Supply, installation, testing and commissioning of 3No 13m LED highmast floodlights and streetlight maintenance, Lanet Umoja Ward, Bahati Sub County

What is being bought

Supply, installation, testing and commissioning of 3 units of 13m LED highmast floodlights and maintenance of streetlights in Lanet Umoja Ward (Nyonjoro Sublocation and Ndege Ndimu Sublocation), Bahati Sub County, Nakuru County. The tender is a works contract run by County Government of Nakuru, Department of Infrastructure.

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Submission closes on Tuesday 3 November 2026 at 10:00am East Africa time; no addenda changed this. D2 p.26

Bid / tender security

Tender security of Kshs 30,000 as a bank guarantee, or guarantee from an insurance company licensed by IRA (or a financial institution licensed by CBK per MR12), valid for 180 days from tender opening. Note the TDS text says 'Thirty hundred thousand (Kshs.30,000)'. D2 p.26

Tender fee

Tender documents are free of charge to download; no tender fee is stated. D2 p.6

Site visit

Optional
Site visit is optional (encouraged, at tenderer's own cost); no pre-tender site visit scheduled. D2 p.12

Pre-bid meeting

Optional
No pre-tender meeting or pre-arranged site visit. D2 p.26

Reserved for

Open to all bidders; no reservation to youth, women, PWD or AGPO groups. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Public opening at County Government of Nakuru, Moi Road HQ, 1st floor, Board Room, immediately after closing, with bidder representatives who attend signing a register. D2 p.27

Tender validity

Tenders remain valid for 210 days from the date of opening. D2 p.6

Who can apply

• Open to all bidders (eligibility is not restricted to youth, women, PWD or other reserved groups). D2 p.1
• Tenderer must not have a conflict of interest, must not be debarred from public procurement (list at www.ppra.go.ke), and foreign tenderers must source at least 40% of contract inputs from national suppliers. Standard rule D2 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of tender completed, signed and stamped in the format provided. D2 p.30
• Confidential business questionnaire, filled, signed and stamped. D2 p.30
• Current valid business permit. D2 p.30
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.30
• Certificate of incorporation or registration in Kenya from the Registrar of Companies, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.30
• Copy of CR12 for the directors of the company (or National ID for sole proprietorship), valid for the last 12 months, certified by commissioner of oaths or advocate. D2 p.30
• Honest history of any claims, litigation, default notices and financial penalties, in the format provided and certified by a Commissioner of Oaths. D2 p.30
• Registration with the National Construction Authority (NCA) in Category 7 or above as an Electrical Works Contractor, with a valid NCA Practicing License, certified by commissioner of oaths or advocate. D2 p.30
• Valid EPRA Certificate class C2 and above of the company. D2 p.31
• Valid KRA Certificate of Tax Compliance, valid at least on the closing date. D2 p.31
• Written power of attorney authorising the bid signatory, witnessed by a Commissioner of Oaths. The TDS says authorization is from the directors designating an officer, certified by a commissioner of oaths. D2 p.27

Required only in some situations

• Joint venture documents apply only if bidding as a JV; the TDS states JV maximum members is NOT APPLICABLE. Not stated D2 p.26

Experience, licences and financial capacity

Technical

• Preliminary and technical evaluation: bidders must meet the requirements of Part 2 Works Requirements; the detailed technical criteria are in Section VI and VII which were not provided. Not stated D2 p.30
• Technical evaluation: bidders scoring 75% and above proceed to financial evaluation; those below 75% are eliminated. The scoring sheet itself is not in the reviewed pages. D2 p.36
• No subcontracting is permitted: maximum subcontracting is 0% of the total contract amount. D2 p.28
• Tenderers must provide a technical proposal with work methods, equipment, personnel and schedule, and key equipment forms (EQU) for each item. Standard rule D2 p.15

Financial

• Financial evaluation: the tenderer who qualifies technically with the lowest financial quote is recommended for award. Tie goes to highest technical score. Minimum turnover, cash flow and experience figures are blank in the reviewed Section III. D2 p.36
• Prices must be quoted entirely in Kenya shillings, inclusive of all taxes, and are fixed. D2 p.26

How and where to submit

• Electronic submission: soft copy of the complete tender through the supplier portal; hard copies in plain sealed envelopes marked with tender number and description, deposited in the Tender Box at County Government HQ ground floor main entrance (Moi Road, Nakuru) or posted to The County Secretary, P.O Box 2780-20100, Nakuru. D2 p.28
• Hard and soft copies both required. Serialize all pages 1, 2, 3 from cover to last page including attachments. D2 p.6
• Number of copies: one original plus ONE copy, placed in separate sealed envelopes marked ORIGINAL and COPIES, with inner envelopes bearing the Procuring Entity name and address, tenderer name and address, and tender reference number. D2 p.26
• Physical deposits and clarification address: Supply Chain Office, Prison Road, Public Works Building, 2nd floor, Rooms 138-140 (during 0900-1500 hours). Enquiries by email to supplychain@nakuru.go.ke at least 3 days before the deadline. D2 p.25

Lots and categories

• No lots: a single contract. Not stated D2 p.1

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Section V Drawings, Section VI Specifications and Section VII Bills of Quantities were not provided, so technical scope details are missing.
• Section III financial thresholds (cash flow, minimum turnover, similar contract value and number) are blank in the reviewed pages.
• Section IV tender forms (form of tender, confidential questionnaire, power of attorney template) were not reviewed.
• General Conditions and Special Conditions of Contract (payment terms, performance security, defects liability period, time for completion) were not reviewed.
• Contract value / estimated budget not stated in reviewed pages.
• Any addenda after original issue were not provided.
• Exact tender security validity wording needs confirmation given conflicting statements.

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the standard instructions to tenderers.

Tender security

Money guarantee submitted with the bid to protect the buyer if the bidder withdraws or fails to sign.

MR

Mandatory Requirement: a pass/fail item at preliminary evaluation; failure makes the bid non-responsive.

Responsive

A bid that meets all mandatory requirements and terms of the tender document.

AGPO

Access to Government Procurement Opportunities: reservation for youth, women and persons with disability.

NCA

National Construction Authority, the regulator requiring contractor registration.

EPRA

Energy and Petroleum Regulatory Authority; certificate required for electrical works here.

CR12

Company return showing directors and shareholders, issued by the Registrar of Companies.

Commissioner of Oaths

Authorised person who certifies copies of documents and signatures.

Highmast floodlight

Tall lighting pole (13m here) carrying a cluster of LED lights.