Construction of drainage and cabro paving, Turi Ward…

What is being bought

Construction of drainage and cabro (paving block) paving works in Turi Ward, Molo Sub-county, Nakuru County, issued by Molo Municipal Board of the County Government of Nakuru. Open national tender for a single contract (no lots). Quantities and Bills of Quantities were not in the reviewed pages.

What could disqualify you

Late tenders are not considered. Any tender received after the deadline is declared late, rejected and returned unopened. D2 p.7
Any tender not accompanied by a substantially responsive tender security (or tender-securing declaration) is rejected as non-responsive. Standard rule D2 p.19
A tender valid for a shorter period than required is rejected as non-responsive. Standard rule D2 p.19
Bidders who do not satisfy any of the mandatory requirements (MR1 to MR13) are considered non-responsive and their tenders are not evaluated further. D2 p.38
Tenders that do not pass the preliminary examination (eligibility and completeness against the ITT and Part 2 works requirements) are considered non-responsive. Standard rule D2 p.34

Key facts

Closing: Tue 3 Nov 2026, 10:00 am
Closing date and time for submission: Tuesday 3 November 2026 at 10.00 a.m. (East Africa time). No addenda were provided, so this is the current deadline. D2 p.32
Bid / tender security: Tender security of Kshs 80,000 (Eighty thousand) in the form of a bank guarantee, original, valid for 30 days beyond the original tender validity period (ITT 19.3). A tender-securing declaration form is also referred to in the invitation (see conflicts). D2 p.32
Tender fee: No fee is stated for the tender documents. Tender documents may be viewed and downloaded free of charge from the County and tenders.go.ke websites. D2 p.6
Site visit: Optional
No pre-arranged site visit is held (Tender Data Sheet: Not applicable). Bidders may visit the site at their own cost and risk (ITT 5.2 encourages this). D2 p.31
Pre-bid meeting: Optional
No pre-tender conference is held (Tender Data Sheet: Not applicable). D2 p.31
Reserved for: Not reserved. Open to all eligible bidders with no reservation or preference (Tender Data Sheet ITT 33.4). Portal lists no reserved group. D2 p.33
Contract value: Not stated in the documents we reviewed Not stated D2
Tender opening: Tenders are opened immediately after the closing time at County Government of Nakuru HQ, Moi Road, 1st Floor, Board Room (invitation says County Chambers; bidders may attend). D2 p.32
Tender validity: Tenders remain valid for 210 days. The invitation says from the date of opening; ITT 18.1 says from the submission deadline (see conflicts). Conflicting D2 p.6

Who can apply

Open to all eligible bidders. The tender is not reserved for youth, women, persons with disability or any other group. D2 p.33
A Kenyan tenderer is eligible only if it provides evidence of having fulfilled its tax obligations, by producing a valid tax compliance certificate issued by the Kenya Revenue Authority. Standard rule D2 p.12
A tenderer is treated as foreign if not registered in Kenya or if less than 51 percent owned by Kenyan citizens. A joint venture may not subcontract more than 10 percent of the contract price to foreign firms. Standard rule D2 p.12
Conditional: only if bidding as a joint venture (JV). The JV must seek exemption from the Competition Authority of Kenya under the Competition Act (exemption is a condition of award, not of tender). Maximum JV members: N/A. Standard rule D2 p.12
Registration with the National Construction Authority (NCA) is required before contract award and signature. Note the mandatory requirement MR4 also asks for NCA registration with the bid (see conflicts). Conflicting D2 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

TR1 General experience: 3 years and above in business carrying out similar works scores 10 marks; 2-3 years scores 5 marks; 0-2 years scores 3 marks. Attach LPO/LSO, award letters and contracts. D2 p.41
TR1 Specific experience (20 marks): annual volume of similar works of Kshs 5 million and above in the past 2 years scores 20 marks; 3-5 million 15 marks; below 3 million 5 marks. Attach LPO/LSO, award, contract or completion certificate. D2 p.41
TR3 Proposed personnel (10 marks): head office graduate director/manager or accountant with a bachelor's degree in civil engineering; site agent/construction manager with a diploma in civil works or related field and over 2 years experience. D2 p.42
TR4 Essential equipment (20 marks): plant and equipment such as mixers, graders, crane, excavators (10 marks) and reliable transport such as tipper/lorry or pick-up (10 marks), evidenced by ownership documents or lease agreements with telephone and email. D2 p.42
TR5 Work methodology (10 marks plus 5 marks): submit proposed work sequence/programme within the contract period and a safety methodology for the construction period. D2 p.42
Only bidders scoring 70% and above in the technical evaluation (total 100) proceed to financial evaluation. Those below 70% are eliminated. D2 p.42

Financial

Financial capacity (TR2, 25 marks): certified bank statements for 2025 and 2024 (5 marks each year, 10 marks total) or a letter of credit or line of credit from the tenderer's bank (5 marks); certified audited accounts for 2025 and 2024 signed and stamped by a certified practising accountant or auditor (10 marks). D2 p.41
Stage III financial evaluation: the bidder that qualifies technically with the lowest financial quote is recommended for award. If two firms tie on lowest price, the firm with the higher technical score is recommended. D2 p.43
Prices must be fixed, quoted in Kenya Shillings and inclusive of all taxes and capacity building levy and delivery costs. Foreign currency is not allowed. Margin of preference does not apply. D2 p.31
Minimum annual construction turnover and cash-flow amounts required in Section III are blank in the reviewed pages; the amounts are not stated. Not stated D2

How and where to submit

Soft copy: upload all tender documents and certificates through the IFMIS supplier portal at supplier.treasury.go.ke. Bidders sign all uploaded statements and certificates to take responsibility for their correctness. Conflicting D2 p.6
Hard copies: deposit in a plain sealed envelope marked with tender number and description, in the tender box at County Government of Nakuru HQ, Moi Road, Ground Floor Entrance, or post to The County Secretary, P.O Box 2780-20100, Nakuru. D2 p.6
Tenders must be received on or before Tuesday 3 November 2026 at 10.00 a.m. (East Africa time). Tenders not fitting the tender box may be received at Supply Chain Management Offices, 1st Floor, Room 19. D2 p.7
Manual tendering submission procedures apply. The Tender Data Sheet states that electronic submission procedures are not applicable for opening. Conflicting D2 p.32
Pages must be chronologically serialized from the cover page to the last page, including all attachments, as 1, 2, 3... D2 p.6
Number of additional copies of the tender: N/A (no copy count stated in the Tender Data Sheet). Authorization to sign must be by power of attorney. D2 p.32
Clarification questions must be sent in writing to supplychain@nakuru.go.ke not later than 3 days before the tender closing date. The entity publishes responses at www.nakuru.go.ke. D2 p.31

Lots and categories

Lot N/A: Not applicable: the tender is a single contract with no lots. D2 p.31

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity start date: Invitation says the 210-day validity runs from the date of opening of tenders; ITT 18.1 says it starts from the date fixed for the submission deadline. Ask the procuring entity which applies. (D2 p.6 (invitation item 4); D2 p.19 (ITT 18.1); D2 p.31 (TDS ITT 18.2))
Submission method: Portal lists electronic and written submission; invitation allows electronic tenders and soft copies via the supplier portal, but the TDS says manual submission procedures apply and electronic opening is not applicable. (Portal record; D2 p.6; D2 p.32 (TDS ITT 22.1 and 25.1))
Tender securing declaration vs tender security: Invitation requires an original tender securing declaration form; MR7 and the TDS require an original Kshs 80,000 bank guarantee-type tender security. Ask whether both are required. (D2 p.6 (invitation items 5 and 6); D2 p.32 (TDS ITT 19.1); D2 p.38 (MR7))
Postal address P.O. Box number: Notice gives P.O. Box 2870-20100; bidding document gives P.O. Box 2780-20100 for submission and opening. (D1 p.1 and p.4; D2 p.1, p.7 and p.32)
NCA registration timing: ITT 3.12 says NCA registration is not a condition for tender, only for award; MR4 requires a copy of NCA Category 8 registration and practising licence with the bid. (D2 p.12 (ITT 3.12); D2 p.38 (MR4))
Tender security forms: ITT 19.2 lists cash, bank guarantee, insurance guarantee or CBK-licensed institution guarantee; the TDS and MR7 limit it to a bank guarantee or insurance/institution guarantee wording. Ask which forms are accepted. (D2 p.19 (ITT 19.2); D2 p.32 (TDS ITT 19.1); D2 p.38 (MR7))

Not covered in the documents we reviewed

Bills of Quantities (Section V), specifications (Section VI) and drawings (Section VII) were not reviewed, so quantities and contract value are unknown.
Contract value / estimated cost is not stated in the reviewed pages.
Performance security amount and form (ITT 19.1 and 48.2 reference performance security) were not found in the reviewed pages.
Minimum turnover, cash-flow, similar-contract value and years of experience amounts in Section III are blank.
Sections IV (tender forms) and the General and Particular Conditions of Contract were only partly reviewed.
No addenda were provided; any later changes to date, venue or requirements are unknown.
Section X contract forms and retention terms were not reviewed.
Tender number of copies (ITT 20.1) is N/A; confirm whether any additional hard copies are needed.

Terms explained

TDS (Tender Data Sheet): Section II of the tender document with the tender-specific values that override the standard Instructions to Tenderers.
Tender security: Money guarantee lodged with the bid to show the bidder will honour its tender; here Kshs 80,000 by bank guarantee.
Tender-securing declaration: A signed declaration form given instead of a tender security, where the tender documents allow it.
MR (Mandatory Requirement): Items in Stage I preliminary evaluation that must be met to proceed; failure makes a bid non-responsive.
Responsive / non-responsive: Responsive means the bid meets all mandatory terms; non-responsive bids are rejected without evaluation.
IFMIS supplier portal: Government electronic procurement system (supplier.treasury.go.ke) used here for uploading soft copies and certificates.
JV (Joint Venture): Two or more firms bidding together; special rules on nationality, subcontracting and exemption apply.
NCA: National Construction Authority, which requires contractors to be registered before undertaking construction works in Kenya.
CR12: Company return form listing a company's directors and shareholders, issued by the Registrar of Companies.
Lowest Evaluated Tender: The responsive bid that qualifies technically and offers the lowest evaluated price.
Addendum: A written change to the tender documents issued by the entity, which overrides the original wording.

Construction of drainage and cabro paving, Turi Ward, Molo Sub-county (CGN/MMB/ONT/023/2026-2027)