Consultancy to develop the Laikipia County Internal Au…

What is being bought

Laikipia County Government invites consultancy firms to provide services to develop the Laikipia County Internal Audit System (Negotiation No. 2657115, Tender No. CGL/KDSP/B40/07/2026-2027). The firm is selected by Least Cost Selection and the contract is priced in Kenya Shillings. The work location is not stated in the reviewed pages.

What could disqualify you

Public officers of the Procuring Entity, their spouses, children, parents, brothers or sisters, their business associates, and firms in which they have a substantial or controlling interest are not eligible to tender or be awarded a contract. Standard rule D2 p.9
Government officials, civil servants and employees of public institutions shall not be hired for consulting contracts. Standard rule D2 p.10
A firm proven to be involved in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified and will not be awarded a contract. Standard rule D2 p.9
Late tenders will be rejected. D2 p.4
Tenders that do not pass the preliminary mandatory requirements are non-responsive and will not be considered further. D2 p.23
A technical proposal scoring below the minimum technical score of 70 points does not pass. D2 p.24
A Key Expert may not appear in more than one proposal. D2 p.20
A consultant, including any joint venture member, that submits or participates in more than one proposal has all such proposals disqualified and rejected. Standard rule D2 p.11

Key facts

Closing: Mon 9 Nov 2026, 11:00 am
Proposals close on 2026-11-09 at 11:00 (1100 hours), via IFMIS. No later addendum was supplied. D2 p.21
Bid / tender security: Not stated in the documents we reviewed Not stated D2 p.23
Tender fee: Tender documents are obtained electronically free of charge. D2 p.3
Site visit: Not stated in the documents we reviewed Not stated P
Pre-bid meeting: Optional
No pre-proposal conference will be held. D2 p.19
Reserved for: Not stated in the documents we reviewed Not stated D2 p.20
Contract value: Not stated in the documents we reviewed Not stated D2 p.3
Tender opening: Technical and financial proposals are opened in public via IFMIS at Laikipia County Headquarters, Ground Floor, Board Room 1, Rumuruti, immediately after the deadline. Tenderers' representatives may attend. D2 p.22
Tender validity: Proposals must remain valid for 180 days after the proposal submission deadline. D2 p.20

Who can apply

Consultants from all countries and categories may offer services unless the Data Sheet says otherwise. The Data Sheet does not restrict this. Standard rule D2 p.9
Joint ventures are allowed. The maximum number of joint venture members is left blank in the Data Sheet, so the limit is not stated. Not stated D2 p.19
A joint venture must seek exemption from the Competition Authority of Kenya. This is not needed to submit, but it is a condition of contract award and signature. Standard rule D2 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Mandatory support documents listed in TECH-7 include an AGPO certificate. The material does not say when this applies, so ask the entity whether it is needed. Unverified D2 p.37

Experience, licences and financial capacity

Technical

Specific experience of the firm (30 points): the firm must have at least 5 years of experience in software development and maintenance (10 marks). It must provide proof of at least 2 assignments or instructions issued to the firm, attaching LSO, contracts or award letters (10 marks each). D2 p.23
Work plan and methodology (30 points): quality and clarity of the approach (10 marks), methodology (10 marks), work plan covering all Terms of Reference activities (5 marks), and organisation and staffing (5 marks). D2 p.23
Key staff (40 points). Team leader: at least a Bachelor's degree in computer science, information technology or a related field (10 marks), and at least 10 years of experience in software development and maintenance with evidence attached (10 marks). Associate expert (15 marks): Bachelor's degree in a related field and at least 5 years of experience in software development or maintenance with evidence attached. D2 p.24

Financial

Selection uses the Least Cost Selection method. Technical proposals are scored first, and the lowest responsive bidder who passes the technical minimum is recommended for award. D2 p.19
Prices must be stated in Kenya Shillings. D2 p.20
Prices quoted must include all levies and taxes, including the Capacity Building Levy under Legal Notice No. 206. D2 p.4
The lowest responsive bidder will be recommended for award. D2 p.24

How and where to submit

Technical proposal: one (1) original. D2 p.21
Financial proposal: one (1) original and one (1) copy. D2 p.21
Submission method: the tender notice and data sheet say bids must be submitted through IFMIS electronically and that all tenderers must also submit hardcopies. The portal record lists electronic submission only. Confirm with the entity. Conflicting D2 p.19
Physical proposal submission address: Head of Supply Chain, County Government of Laikipia, Laikipia County Headquarters, P.O. Box 131-20321, Rumuruti. D2 p.21
Proposals must be in a single sealed envelope, package or container bearing the name and reference number of the assignment and the warning DO NOT OPEN BEFORE the opening date. Inside, the technical proposal (marked ORIGINAL plus COPIES) and the financial proposal go in separate sealed envelopes. Standard rule D2 p.14
Financial proposal is submitted in a separate envelope together with the technical proposal, and electronically. D2 p.19
Proposals must be signed by an authorised representative, and all pages must be initialled. A joint venture must be signed by all members or by a representative holding a written power of attorney. Standard rule D2 p.14
Proposals must be written in English. Standard rule D2 p.11
Clarification requests must be made no later than seven (7) days before the submission deadline, to josphine.njoki@laikipia.go.ke. D2 p.20
Tenderers are asked to notify the entity in writing or by email that they received the tender and whether they will bid alone or with an associate firm. The notice gives a date of 2 November 2026. Unverified D1 p.4

Lots and categories

No lots are stated in the reviewed material. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Submission method: The portal record lists electronic submission only. The tender notice and data sheet require BOTH hardcopies and electronic submission via IFMIS. The ITC 17.1 says submission can be by mail or hand. Ask the entity which is required. (P (portal record); D2 p.4 and D2 p.19 (Tender Data Sheet 1.1))
AGPO certificate: TECH-7 lists an AGPO certificate among mandatory support documents, but no reservation for AGPO is stated and the Data Sheet says registration is Not Applicable. Ask the entity whether an AGPO certificate is needed. (D2 p.37 (TECH-7); D2 p.20 (Data Sheet 7.1); D2 p.9 (ITC 6.7))

Not covered in the documents we reviewed

Addenda (A1, A2 onwards) were not provided, so no later changes or closing date updates can be confirmed.
Bid security amount, form and validity are not stated; only the Tender Securing Declaration form is referenced.
Contract value or budget amount is not stated.
Maximum number of joint venture members is blank in Data Sheet 5.1.
Site visit requirement is not stated in the pages reviewed.
Terms of Reference (Section 5) and Section 6 contract forms were not provided.
Financial forms FIN-1 to FIN-4 and TECH-1 to TECH-6 were only partly reviewed; estimated key expert time is blank in TDS 12.1.
Tender Data Sheet items on margin of preference and reservations were not provided in full beyond items shown.
Pages D2 p.10, p.12 to p.13 and other pages were not provided in full, so some clauses may be incomplete.
Mandatory evaluation requirement 3 requires CR12 issued within the last 12 months; the issue date of the applicant's document must be checked by the bidder.

Terms explained

TDS (Tender Data Sheet): The section of the tender that sets the specific values for this tender and supplements the general instructions.
IFMIS: Integrated Financial Management Information System, the government system through which tenders are submitted and opened here.
Least Cost Selection (LCS): A consultant selection method where technical quality is scored first and the lowest-priced qualifying proposal is recommended.
Responsive: A proposal that meets all mandatory requirements and the Terms of Reference. A non-responsive proposal is not evaluated further.
Tender securing declaration: A signed form in which the tenderer declares it will accept the consequences of withdrawing or breaching its tender during validity. It replaces a cash or bank bid security here.
AGPO: Access to Government Procurement Opportunities, a reservation scheme for youth, women and persons with disabilities. Here it is listed in TECH-7 but no reservation is stated.
CR12: Certificate of confirmation of directors and shareholding issued by the business registrar, required within the last 12 months.
Key Experts: Individual professionals whose CVs are evaluated and whose names and availability are committed in the proposal.
Joint Venture (JV): A grouping of two or more firms bidding together, where one member leads and all are jointly liable.
Power of attorney: A written authority allowing a named person to sign the proposal for the firm.

Consultancy to develop the Laikipia County Internal Audit System, tender CGL/KDSP/B40/07/2026-2027