4 x 13m LED highmast floodlights at Rajuera, Kasarani and Nafaka, Visoi Ward, Rongai - reserved for PWD

What is being bought

Nakuru County Government wants a contractor to supply, install, test and commission four 13m LED highmast floodlights at Rajuera dispensary, Kasarani market and Nafaka area in Visoi Ward, Rongai Sub County. The open national tender is reserved for persons living with disability (PWD).

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Closing date and time after all addenda (no addenda reviewed). Portal closing date also 2026-11-03 10:00. D2 p.29

Bid / tender security

No bank tender security is required. Instead, submit an original, duly filled, signed and stamped Tender-Securing Declaration Form. No security amount applies. D2 p.29

Tender fee

No tender fee stated. Tender documents may be downloaded free of charge from the County website, the supplier portal or tenders.go.ke. D2 p.6

Site visit

Optional
Site visit is encouraged at the bidder's own cost and risk. No pre-arranged site visit is scheduled (TDS ITT 8.1 pre-tender site visit: NOT APPLICABLE). D2 p.12

Pre-bid meeting

Optional
No pre-tender conference or pre-tender site visit is held (NOT APPLICABLE). D2 p.28

Reserved for

Reserved for PWD (persons living with disability) under the TDS and invitation to tender. D2 p.6

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened publicly immediately after the closing deadline, in the presence of bidder representatives who attend. Board room, 1st floor, County Government HQ, Moi Road, per TDS. D2 p.29

Tender validity

Tenders must remain valid for 210 days. The notice says this runs from the date of opening; ITT 20.1 says from the submission deadline. Ask the procuring entity. Conflicting D2 p.6

Who can apply

• Tendering is reserved for PWD. Only businesses belonging to that group may tender. D2 p.6
• Reserved businesses must be appropriately registered as PWD firms by the authority to be specified in the TDS. The reviewed TDS does not name that authority. Standard rule D2 p.23
• Joint ventures: not applicable under the TDS (maximum JV members stated as NOT APPLICABLE). D2 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided and certified. D2 p.31
• MR2: certified copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies. D2 p.31
• MR3: copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months. D2 p.31
• MR4: certified copy of registration with the National Construction Authority (NCA) in Category 8 or above as an Electrical Works Contractor, with a valid NCA Practicing License. D2 p.31
• MR5: valid copy of the company's current Certificate of Tax Compliance from KRA, valid at least on the closing date. D2 p.32
• MR6: Form of Tender completed, signed and stamped in the format provided. D2 p.32
• MR7: duly filled, signed and stamped Tender Securing Declaration Form in the format provided. D2 p.32
• MR8: duly filled, signed and stamped confidential business questionnaire. D2 p.32
• MR9: current valid business permit for year 2026. D2 p.32
• MR11: duly filled and stamped Bill of Quantities in the format provided. D2 p.32
• MR12: valid AGPO Certificate for PWD. D2 p.32
• MR13: valid EPRA Certificate Class C2 and above of the company. D2 p.32
• MR14: tender documents must be submitted in both soft copy (through the IFMIS supplier portal) and hard copies as described in the notice. D2 p.32
• MR15: sequential serialization and pagination of the entire document from page 1 to the last page (1, 2, 3...). D2 p.32
• Authorisation to sign: if bidding through a company, an authorisation from the directors designating the signing officer, certified by a commissioner for oaths. D2 p.29

Experience, licences and financial capacity

Technical

• TR1 general experience: years in business doing similar works - 3 years and above = 10 marks; 2-3 years = 5 marks; 0-2 years = 3 marks. Evidence: LPO/LSO, award letters, contracts. D2 p.35
• TR1 specific experience: annual volume of similar works of Kshs 2 million and above in the past 2 years, scored up to 20 marks (5 marks per evidence item). Evidence: LPO/LSO, award, contract or completion certificate. D2 p.35

Financial

• TR2: certified bank statements for the past two years 2025 and 2024 (5 marks each year; certified bank statement 10 marks), or letter of credit/line of credit from the bank (5 marks). D2 p.35
• TR2: certified audited accounts for 2025 and 2024, signed and stamped by a certified practising accountant or auditor (5 marks each year; 10 marks total). D2 p.35
• Only bidders scoring 70% and above at technical evaluation proceed to financial evaluation; those below 70% are eliminated. D2 p.37
• Financial evaluation: the bidder that qualifies technically with the lowest quote is recommended. A tie on lowest price goes to the highest technical score. D2 p.37
• Prices must be inclusive of all taxes, capacity building levy and delivery costs, and expressed in Kenya Shillings. D1 p.3
• Prices are fixed (not subject to adjustment) according to the TDS. D2 p.28

How and where to submit

• Submit electronically through the supplier portal (soft copy) AND in hard copy in a plain sealed envelope marked with tender number and description. Both are required. D2 p.29
• Hard copies go in the tender box at County Government Headquarters, Moi Road, Nakuru (ground floor at main entrance), or by post to the address in the TDS. D2 p.29
• Postal/hand-delivery address in TDS: County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru. The procuring entity address on another page reads P.O Box 2870 (see conflicts). D2 p.29
• In addition to the original tender, submit ONE copy. D2 p.29
• Electronic tenders are permitted. D2 p.6
• Serialize all pages chronologically from the cover page to the last page, including attachments, in the numerical format 1, 2, 3. D2 p.6

Not covered in the documents we reviewed

• Addenda (A1, A2 ...) were not provided; confirm no changes to dates, validity or requirements.
• Section IV tender forms (Form of Tender, Tender-Securing Declaration, business questionnaire, Bill of Quantities) were not provided.
• Section V drawings, Section VI specifications and Section VII BOQ for the 4 floodlights were not provided.
• Contract value or budget estimate is not stated in the reviewed pages.
• The registering authority for PWD-owned businesses named in the TDS was not in the reviewed pages.
• Section X contract forms and performance security amount/timing details were not reviewed (ITT 52.1 says 21 days from acceptance letter).
• Procuring entity's preferred opening room and mailing address need confirmation.

Terms explained

PWD

Persons living with disability. Reserved tenders are open only to businesses registered as PWD firms.

AGPO

Access to Government Procurement Opportunities for youth, women and PWD owned businesses. Here MR12 requires a valid AGPO certificate for PWD.

MR

Mandatory Requirement. Failing any MR makes the tender non-responsive and it is not evaluated further.

TDS

Tender Data Sheet. Section II with the tender-specific rules that override the general Instructions to Tenderers.

ITT

Instructions to Tenderers, the standard rules applying to all bidders.

Tender-Securing Declaration

A signed, stamped form promising to pay a penalty if the bidder withdraws or wins and refuses to sign. Used here instead of a bank tender security.

Responsive / non-responsive

Responsive means the tender meets all required terms. Non-responsive tenders are rejected without evaluation.

IFMIS supplier portal

Government electronic procurement system where the soft copy of the tender is submitted.

NCA

National Construction Authority, which registers contractors by category.

EPRA

Energy and Petroleum Regulatory Authority, which issues the electrical licence required by MR13.

CR12

Company return form listing directors and shareholders, issued by the Registrar of Companies.

Serialization

Numbering every page of the tender in order from 1 upward.

Joint venture (JV)

Two or more firms bidding together. Not applicable here.