Proposed completion of Reverside Dispensary at Milima Sub-Location, Milima Ward, Bungoma County (Ref 2655829-2026/2027)

What is being bought

Completion of Reverside Dispensary at Milima Sub-Location, Milima Ward, Bungoma County, through an open works tender by the Bungoma County Ministry of Health and Sanitation. The notice lists it as Ref 2655829-2026/2027 with a bid security of Kshs 62,080.00. No contract value is stated in the material reviewed.

Key facts

Closing

Thu 5 Nov 2026, 11:00 am
Closing date and time for electronic submission on IFMIS, Thursday 5 November 2026 at 11:00 local time. The portal record gives the same deadline. D2 p.30

Bid / tender security

Tender security of Kenya shillings 62,080/- (sixty two thousand and eighty shillings only), as a bank or insurance guarantee from a commercial bank recognised by the Central Bank of Kenya or an insurance company approved by PPRA. D2 p.30

Tender fee

Tender documents obtained electronically are free of charge. D2 p.6

Site visit

Not stated in the documents we reviewed Not stated D2 p.11

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.13

Reserved for

Notice lists reservation to CITIZEN for this tender. Invitation says open to all eligible bidders. Portal lists no reserved groups. See conflicts. Conflicting D1 p.2

Contract value

Not stated in the documents we reviewed Not stated D2 p.6

Tender opening

Public opening at the Boardroom, First Floor, Masinde Muliro Stadium, Kanduyi, Bungoma, immediately after the deadline. D2 p.30

Tender validity

Tenders remain valid for 120 days from the submission deadline. Bid security must remain valid 30 days beyond the validity period. D2 p.30

Who can apply

• Invitation says tendering is open to all eligible bidders, but the Tender Notice lists this tender with a CITIZEN reservation. See conflicts. Conflicting D2 p.6
• A tenderer that has been debarred from public procurement is ineligible to tender or be awarded a contract. The PPRA debarment list is on www.ppra.go.ke. Standard rule D2 p.10
• Public officers of the Procuring Entity and their spouses, children, parents, brothers or sisters (and their business associates or firms with substantial interest) are not eligible to tender. Standard rule D2 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of company certificate of incorporation or registration. D2 p.33
• Certified copy of CR12 for limited companies, dated within 12 months. D2 p.33
• Certified copies of IDs or passports for directors as per the CR12. D2 p.33
• Valid tax compliance certificate issued by Kenya Revenue Authority. D2 p.33
• Valid single business permit from any County Government. D2 p.33
• National Construction Authority (NCA) registration in the relevant trade, category NCA 8 and above, for building works. D2 p.33
• Certified renewed copy of the annual practising licence with NCA. D2 p.33
• Bid security of Kshs 62,080.00 from a reputable bank or insurance company in Kenya approved by PPRA. D2 p.33
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.33
• Duly filled, signed and stamped Self-Declaration Form SD1 (Non-Debarment) and Self-Declaration Form SD2 (Anti-corruption pledge). D2 p.33
• All pages must be stamped and serialized/paged. D2 p.33

Required only in some situations

• If bidding as a joint venture: a copy of the JV Agreement, or a letter of intent to form one signed by all members, with the proposed JV agreement. Changes in JV membership before contract signature can lead to disqualification. Standard rule D2 p.13

Experience, licences and financial capacity

Technical

• Technical proposal with work methods, equipment, personnel, schedule and completion time, sufficient to show the tender meets the works requirements. Standard rule D2 p.16
• Key personnel are scored: at least 2 degree/diploma holders in a relevant engineering field, scored by years of relevant experience. Scoring is part of the evaluation rather than a pass/fail test. D2 p.33

Financial

• Kenya Shilling pricing: all rates and prices must be quoted entirely in Kenya Shillings. Standard rule D2 p.15
• A 0.03% Public Procurement Capacity Building levy should be added to the tender sum. D2 p.30

How and where to submit

• Tenders must be submitted electronically through the IFMIS platform. Manual submissions are not accepted. D2 p.30
• The full tender document must be submitted via the IFMIS Supplier Portal at www.supplier.treasury.go.ke as per requirements. Unverified D1 p.4
• The invitation also says tenders must be delivered to the procurement tender box at Masinde Muliro Stadium / Governor's office premises. This conflicts with electronic-only submission. Conflicting D2 p.6
• Number of copies of the tender in addition to the original: not filled in the TDS. Not stated D2 p.30

Lots and categories

• Lot 1: Single contract: tenderers are not allowed to tender for multiple lots (marked not applicable). D2 p.6

Not covered in the documents we reviewed

• Contract value or estimate for the works
• Whether a site visit or pre-tender meeting is scheduled (TDS date, time, location)
• Number of tender copies required (ITT 20.1 blank)
• Average annual turnover, financial, and experience qualification thresholds (Section III sub-factors not reviewed)
• Specific technical specifications, bills of quantities and drawings for the works
• Any addenda or clarifications issued after the tender notice
• Performance security amount and form
• Procuring entity contact for clarifications
• Remaining pages of the bidding document (only 28 of 200 pages reviewed)

Terms explained

Tender security (bid security)

A guarantee or deposit submitted with the tender to show the bidder is serious. Here it is Kshs 62,080 from a bank or insurance guarantee.

TDS

Tender Data Sheet, the section that fills in the tender-specific values such as validity period, security amount and deadlines.

AGPO

Access to Government Procurement Opportunities, a set-aside for youth, women and persons with disabilities. Not applied here per the material reviewed.

Responsive

A tender that meets all mandatory conditions of the tender document. Non-responsive tenders are rejected before price evaluation.

NCA

National Construction Authority, which registers contractors for construction works. Category NCA 8 and above is required here.

IFMIS

Integrated Financial Management Information System, the government e-procurement platform where this tender must be submitted.

JV

Joint Venture, where two or more firms bid together and share liability for the contract.

SD1 / SD2

Self-declaration forms: SD1 declares the bidder is not debarred and SD2 is an anti-corruption pledge.