Construction of 4-Door Pit Latrine with Urinal at Karagita Dispensary, Hellsgate Ward, Naivasha - Reserved for PWD

What is being bought

Proposed construction of a 4-door pit latrine with urinal at Karagita Dispensary in Hellsgate Ward, Naivasha Sub-County, Nakuru County, under tender CGN/NVMB/ONT/006B/2026-2027. The tender is reserved for persons living with disability (PWD).

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Tenders must be received on or before Tuesday 3 November 2026 at 10:00am East Africa time. Late tenders rejected. D2 p.6

Bid / tender security

No bid security (bank guarantee or cash) is required. Instead a duly filled, signed and stamped Tender-Securing Declaration Form must be submitted, witnessed by a Commissioner of Oaths/advocate (MR7). D2 p.50

Tender fee

Tender documents may be obtained free of charge from the county website, supplier portal or tenders.go.ke. D2 p.6

Site visit

Optional
Site visit is not mandatory; tenderers are encouraged, at their own cost and risk, to visit and examine the site. TDS states pre-tender site visit: NOT APPLICABLE. D2 p.18

Pre-bid meeting

Optional
No pre-tender meeting or pre-arranged site visit (TDS: NOT APPLICABLE). D2 p.48

Reserved for

Reserved for PWD (persons living with disability), as stated in the invitation and TDS. Portal and notice also list PWD. D2 p.51

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders opened immediately after closing at County Government of Nakuru, Moi Road HQ, 1st floor Board Room (ITT 27.1 TDS); attendance by designated representatives who choose to attend. D2 p.6

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.6

Who can apply

• Tendering is reserved for PWD (persons living with disability) firms, which must be registered as such. Only businesses in the specified group are eligible. D2 p.6
• Tenderers must be eligible under ITT 4 (not from countries Kenya prohibits commercial relations with). Foreign tenderers must source at least 40% of contract inputs from national suppliers; JVs are foreign if members are not registered in Kenya or have less than 51% Kenyan ownership. Standard rule D2 p.14

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by commissioner of oaths/advocate registered in Kenya. D2 p.53
• Honest history of claims, litigation, default notices and financial penalties, in the format provided and certified by a Commissioner of Oaths. D2 p.53
• CR12 for the directors of the company, or National ID for sole proprietorship, valid for the last 12 months, certified. D2 p.53
• Certified copy of NCA registration in Category 8 or above as a Building Works Contractor, together with a valid NCA Practicing License. D2 p.53
• Valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date. D2 p.53
• Form of tender completed, signed and stamped in the format provided. D2 p.53
• Duly filled, signed and stamped Tender Securing Declaration Form in the format provided, witnessed by a Commissioner of Oaths/advocate registered in Kenya. D2 p.53
• Duly filled, signed and stamped confidential business questionnaire, certified by commissioner of oaths/advocate. D2 p.53
• Current valid business permit (year 2026), certified by commissioner of oaths/advocate registered in Kenya. D2 p.53
• Written power of attorney authorising the bid signatory, witnessed by a Commissioner of Oaths. D2 p.53
• Valid AGPO Certificate for PWD. D2 p.53
• Tender documents must be submitted in both soft copy (through IFMIS supplier portal) and hard copies. D2 p.53
• Sequential serialization and pagination of the entire document from page 1 to last page (1,2,3...). D2 p.53
• Pages of the tender must be serialized from cover to last page including attachments, numbered 1, 2, 3. D2 p.6

Required only in some situations

• Tenderers must submit a Tender Securing Declaration (not a bank tender security); NCA registration is not needed to tender but is a condition of contract award. D2 p.14

Experience, licences and financial capacity

Technical

• Technical evaluation: general experience (3+ years in similar works = 10 marks; 2-3 years = 5; 0-2 years = 3), specific experience (annual works of Kshs 2 million and above in past 2 years = 20 marks; 1-2 million = 15; below 1 million = 5). Attach LPO/LSO/award letters, contracts or completion certificates. D2 p.56

Financial

• Financial capacity: certified bank statements for past two years 2025-2024 (5 marks each year, 10 marks total); letter of credit from bank (5 marks); certified audited accounts for 2025 and 2024 signed and stamped (10 marks). Total 25 marks. D2 p.56
• Minimum average annual construction turnover, minimum financial resources and number of similar contracts: amounts left blank in the evaluation criteria; not stated. Not stated D2 p.55

How and where to submit

• Hard copies in plain sealed envelope marked with tender number and description, deposited in tender box at County Government of Nakuru HQ, Moi Road, ground floor main entrance, or sent by post to the County Secretary, P.O Box 2780-20100, Nakuru. Soft copy through supplier portal. Electronic tenders permitted. D2 p.7
• Submit one original marked ORIGINAL and ONE copy marked COPY. D2 p.50
• Authorisation to sign: an authorisation from the director(s) of the company designating an officer, certified by commissioner of oaths. D2 p.50

Not covered in the documents we reviewed

• Contract value / estimated cost of the works
• Section III financial thresholds: minimum average annual construction turnover, financial resources amount, number and value of similar contracts
• Key personnel and equipment requirements
• Bill of Quantities, drawings and specifications (Sections V to VII)
• Contract forms and Special Conditions of Contract
• Any addenda after the notice
• Performance security requirements for the contract (only 52.3 general rule seen)
• Full Section III Part A evaluation details beyond pages reviewed (only 39 of 171 pages reviewed)

Terms explained

PWD

Persons living with disability; this tender is reserved for firms in this group.

AGPO

Access to Government Procurement Opportunities, a reservation scheme for youth, women and persons with disability firms.

TDS

Tender Data Sheet, the tender-specific values that supplement the Instructions to Tenderers.

Tender-Securing Declaration

A signed, stamped declaration that the bidder will accept penalties (such as debarment) if it withdraws or fails to sign, used instead of a bank bid bond here.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected without further evaluation.

MR

Mandatory Requirement, a pass/fail check at preliminary evaluation.

NCA

National Construction Authority, which registers contractors and issues practising licences.

CR12

Kenyan company return listing the directors and shareholders, issued by the Registrar of Companies.

Commissioner of Oaths

A licensed person who certifies or witnesses signed copies of documents.

Serialization

Numbering every page of the tender consecutively from the cover page onward.