Consultancy services for departmental statutory compli…

What is being bought

Laikipia County Government requests consultancy services to design and deliver a capacity-building training programme on statutory compliance (Constitution, PFM Act, PPADA) for departmental accounting, procurement and legal officers, under the KDSP II framework. Selection is by Least Cost Selection; the submission and opening are via IFMIS with hardcopies also required. Quantities and location of training are not stated in the reviewed pages beyond the Rumuruti county headquarters.

What could disqualify you

Late proposals are declared late and rejected, and returned unopened. Standard rule D1 p.15
Technical Proposal containing material financial information is non-responsive. Standard rule D1 p.13
Proposing alternative Key Experts or more than one CV per Key Expert position makes the proposal non-responsive. Standard rule D1 p.14
Submitting or participating in more than one proposal disqualifies all such proposals; members of a joint venture may not also submit an individual proposal. Standard rule D1 p.11
Mandatory preliminary requirements that must be passed (Yes/No) include: certificate of incorporation/registration, valid tax compliance certificate, CR12, practising licences, serialized bid document, signed and stamped forms (technical submission, independent proposal determination, SD1 and SD2, code of ethics, tender securing declaration). Failing any makes the tender non-responsive. D1 p.24
Public officers of the procuring entity, their spouses, children, parents, siblings and firms in which they have a substantial interest are not eligible to tender or be awarded a contract. Standard rule D1 p.9
Debarred firms are ineligible during the debarment period; the list is at www.ppra.go.ke. Standard rule D1 p.10
Corrupt, coercive, obstructive, collusive or fraudulent practice leads to automatic disqualification. Standard rule D1 p.9

Key facts

Closing: Mon 9 Nov 2026, 11:00 am
Proposals must be submitted through IFMIS and in hardcopy on or before 9 November 2026 at 1100 hours. The portal closing date matches the tender document; no addendum is in the material. Unverified D1 p.3
Bid / tender security: Not stated in the documents we reviewed Not stated D1 p.24
Tender fee: Tender documents may be obtained electronically free of charge. D1 p.3
Site visit: Not stated in the documents we reviewed Not stated D1 p.20
Pre-bid meeting: Optional
No pre-proposal conference will be held. D1 p.20
Reserved for: Not stated in the documents we reviewed Not stated P
Contract value: Not stated in the documents we reviewed Not stated D1 p.20
Tender opening: Tenders will be opened publicly via the IFMIS system immediately after the deadline, in the Board Room 1 at Laikipia County Headquarters, Rumuruti, with the opening date and time stated in the Data Sheet. D1 p.23
Tender validity: Proposals must remain valid for 180 days after the proposal submission deadline. D1 p.21

Who can apply

Open to all qualified and interested tenderers; consultants and JV members from all countries and categories may offer services unless the Data Sheet specifies otherwise. Tenderers may bid for one or more items. D1 p.3

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Specific experience of the firm: at least 5 years in Finance or similar field (10 marks); proof of at least 2 assignments with LSO/contracts/award letters (10 marks each); NITA certificate (5 marks). Total section 35 points. D1 p.24
Lead consultant: bachelor's degree in Commerce or Finance (10 marks); at least 15 years practice experience (5 marks); active ICPAK member in good standing and recognised ICPAK trainer (5 marks). D1 p.25
Associate expert 1: bachelor's degree in Commerce or Finance; active ICPAK member; active Institute of Internal Auditors member; at least 10 years experience in Finance and Accounting with evidence. D1 p.25
Associate expert 2: bachelor's degree in Law; active Law Society of Kenya member; at least 5 years post-admission experience with evidence. D1 p.25
Work plan and methodology (25 points): quality and clarity of approach (10), methodology (10), work plan incorporating all ToR activities (5). Key staff qualifications (40 points). The minimum technical score to pass is 70 out of 100. D1 p.26

Financial

Least Cost Selection: the lowest responsive bidder who meets the technical minimum is recommended for award. Prices must include all local indirect taxes as separate items; all prices in Kenya Shilling. D1 p.26
The Financial Proposal must be itemised and priced; a proposal that merely refers to legal instruments for minimum remuneration fees is non-responsive. Standard rule D1 p.13
Currency: Kenya Shilling. Taxes: the County has not obtained a tax exemption for the consultant; Kenya Revenue Authority tax obligations apply. D1 p.22

How and where to submit

Submit both hardcopies and electronically via IFMIS. Technical Proposal: one original. Financial Proposal: one original and one copy. Hardcopy address: Head of Supply Chain, Laikipia County Headquarters, P.O Box 131-20321, Rumuruti. D1 p.23
Proposals must be in a single sealed envelope bearing the assignment name and reference number, addressed to the Procuring Entity with a 'DO NOT OPEN BEFORE' warning; inside, separate sealed envelopes marked ORIGINAL and COPIES for the Technical Proposal and ORIGINAL for the Financial Proposal, each bearing the procuring entity and firm names and assignment reference. Standard rule D1 p.15

Lots and categories

No lots are indicated; the tender is a single assignment. Not stated D1 p.3

What the addenda changed

No addenda were included in the material reviewed. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Submission method: The portal lists electronic submission only, while the tender requires both hardcopies and electronic submission via IFMIS, and a physical address for hardcopies. (P; D1 p.3 and p.23)
Clarification deadline: Clause 13.1 says clarifications may be requested within the period in the Data Sheet; Data Sheet 11.1 says no later than seven days before the deadline; the invitation asks for notice of intent by 2 November 2026. These are different dates to be confirmed with the procuring entity. (D1 p.4 and p.21)
Opening location: Clause 18.2 says the opening is via IFMIS, while Data Sheet 18.2 gives a physical opening at Laikipia County Headquarters Board Room 1. (D1 p.4 and p.23)

Not covered in the documents we reviewed

Bid security amount and form, if any, beyond the Tender Securing Declaration
Contract value or budget for the assignment
Current addenda, if any, and whether the closing date changed
Full Data Sheet entries for ITC 3.14, 9 and 12 (remaining pages)
Terms of reference deliverables and reporting schedule (Appendix A) and payment schedule amounts
Number of training sessions, location and duration of the assignment
Contents of the Competition Authority exemption process for JVs in full
Pages 1-2, 5-8, 27-29, 31, 33-38, 40-43 and remaining standard forms not provided

Terms explained

IFMIS: Integrated Financial Management Information System, the government e-procurement system used to submit and open tenders here.
LCS (Least Cost Selection): Selection method where the lowest-priced technically qualified proposal is chosen.
Responsive: Meets all mandatory requirements; non-responsive proposals are rejected.
TDS (Tender Data Sheet): Section 2 of the document with tender-specific values that override the general instructions.
Key Experts: Named professional staff whose qualifications are scored and who must be available.
Joint Venture (JV): Two or more firms bidding together; must seek Competition Authority exemption before contract signature.
Tender Securing Declaration: A signed form in which the bidder declares it will honour its tender if awarded, required as a mandatory item.
CR12: Certificate of confirmation of directors and shareholding issued by the registrar of companies.
Standstill Period: Waiting time after award notice before the contract is signed, stated as 14 days.
Negotiation Number: Internal procuring entity reference number, 2657120.

Consultancy services for departmental statutory compliance training - Laikipia County Government, CGL/KDSP/B14/10/2026-2027