Supply and delivery of fire fighting vehicle - Nyeri County Government (CGN/TEND/GYSS&S/02/2026-2027)

What is being bought

Supply and delivery of a fire fighting vehicle for Nyeri County Government under an open national tender. Quantity and delivery location are not stated in the reviewed pages.

Key facts

Closing

Tue 10 Nov 2026, 11:00 am
Tenders must be delivered on or before 10 November 2026 at 11:00am. Late tenders will be rejected. No addenda were provided that change this. D1 p.5

Bid / tender security

Tender security or bid bond of Kenya Shillings One million (Kshs. 1,000,000.00) valid for 150 days from the date of tender opening, from a bank licensed by the Central Bank of Kenya or an insurance company licensed by the Insurance Regulatory Authority. Tender-Securing Declaration form is also referenced in the standard template; the TDS choice was not stated. D1 p.38

Tender fee

Not stated in the documents we reviewed Not stated D1 p.5

Site visit

Not stated in the documents we reviewed Not stated D1 p.5

Pre-bid meeting

Not stated in the documents we reviewed Not stated D1 p.10

Reserved for

No reservation to youth, women, persons with disabilities or AGPO groups is stated; the invitation says tendering is open to all qualified and interested tenderers. The portal lists no reserved groups. D1 p.5

Contract value

Not stated in the documents we reviewed Not stated D1 p.5

Tender opening

Tenders are opened immediately after the deadline in public, in the presence of tenderers' representatives who choose to attend, at the address given. D1 p.5

Tender validity

Not stated in the documents we reviewed Not stated D1 p.8

Who can apply

• Open to private entities, individuals, state-owned enterprises meeting conditions, or joint ventures. Public employees and their close relatives are not eligible. Standard rule D1 p.6
• Joint venture: all members jointly and severally liable; a JV must nominate a representative; a copy of the JV Agreement or a signed letter of intent with the proposed Agreement must be submitted. Standard rule D1 p.10
• A Kenyan tenderer must provide a current tax clearance or exemption certificate from KRA. Standard rule D1 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of incorporation or business name registration certificate. D1 p.38
• CR12 certificate of confirmation of directors and shareholding issued within the last 12 months to tender opening date (limited companies), or copy of ID for sole proprietors. D1 p.38
• Valid KRA Tax Compliance certificate or Exemption Certificate. D1 p.38
• Valid copy of Business Permit. D1 p.38
• Valid direct manufacturer's licence / manufacturers authorization, or proof of ownership (e.g. patent, copyright) if the bidder is the manufacturer. D1 p.38
• Compliance with all requirements in Section 5.2 of the Specifications, with manufacturers' brochures and catalogues to verify compliance. The specifications text itself was not in the reviewed pages. D1 p.38
• Bid security (see bid_security item). D1 p.38
• Duly filled, signed and stamped Form of Tender. D1 p.38
• Duly filled, signed and stamped Confidential Business Questionnaire. D1 p.38
• Duly filled, signed and stamped Self-Declaration Form SD1 (non-debarment). D1 p.38
• Duly filled, signed and stamped Self-Declaration Form SD2 (anti-corruption pledge). D1 p.38
• Duly filled, signed and stamped Declaration and Commitment to The Code of Ethics. D1 p.38

Required only in some situations

• Manufacturer's authorization is required where the Tender Data Sheet requires it; the TDS was not in the reviewed pages. Not stated D1 p.8

Experience, licences and financial capacity

Technical

• Technical evaluation: years in supply of fire fighting vehicles (up to 10 marks); letters of reference from at least 2 public or private entities (3 marks each); audited accounts for 2023, 2024 and 2025; bank statement for last 1 year (4 marks); after-sales garages approved by the Chief Mechanical and Transport Engineer (10 marks); evidence of supplying fire fighting vehicles to at least 5 public/private entities (10 marks per contract, 50 total); maintenance training evidence for at least three Nyeri County staff (5 marks). Bidders need 70% and above to proceed. D1 p.38

Financial

• Turnover scored against contract cost: less than 2 times the contract cost 5 marks; more than 2 but less than 3 times 10 marks; more than 3 times 15 marks. Audited accounts for 2023-2025 required. Contract cost not stated. D1 p.39

How and where to submit

• Physical delivery by hand or courier to the Tender Box at Nyeri County Government Offices, or send to the County Secretary, Nyeri County Government, P.O. Box 1112-10100 Nyeri. The portal also lists electronic submission, but the reviewed pages do not state the electronic procedure. D1 p.5
• Tender must be in a single sealed envelope/package/container bearing the tender name and reference number, with a warning not to open before opening time. Inside: an envelope marked ORIGINAL (all documents) and an envelope marked COPIES (all required copies). Inner envelopes show the procuring entity name and address, tenderer name and address, and tender reference number. Standard rule D1 p.15
• Tenderers must serialize all pages of the tender chronologically (1, 2, 3...). D1 p.5
• The tender must be in English; supporting documents in another language need an accurate English translation that governs. Standard rule D1 p.10

What the addenda changed

• No addenda [A1] were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Tender Data Sheet (Section II) values: tender validity period, pre-tender meeting, bid security form choice, number of copies, electronic submission procedure
• Section V Schedule of Requirements and Section 5.2 technical specifications (quantities, delivery location and dates)
• Contract value or budget and the amount used to score turnover
• Addenda (A1, A2...) if any, and any changed closing date
• Evaluation scoring and any contract signing or performance security requirements
• Pages on the tender opening place and opening time

Terms explained

Tender Data Sheet (TDS)

The section with tender-specific values (deadlines, security amount, validity) that overrides the general instructions.

Tender security

A guarantee (bank, insurer or other listed institution) or declaration that the bidder will honour its bid; forfeited if the bidder withdraws or refuses to sign.

Responsive / non-responsive

A tender is responsive if it meets all mandatory terms; a non-responsive tender is rejected without further evaluation.

AGPO

Affirmative action groups (youth, women, persons with disabilities) that may be given reserved tenders; none is reserved here.

Joint venture (JV)

Several firms bidding together as one tender, with joint and several liability.

CR12

Company registry certificate listing directors and shareholders, required for limited companies.

Manufacturer's authorization

Written proof from the manufacturer that the bidder may supply its goods.

Standstill period

A 14-day period after award notice during which unsuccessful bidders may file complaints before the contract is signed.

Lowest Evaluated Tender

The winning tender: meets qualification criteria, is substantially responsive, and has the lowest evaluated price.