Laikipia County: consultancy to develop ESHS screening…

What is being bought

Laikipia County Government is inviting consultancy firms to develop the Laikipia County ESHS screening, risk assessment, classification and monitoring digital tool. The assignment is procured by Least Cost Selection (LCS) under an open tender. Location and contract value are not stated in the reviewed pages.

What could disqualify you

Firms proven to have engaged in corrupt, coercive, obstructive, collusive or fraudulent practice are automatically disqualified and will not be awarded a contract. D1 p.7
Public officers of the procuring entity, their spouses, children, parents, siblings, their business associates and firms in which they have a substantial or controlling interest are not eligible to tender or be awarded a contract. Government officials and civil servants may not be hired for consulting contracts. D1 p.7
Debarred firms and individuals are ineligible. The debarment list is on the PPRA website. D1 p.7
Government-owned enterprises are eligible only if they show they are legally and financially autonomous, operate under commercial law and are not dependent agencies of the procuring entity. D1 p.8
A consultant that submits or joins more than one proposal (including as a JV member) has all such proposals disqualified and rejected. Standard rule D1 p.8
Late proposals or modifications received after the deadline are rejected and returned unopened. D1 p.4
Proposals that are not sealed and marked as required may be misplaced or opened prematurely and will not be accepted. Standard rule D1 p.12
Technical proposal must not contain financial information (declared non-responsive). Only one CV per Key Expert; alternative Key Experts make the proposal non-responsive. Standard rule D1 p.10
Proposals scoring below the minimum technical score of 70 out of 100 do not proceed to financial opening. D1 p.20

Key facts

Closing: Mon 9 Nov 2026, 11:00 am
Closing deadline for submission is 9 November 2026 at 11:00 (1100hrs) per the portal and the Tender Data Sheet. P
Bid / tender security: Not stated in the documents we reviewed Not stated D1 p.19
Tender fee: Tender documents are obtainable electronically free of charge from the Laikipia and PPIP/tenders portals. D1 p.3
Site visit: Not stated in the documents we reviewed Not stated D1 p.15
Pre-bid meeting: Optional
No pre-proposal conference will be held. D1 p.15
Reserved for: Portal lists no reserved groups, but the mandatory checklist requires an AGPO Certificate. The Data Sheet does not state a specific reservation. Conflicting P
Contract value: Not stated in the documents we reviewed Not stated D1 p.15
Tender opening: Technical proposals are opened in public via IFMIS, with the opening at Laikipia County Headquarters Ground Floor Board Room 1, Rumuruti. Opening time 1100HRS. D1 p.18
Tender validity: Proposals must remain valid for 180 days after the proposal submission deadline. D1 p.16

Who can apply

Open competitive tender open to all qualified and interested tenderers. Tenderers may tender for one or more items. Consultants from all countries and categories may offer services unless the Data Sheet specifies otherwise. D1 p.3
Joint ventures are allowed, but the JV must seek exemption from the Competition Authority of Kenya as a condition of contract award and signature (not a condition of submission). The maximum number of JV members is left blank in the Data Sheet. D1 p.7
Reservations for a specific group (SME, women, youth or persons with disability) may be allowed only if the group is registered and specified in the Data Sheets. The reviewed Data Sheet does not specify any group. Not stated D1 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Firm must have at least 5 years of experience in software development or maintenance (10 marks) and provide proof of at least 2 similar assignments with LSOs, contracts or award letters (10 marks each). Firm experience is scored out of 30. D1 p.19
Team leader must hold a bachelor's degree in computer science or a related field (10 marks) and have at least 5 years of experience with evidence (15 marks). Scored out of 25. D1 p.20
Associate expert must hold a minimum bachelor's degree in computer science, information technology or related field (5 marks) and have at least 3 years of experience with evidence (10 marks). Scored out of 15. D1 p.20
Work plan and methodology scored out of 30 (approach 10, methodology 10, work plan 5, organisation and staffing 5). Overall technical scoring totals 100 points; the minimum to pass is 70. D1 p.19
Each Key Expert: only one CV may be submitted per position and no alternative Key Experts may be proposed. Standard rule D1 p.10

Financial

Financial proposal must be sealed in a separate envelope from the technical proposal, prepared on Section 4 standard forms, and itemised and priced. A proposal that only refers to legal minimum fees is non-responsive. D1 p.15
Financial proposal is stated in Kenya Shillings. No price adjustment applies. The County has not obtained a tax exemption, so the consultant's tax obligations apply (KRA website). D1 p.17
Prices must include all levies and taxes including the Capacity Building Levy under Legal Notice No. 206. D1 p.4
The lowest responsive bidder who meets the technical threshold will be recommended for award. D1 p.20

How and where to submit

Proposals must be submitted through the IFMIS system. All tenderers must submit both hardcopies and electronic copies via IFMIS. Hardcopies are to be delivered to the Head of Supply Chain, Laikipia County Headquarters, P.O Box 46-20321 Rumuruti. Conflicting D1 p.4
Proposal format: single sealed envelope with separate inner envelopes: original technical proposal, copies of technical proposal, and original financial proposal, each bearing the name of procuring entity, firm name and reference number. Technical: one original. Financial: one original and one copy. D1 p.17
Clarification requests must be made in writing to josphine.njoki@laikipia.go.ke no later than seven days before the submission deadline. Interested firms are asked to notify the procuring entity in writing of receipt and whether they will bid alone or associate with others. D1 p.16

Lots and categories

No lots identified in the reviewed material. Not stated D1 p.3

What the addenda changed

Addendum A1 dated 2026-10-27 is titled Tender Notice Advert. Only its title was provided, so no changes to dates or requirements could be identified. Not stated A1

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Submission method: Portal lists electronic submission only, but the tender requires both hardcopies and electronic submission via IFMIS, with physical delivery to the Head of Supply Chain. Confirm with the procuring entity which form is required and where hardcopies go. (P (Submission methods: Electronic submission); D1 p.4 and p.17-18)
Reserved group: Portal lists no reserved groups, but the mandatory checklist and TECH-7 require an AGPO Certificate. Confirm whether the tender is reserved for AGPO-registered firms. (P (Reserved groups: none listed); D1 p.19 and p.32)

Not covered in the documents we reviewed

Addendum A2 onward and the content of Addendum A1 beyond its title
Data Sheet entries not shown: maximum JV members (ITC 5.1 left blank), reserved group specifics, bid security amount and form
Tender-specific contract value or budget and evaluation of price formula
Terms of Reference (Section 5) and Standard Form of Contract (Section 6)
Site visit provisions if any
Pages of D1 not reviewed (about 33 pages including standard forms and BOQ tables)
D2 Tender Notice could not be read

Terms explained

AGPO: Access to Government Procurement Opportunities: a set-aside for registered youth, women and persons with disability businesses.
TDS: Tender Data Sheet: the section with tender-specific values that override the general instructions.
IFMIS: Integrated Financial Management Information System: the government e-procurement platform through which tenders are submitted and opened.
Least Cost Selection (LCS): A method where the technical proposal must pass a minimum score, and the lowest priced responsive firm is recommended.
Responsive: A proposal that meets all mandatory requirements and the terms of the tender without material deviation.
Joint Venture (JV): Two or more firms bidding together; the JV must seek exemption from the Competition Authority of Kenya before contract signature.
Key Experts: Named professional staff whose CVs are evaluated; they must be available and cannot be replaced without approval.
Tender Securing Declaration: A signed declaration that the bidder will honour its bid, required as a mandatory form in place of cash or bank security in this tender.
CR12: Company registry certificate listing directors and shareholders, issued within the last 12 months.
PPRA: Public Procurement Regulatory Authority, which maintains the debarment list.

Laikipia County: consultancy to develop ESHS screening, risk assessment, classification and monitoring digital tool (CGL/KDSP/B84/05/2026-2027)