CGN/RTPW/ONT/032/2026-2027: Supply, installation, testing and commissioning of 5No 13M LED highmast floodlights, Eburru/Mbaruk, Gilgil Sub County

What is being bought

Supply, installation, testing and commissioning of 5 No. 13 metre LED highmast floodlights in Eburru/Mbaruk, Gilgil Sub County, for Nakuru County Government (Department of Infrastructure). Open to all bidders, as stated in the invitation and tender data sheet.

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Closing for submission: Tuesday 3 November 2026 at 10:00am East Africa time; portal shows the same date, no time given on portal. D2 p.28

Bid / tender security

Tender security KES 20,000 (TDS says both 'Thirty hundred thousand (Kshs.30,000)' and 'twenty thousand'): bank guarantee or insurance guarantee; valid 180 days from tender opening (MR12). Conflicting amounts - see conflicts. Conflicting D2 p.28

Tender fee

Tender documents may be downloaded free of charge. D2 p.6

Site visit

Optional
Site visit encouraged but not compulsory; TDS says Pre-tender site visit NOT APPLICABLE. D2 p.10

Pre-bid meeting

Optional
No pre-tender meeting: TDS states NOT APPLICABLE. D2 p.26

Reserved for

Open to all bidders; not reserved for any group. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated D2 p.32

Tender opening

Tenders opened publicly at County Government of Nakuru HQ, Moi Road, 1st Floor, Board Room, immediately after closing, on the same date and time; bidders may attend. D2 p.28

Tender validity

Tenders valid for 210 days from the date of opening. D2 p.6

Who can apply

• Tendering is open to all qualified and interested tenderers (open competitive method, national), per the invitation and TDS ITT 35.2. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of incorporation/registration in Kenya from the Registrar of Companies, certified by commissioner of oaths/advocate registered in Kenya. D2 p.29
• Honest history of claims, litigation, default notices and financial penalties, certified by a Commissioner of Oaths, in the format provided. D2 p.29
• CR12 for the directors of the company (or National ID for sole proprietorship), valid for the last 12 months, certified by commissioner of oaths/advocate. D2 p.29
• Registration with the National Construction Authority in Category 8 or above as an Electrical Works Contractor, with a valid NCA Practicing License, certified by commissioner of oaths/advocate. D2 p.29
• Valid EPRA Certificate class C2 and above of the company, certified by commissioner of oaths/advocate. D2 p.30
• Valid copy of current Certificate of Tax Compliance from KRA, valid at least on the closing date. D2 p.30
• Form of tender completed, signed and stamped in the format provided. D2 p.30
• Duly filled, signed and stamped confidential business questionnaire. D2 p.30
• Current valid business permit (year 2026). D2 p.30
• Written power of attorney authorizing the signatory to commit the bidder, witnessed by a Commissioner of Oaths. D2 p.30
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.30
• Sequential serialization and pagination of the entire document from page 1 to last page (1,2,3...). D2 p.30

Required only in some situations

• Joint venture: JV agreement by all members, or signed letter of intent with copy of proposed agreement. Alternative JVs not applicable here: TDS says maximum 2 JV members is NOT APPLICABLE. D2 p.14
• Foreign tenderers must source at least 40% of contract inputs from national suppliers and contractors; JV subcontracting to foreign firms limited to 10% of contract price. Standard rule D2 p.11
• Kenyan tenderer must provide valid tax clearance or exemption certificate from KRA. Standard rule D2 p.11

Experience, licences and financial capacity

Technical

• Works must comply with the Procuring Entity's Works Requirements (Part 2); technical proposal with work methods, equipment, personnel and schedule is required. Standard rule D2 p.14
• Alternative tenders are not considered; alternative completion times not permitted; alternative technical solutions not applicable. D2 p.27

Financial

• Tenderer must show access to liquid assets, lines of credit or other financial means sufficient for cash flow; amounts in the evaluation criteria are blank in the material reviewed. Not stated D2 p.32
• Stage 2 technical evaluation: bidders must score 75% and above to proceed to financial evaluation. D2 p.35
• Financial evaluation: the bidder qualifying technically with the lowest financial quote is recommended; ties go to highest technical score. D2 p.35

How and where to submit

• Submit hard copies in plain sealed envelopes marked with tender number and description, deposited in the Tender Box at County Government of Nakuru HQ, Moi Road, Ground Floor entrance, or posted to The County Secretary, P.O Box 2780-20100, Nakuru. Soft copy must also be submitted (supplier portal). Hard copies: ONE original plus ONE copy. D2 p.28
• Tender must be in both soft copy (through IFMIS supplier portal) and hard copies as described in the Invitation Notice. D2 p.30
• Hard copy packaging: separate sealed envelopes marked ORIGINAL and COPIES; inner envelopes bear procuring entity and tenderer name/address and tender reference number. Standard rule D2 p.18
• Tender must be written in English; supporting documents in another language need a notarized English translation. Standard rule D2 p.13
• Prices must be quoted entirely in Kenya shillings, including all taxes; prices are FIXED. D2 p.27

Lots and categories

• No lots: single tender for one contract. Unverified D2 p.6

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Full BOQ, drawings and technical specifications (Sections V-VII) were not provided, so technical requirements for the highmast floodlights are not stated.
• Section III financial thresholds (cash flow, annual turnover, similar contract value and count, years of history) are blank in the material reviewed.
• Addenda (if any) were not provided.
• Tender-specific Form of Tender and General/Special Conditions of Contract were not reviewed.
• Confirmation of the actual tender security amount (KES 20,000 vs 30,000).

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets values for the standard Instructions to Tenderers.

Tender security

Money or guarantee submitted with the bid to protect the procuring entity if the bidder withdraws or fails to sign.

Mandatory Requirement (MR)

Pass/fail checks at preliminary evaluation; failing any makes the bid non-responsive.

Responsive

Bid that meets all the tender's essential requirements and is considered for evaluation.

JV

Joint venture: two or more firms bidding together under one agreement.

NCA

National Construction Authority, which registers contractors; required here at Category 8 or above as Electrical Works Contractor.

EPRA

Energy and Petroleum Regulatory Authority; licence class C2 or above is required under MR5.

AGPO

Affirmative Action procurement scheme for youth, women and persons with disabilities; not applicable here as the tender is open to all.

Commissioner of Oaths

Authorised person who certifies copies and signatures on sworn documents.