Youth-reserved tender: supply, installation and commissioning of 13m LED highmast floodlights, Rongai Sub County

What is being bought

Supply, installation, testing and commissioning of 13m LED highmast floodlights at Ex Margaret-Janet Onyancha Junction, Phase 9 (Paradise 2), Shepherd Estate, Bethsaida Estate and Sobea Centre in Mosop Ward, Rongai Sub-County, Nakuru. The quantity is 4 per the portal and notice but 5 per the tender document (see conflicts). The tender is reserved for youth.

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Closing date and time for submission: 3 November 2026 at 10:00 am East Africa time, on or before. No addenda were provided in the material reviewed. D2 p.1

Bid / tender security

No tender security (bank guarantee) is required. Instead bidders must submit an original, duly filled, signed and stamped Tender-Securing Declaration Form in the format provided. D2 p.29

Tender fee

Not stated in the documents we reviewed Not stated D2 p.6

Site visit

Optional
Site visit is encouraged, not compulsory, at the bidder's own risk and cost. TDS states pre-tender site visit is not applicable. Standard rule D2 p.12

Pre-bid meeting

Optional
No pre-tender conference is held (TDS: not applicable). Questions must be sent in writing no later than 3 days before the deadline. D2 p.28

Reserved for

Tender is reserved for youth. Only businesses in the specified youth group, appropriately registered (AGPO youth certificate required under MR12), may tender. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the closing deadline at County Government HQ, 1st Floor Board Room, Moi Road, Nakuru, in the presence of bidder representatives who choose to attend. D2 p.29

Tender validity

Tenders remain valid for 210 days. Start date conflicts across sources (see conflicts). Conflicting D2 p.29

Who can apply

• Open only to youth-reserved group under the PPADA reservation rule; non-youth firms are not eligible to tender. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: honest history of any claims, litigation, default notices and financial penalties, in the format provided. D2 p.32
• MR2: certified copy of the company Certificate of Incorporation or registration in Kenya from the Registrar of Companies, certified by commissioner of oaths or Kenyan advocate. D2 p.32
• MR3: copy of CR12 for the directors (or National ID for a sole proprietor), valid for the last 12 months, certified by commissioner of oaths or advocate. D2 p.32
• MR4: certified copy of NCA registration in Category 8 or above as an Electrical Works Contractor, with a valid NCA Practicing License, certified by commissioner of oaths or advocate. D2 p.32
• MR5: valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date, certified by commissioner of oaths or advocate. D2 p.33
• MR6: Form of Tender completed, signed and stamped in the format provided. D2 p.33
• MR7: Tender-Securing Declaration Form duly filled, signed and stamped, in the format provided. D2 p.33
• MR8: confidential business questionnaire, duly filled, signed and stamped. D2 p.33
• MR9: current valid business permit for year 2026, certified by commissioner of oaths or advocate. D2 p.33
• MR11: Bill of Quantities duly filled and stamped in the format provided. D2 p.33
• MR12: valid AGPO Certificate for YOUTH, certified by commissioner of oaths or advocate registered in Kenya. D2 p.33
• MR13: valid EPRA Certificate Class C2 and above of the company. D2 p.33
• MR14: tender documents must be submitted in both soft copy (through IFMIS supplier portal) and hard copies in the manner described in the Invitation Notice. D2 p.33
• MR15: sequential serialization and pagination of the entire document from page 1 to the last page (1, 2, 3...), per Section 74(1)(i) of PPADA 2015. D2 p.33

Experience, licences and financial capacity

Technical

• Preliminary evaluation (mandatory requirements) is pass/fail; bidders failing any mandatory requirement are non-responsive and are not evaluated further. D2 p.33
• Technical scoring: General experience (10 marks) and specific experience of works of Kshs 2 million and above in the past 2 years (20 marks). Only bidders scoring 70% and above proceed to financial evaluation. D2 p.38

Financial

• Financial capacity scored out of 25: certified bank statements for 2025 and 2024 (10 marks) or letter of credit, or certified audited accounts for 2025 and 2024 (10 marks each year per the scoring table). D2 p.36
• Lowest technically qualified price wins. Tie on lowest price goes to the firm with the highest technical score. D2 p.38

How and where to submit

• Hard copies in plain sealed envelopes marked with tender number and description, deposited in the tender box at County Government HQ ground floor main entrance, Moi Road, Nakuru, or posted to the County Secretary. D2 p.30
• Soft copy must be submitted through the supplier portal (IFMIS supplier portal). D2 p.30
• Submit the original plus ONE additional copy of the tender. D2 p.29
• Serialize all pages of the tender from the cover page to the last page including attachments, numbered 1, 2, 3. D2 p.6
• Tender documents may be downloaded free of charge from www.nakuru.go.ke, the supplier portal, or www.tenders.go.ke. D2 p.6

Not covered in the documents we reviewed

• Contract value / budget for the works (not stated in the reviewed pages)
• Performance security amount (ITT 52.3 exempts contracts under Kshs 5 million; applicability unknown without contract value)
• Any addenda (A1, A2 etc.); none were provided, so the closing date and quantity may change
• Mandatory requirement MR10 is absent from the list (numbering jumps from MR9 to MR11); ask the entity whether it was dropped
• Section IV forms, Section V drawings, Section VI specifications and Section VII Bill of Quantities were not in the reviewed pages
• Full Section III evaluation scoring for TR2 financial points and Section X contract forms
• Clarification and standstill details beyond the reviewed pages (standstill 14 days is in ITT 47.1 but not checked against TDS)

Terms explained

Highmast floodlights

Tall lighting poles (here 13m) with a cluster of lamps used for area lighting.

TDS

Tender Data Sheet: the tender-specific section that sets the values that override the general instructions.

ITT

Instructions to Tenderers: the standard rules for preparing and submitting bids.

MR

Mandatory Requirement: a pass/fail preliminary check; failing any means the tender is non-responsive.

Responsive / non-responsive

A tender that meets all mandatory requirements and conditions is responsive; a non-responsive tender is rejected without further evaluation.

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disabilities; here the tender is reserved for youth.

Tender-Securing Declaration

A signed, stamped declaration in the prescribed form, given instead of a bank guarantee, promising to honour the bid if awarded.

CR12

Company Registrar document listing a company's directors and shareholders.

NCA

National Construction Authority: contractor registration body required for construction works.

EPRA

Energy and Petroleum Regulatory Authority: licence class required for electrical works.

Serialization

Numbering every page of the tender consecutively from the cover to the last page.