2 p.21

Reserved for

Open tender: not reserved to youth, women, persons with disabilities or AGPO. Open to all interested tenderers. D2 p.21

Contract value

Not stated in the documents we reviewed Not stated D2 p.2

Tender opening

Tenders are opened publicly in the presence of tenderers or their representatives at NG-CDF Naivasha Offices, Inside Deputy County Commissioner Naivasha Office Ground. D2 p.21

Tender validity

Tenders must remain valid for 150 days from the date of tender opening (Notice and TDS ITT 18.1). The invitation says 210 days. Confirm with NG-CDF. Conflicting D1 p.2

Who can apply

• Tendering is open to all; the invitation does not reserve the tender to any group. A bidder may be a private firm, state enterprise, individual or joint venture (JV). D2 p.2
• A Tenderer may be a firm that is a private entity, a state-owned enterprise or institution, an individual, or a JV. The TDS sets the maximum number of JV members as N/A. Standard rule D2 p.5

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of business incorporation or registration. D1 p.1
• Current tax compliance (tax clearance) certificate or tax exemption certificate issued by the Kenya Revenue Authority. D1 p.1
• Valid PIN certificate and valid business permit (also listed in the evaluation criteria as responsiveness items). D2 p.24
• CR12 (list of directors, beneficial owners, proprietor or partners) dated not more than one year old. All directors of limited companies and sole proprietors must attach ID copies. A sole proprietor may not attach a CR12. D1 p.1
• Bid bond of KSH 48,000 (tender security, see bid_security section). D1 p.1
• Fully filled, signed and stamped Form of Tender showing the tenderer's complete name and business address, plus the signed and stamped Confidential Business Questionnaire, Certificate of Independent Tender Determination and Self Declaration attached to it. D1 p.1
• Certificate of Independent Tender Determination must be duly filled, signed and stamped by authorized personnel. D2 p.24
• Forms SD1 and SD2 (self-declaration), duly filled, signed and stamped. D2 p.24
• Tenderer Information Form and Tenderers Eligibility Confidential Business Questionnaire, each duly filled, signed and stamped. D2 p.24
• Declaration and commitment to the Code of Ethics, duly filled, signed and stamped by authorized personnel. D2 p.24
• Valid registration with the National Construction Authority (NCA) in category 8 and above for building works, with current annual practicing license. Note the conflict listed below about whether this is needed at bid stage. Conflicting D1 p.1
• Valid copy of trading licence or business permit. D1 p.1
• Signed and stamped statement verifying the tenderer is not debarred from public procurement, commissioned by a Commissioner for Oaths. D1 p.1
• Declaration that the firm has not been convicted of corrupt or fraudulent practices and will not engage in them (also required by PPADA section 62 under ITT 2.1). D1 p.1
• Written power of attorney from a Commissioner for Oaths confirming the authority of the person signing the tender. D2 p.21
• Tape-bound tender in the order and pages provided, with pages serialized 1,2,3 from cover to last page including attachments; pagination starts from the first page. D1 p.1

Experience, licences and financial capacity

Technical

• NCA registration category 8 and above for building works, with current annual practicing license. D1 p.1
• Technical scoring (100 points, pass mark 70): key personnel including a degree/diploma holder in relevant engineering, a Grade III certificate holder, and at least 2 artisans with trade test certificates. Contracts completed in the last 3 years (up to 3 projects) and on-going projects in Naivasha Constituency are also scored. Scores for schedules of equipment (pick-up or lorry; concrete mixer and vibrator) are also scored, with evidence required. D2 p.25

Financial

• Audited financial report for the last 3 years (2025, 2024 and 2023), scored: average annual turnover equal to or greater than project cost scores 5 points; 50% to below 100% scores 3 points; below 50% scores 2 points. Evidence of financial resources is also scored. D2 p.25
• Evidence of financial resources (cash, lines of credit, overdraft etc.) to finance the projected monthly cash flow for three months scores 5 points; equal to projected monthly cash flow scores 3; less scores 1; not indicated scores 0. D2 p.26
• The minimum average annual construction turnover and financial capability amounts in Section III are blank template placeholders ([insert amount]). No amount is stated in the reviewed pages. Not stated D2 p.28

How and where to submit

• Submit as a physical hard copy, sealed, by dropping it in the tender box at NG-CDF Naivasha Office. Electronic tenders are not allowed. D2 p.21
• Address: NG-CDF Naivasha, Inside Deputy County Commissioner Naivasha Office Ground; mailing address P.O. Box 1918-20117 Naivasha. Sealed tender documents on plain envelope addressed to Fund Account Manager, Naivasha NG-CDF. The PO Box number differs between documents (see conflicts). Conflicting D1 p.2
• Originals only: one original copy of the tender is required. D2 p.21
• Tender must be sealed in a plain envelope addressed to the Fund Account Manager. D1 p.2
• Clarification enquiries go to Luka Kimosop, Fund Account Manager, cdfnaivasha@ngcdf.go.ke, tel 0721965454, or in writing to NG-CDF Naivasha, P.O. Box 1918, Naivasha. D2 p.2

Lots and categories

• Single contract; multiple lots/contracts are not applicable. D2 p.26

Not covered in the documents we reviewed

• Estimated contract value and budget for the works.
• Confirmation of whether a pre-tender site visit is mandatory (TDS N/A vs Annex A).
• Any addenda (A1, A2...) issued after the invitation date, and any clarification responses.
• Deadline for written clarification questions (invitation says 30 October 2026 at ITT 7.3 of TDS, not verified in full context).
• Full Bills of Quantities, specifications and drawings (Parts 2, Section V-VII), not reviewed.
• Full Tendering Forms, including Form of Tender, Form CON-2, FIN-3.1 and EXP forms, not reviewed.
• Joint venture rules beyond the summary, and maximum JV members (TDS says N/A).
• Fee for hard copies of tender documents, if any.
• Rules on bidder contact details and any further sub-contractor limits (TDS ITT 34.2 blank percentage).
• Preferred evidence for key personnel and equipment documents (requirements under scoring).

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets values for the standard instructions to tenderers.

ITT

Instructions to Tenderers: the standard rules in the tender document.

Tender security / bid bond

Money or guarantee submitted with the bid to show it is serious; forfeited if the bidder withdraws or refuses the contract.

Tender-securing declaration

A signed declaration, on the tender form, used instead of a bank or insurance guarantee where the TDS allows it.

Responsive / non-responsive

A bid that meets all mandatory requirements is responsive; one that misses any is rejected as non-responsive without further evaluation.

NCA

National Construction Authority; contractors must be registered in a category suited to the work (here category 8 and above for building works).

CR12

Company Registry return listing directors, shareholders or partners, which must be no more than one year old.

JV

Joint venture: several firms bidding together under a joint venture agreement or letter of intent.

AGPO

Access to Government Procurement Opportunities: reservation for youth, women and persons with disabilities. Not applied to this open tender.