Installation of culverts along roads in Sirikwa Ward, Kuresoi North Sub-county, Nakuru County (reserved for youth)

What is being bought

Works: installation of culverts along roads in Sirikwa Ward, Kuresoi North Sub-county, Nakuru County, under tender CGN/MMB/ONT/032/2026-2027 (Negotiation No. 2654192). It is an open national tender reserved for youth; quantities and locations beyond the ward are not stated in the reviewed material.

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Closing date and time for submission of tenders: Tuesday 3 November 2026 at 10.00 a.m. East Africa time; no addenda changed this. D2 p.32

Bid / tender security

Bid security: a Tender-Securing Declaration (dully filled, signed and stamped form in the format provided) is required. No cash, bank guarantee or other security amount is stated. Validity: 30 days beyond the tender validity period. D2 p.32

Tender fee

No tender fee is stated. Tender documents may be downloaded free of charge from the county website, the Public Procurement Information Portal, or the supplier portal. D1 p.3

Site visit

Optional
Pre-tender site visit: not applicable. A site visit is optional and at the tenderer's own expense. D2 p.31

Pre-bid meeting

Optional
Pre-tender meeting/conference: not applicable. D2 p.31

Reserved for

Tender is reserved for youth. Only businesses or firms belonging to the youth group are eligible to tender. D2 p.6

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the closing deadline in the presence of bidders' representatives who choose to attend. Venue differs between the notice (County Chambers) and the TDS (1st floor Board Room, Moi Road HQ); confirm with the procuring entity. D2 p.32

Tender validity

Tenders remain valid for 210 days from the date of opening. Tenders valid for a shorter period are rejected as non-responsive. D2 p.32

Who can apply

• Tender is reserved for youth enterprises under the procuring entity's reservation; the portal listing also shows youth as the reserved group. D2 p.33
• A Kenyan tenderer is eligible only if it provides evidence of having fulfilled its tax obligations, by producing a valid tax compliance certificate issued by the Kenya Revenue Authority. Standard rule D2 p.12
• A tenderer is treated as a foreign tenderer if it is not registered in Kenya, or is registered in Kenya but has less than 51 percent ownership by Kenyan citizens. A joint venture may not subcontract more than 10 percent of the contract price to foreign firms. Joint ventures: maximum number of members is N/A. Standard rule D2 p.12
• A contractor must be registered with the National Construction Authority before it can undertake construction works in Kenya. Registration is not a condition for tender but is a condition of contract award and signature. See conflict with MR4. Conflicting D2 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: Honest history of any claims, litigation, default notices and financial penalties levied due to defaults, in the format provided. D2 p.38
• MR2: Copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.38
• MR3: Copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.38
• MR4: Copy of registration with the National Construction Authority in Category 8 or above as a Road Works Contractor, with a valid NCA Practicing License, certified by a commissioner of oaths or advocate registered in Kenya. Conflicting D2 p.38
• MR5: Valid copy of the company's current Certificate of Tax Compliance issued by KRA, valid at least on the closing date. D2 p.38
• MR6: Form of tender completed, signed and stamped in the format provided. D2 p.38
• MR7 and MR8 (duplicated in the document): Tender Securing Declaration Form, duly filled, signed and stamped, in the format provided. D2 p.38
• MR9: Duly filled, signed and stamped confidential business questionnaire. D2 p.38
• MR10: Current valid business permit for year 2026. D2 p.38
• MR11: Written power of attorney authorizing the bid signatory, witnessed by a Commissioner of Oaths. D2 p.38
• MR12: Duly filled and stamped Bill of Quantities in the format provided. D2 p.38
• MR13: Tender documents must be submitted in both soft copy (through IFMIS supplier portal) and hard copies, in the manner described in the Invitation Notice. See conflict on submission method. Conflicting D2 p.38
• MR14: Sequential serialization and pagination of the entire document from page 1 to the last page (1, 2, 3...), per Section 74(1)(i) of PPADA 2015. D2 p.38

Experience, licences and financial capacity

Technical

• Technical evaluation (stage II): only bidders who meet every preliminary (mandatory) requirement go forward. Scored criteria TR1 to TR5 (experience 30, financial capacity 25, personnel 10, equipment 20, work methodology 15) total 100 points; bidders must score 70 percent or more to proceed. D2 p.42
• TR1 experience: general experience of 3 years and above scores 10; specific experience of annual volume of works of Kshs 5 million and above in past 2 years scores up to 20 (3 million and above 20; 2 to 3 million 15; below 2 million 5). Attach LPOs, LSOs, award letters, contracts or completion certificates. D2 p.41
• TR4 equipment: evidence of plant, machinery and equipment (purchase receipts or lease agreements including telephone and email) available for the project, including a reliable tipper or lorry/pick-up; up to 20 marks. D2 p.42
• TR5 work methodology: submit proposed work sequence/programme within the contract period and a safety methodology for the construction period (up to 15 marks). D2 p.42

Financial

• Financial capacity (TR2): certified bank statements for the past two years 2025 and 2024 (5 marks each year) or letter of credit/line of credit from the bank; certified audited accounts for 2025 and 2024 signed and stamped by a certified practicing accountant or auditor (5 marks each year). Scored, so submit to earn marks. D2 p.42
• Financial stage (stage III): the bidder that qualifies technically and has the lowest financial quote will be recommended for award; ties on lowest price go to the firm with the highest technical score. D2 p.43
• Minimum turnover, cash-flow amounts and similar-contract values are blank in the reviewed Section III; amounts not stated. Not stated D2 p.35

How and where to submit

• Electronic submission: upload copies of all relevant certificates on the IFMIS Supplier Portal (supplier.treasury.go.ke) and sign all uploaded statements, documents and certificates. Manual tendering submission procedures shall not apply under the TDS, but see conflict. Conflicting D2 p.32
• Hard copies: in plain sealed envelopes indicating tender number and description, deposited in the tender box at Moi Road, County Government Headquarters ground floor entrance, or posted to The County Secretary, County Government of Nakuru, P.O. Box 2780-20100, Moi Road, Nakuru. Conflicting D2 p.6
• Serialize all pages of the tender from cover page to last page including attachments, numbered 1, 2, 3 and so on. D2 p.6
• Number of additional copies of the tender: N/A (no extra copies stated beyond the original). D2 p.32
• Signing authority must be shown by a power of attorney (written confirmation of authorization to sign). D2 p.32

Lots and categories

• Lots: not applicable. The tender is a single contract. D2 p.31

What the addenda changed

• No addenda were included in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Contract value and budget estimate for the works
• Addenda (none were in the reviewed material); confirm no later date or requirement changes
• Minimum turnover, cash-flow and similar-contract amounts (blank in Section III)
• Performance security requirements and amount if the contract is awarded
• Bills of quantities, specifications, drawings and detailed site location (Parts 2 and 3 not reviewed)
• Only 29 of 179 pages of the bidding document were reviewed; remaining forms and clauses unchecked
• Confirmed venue for opening (County Chambers in notice versus Board Room in TDS)
• Whether hard copies must be submitted in addition to the IFMIS upload

Terms explained

TDS

Tender Data Sheet: the section of tender-specific particulars that supplement and override the general Instructions to Tenderers.

Tender-Securing Declaration

A signed, stamped declaration that the bidder will honour its tender if it withdraws or fails to sign after award, used instead of a cash or bank guarantee when the TDS specifies it.

MR (Mandatory Requirement)

A pass/fail preliminary requirement; failing any means the tender is non-responsive and is not evaluated further.

Responsive / non-responsive

A tender that meets all mandatory terms and conditions is responsive; one that does not is rejected before evaluation.

Reserved tender (youth)

Only businesses or firms belonging to the specified group, here youth enterprises, may tender.

IFMIS Supplier Portal

Government electronic procurement system (supplier.treasury.go.ke) where electronic bids and certificates are uploaded.

NCA

National Construction Authority, which registers contractors by category for construction works.

CR12

Kenyan company return listing company directors, issued by the Registrar of Companies.

Power of attorney

Written authority allowing a named person to sign the bid for the company.

Sequential serialization

Numbering every page of the bid consecutively from cover to last page.

Tender validity

Period during which the bidder must keep its offer open, counted from the submission deadline.

Lowest Evaluated Tender

The responsive tender from a bidder that passes qualification with the lowest evaluated price.