RFP for Consultancy Services for Surveying of Kabazi…

What is being bought

Nakuru County Government requests proposals from consultants for cadastral surveying of Kabazi, Kibunja, Kirengero, Solai, Old Kijabe and Moi Ndabi Centres in Nakuru County, including community sensitization, beaconing, survey plans and a beneficiary list. Reference CGN/LPPH&UD/RFP/008/2026-2027.

What could disqualify you

Consultants with pending consultancies in the Department of Lands, Physical Planning, Housing and Urban Development are not eligible to apply. D2 p.27
Missing or non-compliant tender security (Kshs. 30,000) makes the bid fail mandatory stage one; each mandatory requirement must be met to qualify for technical evaluation. Standard rule D2 p.27
Proposals that do not respond to important aspects of the RFP or fail the minimum technical score of 80% are rejected; a late proposal is rejected and returned unopened. D2 p.25
Late tenders will be rejected. D2 p.5
Submitting more than one proposal, either individually or as part of a joint venture, results in all such proposals being disqualified. Standard rule D2 p.11
Proposal is disqualified if the Key Expert named was not available at submission or was included without confirmation. Standard rule D2 p.12
Public officers of the Procuring Entity, their spouses, children, parents, siblings and firms in which they have substantial interest are not eligible to tender. Standard rule D2 p.10
Kshs. 30,000 tender security is mandatory; a bid without it fails MR 9. D2 p.27

Key facts

Closing: Fri 6 Nov 2026, 10:00 am
Closing date and time: 6 November 2026 at 10:00 AM East African Time. No addenda reviewed. D2 p.25
Bid / tender security: Tender security of Kshs. 30,000 in the form of a bank guarantee, a guarantee by an insurance company registered and licensed by the Insurance Regulatory Authority, or a guarantee by a financial institution licensed by the Central Bank of Kenya. Valid for 180 days from the tender opening date. D2 p.5
Tender fee: Tender documents may be obtained free of charge from the county website, www.nakuru.go.ke, or the Public Procurement Information Portal. D2 p.5
Site visit: Not stated in the documents we reviewed Not stated D2
Pre-bid meeting: Not stated in the documents we reviewed Not stated D2
Reserved for: No reservation applies: the portal lists no reserved groups and margin of preference is not allowed; the tender is open to all bidders. D2 p.10
Contract value: Not stated in the documents we reviewed Not stated D2 p.55
Tender opening: Technical proposals open at Nakuru County Headquarters Boardroom on 6 November 2026 at 10:00 AM East African Time; online opening not offered. D2 p.25
Tender validity: Proposals must remain valid for 210 days after the proposal submission deadline. D2 p.24

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

For a joint venture: a JV must obtain Competition Authority exemption as a condition of contract award and signature (not required for submission). D2 p.10

Experience, licences and financial capacity

Technical

Past cadastral survey projects: general experience of 7 years and at least 3 past projects (score up to 20). D2 p.28
Lead person must be a licensed surveyor and full member of ISK, with 10 years' experience; other staff include land surveyors, GIS experts and cartographers; land surveyors must hold at least a bachelor's degree in land survey, geomatics, geospatial engineering or related field. D2 p.28
Implementation methodology and time of service (period of consultancy, benefits to county staff such as training) are scored criteria. D2 p.28
Scope includes beacons, cadastral surveys, authenticated survey plans, beneficiary list compilation, community sensitization and an inception report; deliverables due at 2 weeks, 1, 3, 5 and 6 months after contract commencement. D2 p.54
Contract duration: 12 months after commencement; commencement 14 days after contract signing. D2 p.74
Technical 80% (weight 0.80) and financial 20% (weight 0.20); lowest financial proposal scores 100; firms achieving 80% combined are invited for negotiations. D2 p.28

Financial

Bidder must provide audited accounts for the last 3 years and a bank guarantee for at least one year. D2 p.28

How and where to submit

Complete serialized tender documents must be submitted in both soft and hard copies. Softcopies through the supplier portal (IFMIS); hard copies in plain sealed envelopes marked with tender number and description, deposited in the tender box at Nakuru County Headquarters, Moi Road, Ground Floor Entrance, or sent by post to The County Secretary, P.O Box 2870-20100, Nakuru. D2 p.5
Technical Proposal: one original and one copy. Financial Proposal: one original and one copy. D2 p.25
Technical and financial proposals must be in separate sealed envelopes labelled with the RFP number; the technical envelope and the financial envelope are each sealed inside a single outer envelope. D2 p.27

Lots and categories

No lots stated; single assignment for six centres. Not stated P

What the addenda changed

No addenda reviewed. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Project title and locations spelling: Portal and invitation use Kabazi, Kibunja, Kirengero, Olkijabe; the bidding document cover uses Kibuja, Kirengo, OLKIJABE. Spelling variants only; treat as same tender. (P; D1; D2)

Not covered in the documents we reviewed

Contract value / budget for the assignment
Tender Data Sheet addenda or clarifications issued after 27 October 2026
Form SD1 and SD2 templates
Requirements for site visit and pre-bid meeting, if any
Confirmation of the validity date of tender security relative to the 210-day proposal validity
Full Appendix A reporting requirements and Appendix B key expert details
Pages 2-4, 7-8, 13, 17-23, 26, 29-51, 53, 57-67, 71-73, 75-89 and 91-117 of the bidding document were not reviewed

Terms explained

TDS: Tender Data Sheet: the section of tender-specific values that overrides the general instructions.
Tender security: Money or guarantee lodged with the bid to show seriousness; forfeited if the bidder withdraws or fails to sign.
AGPO: Access to Government Procurement Opportunities for youth, women and persons with disabilities; not reserved here.
Responsive: A proposal that meets all mandatory requirements of the RFP without material deviation.
MR: Mandatory Requirement; pass/fail check at stage one.
CR12: Kenyan company return listing directors and shareholders.
ISK: Institution of Surveyors of Kenya.
Cadastral survey: Survey defining land parcel boundaries for registration of titles.
IFMIS: Integrated Financial Management Information System, used for electronic supplier portal submission.
Power of attorney: Written authority allowing a named person to sign and bind the firm to the tender.

RFP for Consultancy Services for Surveying of Kabazi, Kibunja, Kirengero, Solai, Old Kijabe and Moi Ndabi Centres - Nakuru County