Nakuru County: supply, fabrication and installation of…

What is being bought

Nakuru County Government requests tenders for the proposed supply, fabrication and installation of a Container Clinic in London ward, Nakuru West Sub County (tender CGN/NKRCB/ONT/032B/2026-2027, open national tender, Works category). The quantity and detailed specifications are in the Part 2 Works Requirements (Bills of Quantities, Specifications, Drawings), which were not in the material reviewed.

What could disqualify you

A tenderer debarred from public procurement is ineligible to tender or be awarded a contract. The PPRA debarment list is at www.ppra.go.ke. Standard rule D2 p.11
A foreign tenderer that does not meet the 40% local sourcing requirement will be automatically disqualified. Standard rule D2 p.11
A tender not accompanied by a substantially responsive tender security (or tender-securing declaration) is rejected as non-responsive. Standard rule D2 p.18
Bidders who do not satisfy any of the mandatory requirements MR1 to MR14 are non-responsive and their tenders will not be evaluated further. D2 p.37
Bidders with arithmetic errors in the Bill of Quantities shall be disqualified. D2 p.36
Late tenders will be rejected. A tender received after the closing time is declared late, rejected and returned unopened. D2 p.6
The Form of Tender must be completed, signed and stamped in the format provided, otherwise the bidder fails the preliminary check. D2 p.36
The entire tender must be sequentially serialized and paginated from page 1 to the last page (format 1,2,3...). Failure fails the preliminary check. D2 p.37

Key facts

Closing: Tue 3 Nov 2026, 10:00 am
Tenders must be delivered on or before 3 November 2026 at 10:00 East Africa time. The portal record matches the notice. D1 p.6
Bid / tender security: Tender security of KSH 15,000 must accompany the tender. Form: bank guarantee, or a guarantee by an insurance company licensed by the Insurance Regulatory Authority (Section II says bank guarantee; Section III MR4 also allows a CBK-licensed financial institution). Validity conflicts: MR4 says 180 days from tender opening; ITT 19.3 says 30 days beyond the tender validity period. Conflicting D2 p.6
Tender fee: Tender documents may be viewed and downloaded free of charge from www.nakuru.go.ke and www.tenders.go.ke. No tender fee is stated. D2 p.6
Site visit: Optional
No pre-tender site visit is applicable for this tender. D2 p.29
Pre-bid meeting: Optional
No pre-tender conference is applicable for this tender. D2 p.29
Reserved for: Not reserved. Open to all eligible bidders with no reservations or preference. D2 p.31
Contract value: Not stated in the documents we reviewed Not stated D2 p.1
Tender opening: Tenders are opened immediately after the closing time at County Government of Nakuru, Moi Road, County Government Headquarters, 1st Floor, chambers room. Bidders or their representatives may attend. D2 p.6
Tender validity: Tenders are valid for 210 days from the date of opening. If extended, tender security must also be extended. D2 p.29

Who can apply

Open to all qualified and interested tenderers. The tender is not reserved for youth, women, persons with disability or any other group. D2 p.6
If bidding as a joint venture (JV), the maximum number of JV members is 2. D2 p.29
If you are a foreign tenderer, you must source at least 40% of contract inputs (supplies, local sub-contracts and labour) from Kenyan citizen suppliers and contractors and provide documentary evidence of this. A foreign tenderer is treated as foreign if it is registered in Kenya with less than 51% Kenyan ownership, or subcontracts more than 10% of the contract price to foreign firms. Standard rule D2 p.11
A tenderer must be registered with the National Construction Authority (NCA) before contract award and signature. Registration is not a condition for submitting the tender but is a condition of award. The NCA application can be made at www.nca.go.ke. Standard rule D2 p.11
A joint venture must seek an exemption from the Competition Authority of Kenya under the Competition Act. Exemption is not a condition for tender but is a condition of award and signature. Standard rule D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Part B technical evaluation (100 points, minimum 75 to pass): legal capacity affidavit on no court award history since 1 January 2023, sworn in the last 3 months before tender opening; key personnel including a Project Manager/Site Agent with a degree in Mechanical engineering; construction experience; methodology; equipment capacity. D2 p.39
Construction experience: similar works valued at not less than Kshs 3,000,000 within the past five years, supported by LPOs, award letters or completion certificates for four projects. D2 p.38
Specific experience: participation in at least three public (government) contracts within the last five years, each at least KShs 5,000,000, successfully completed and similar to the proposed works. D2 p.38
Key personnel: a Project Manager or Site Agent (degree in Mechanical engineering) and two builders with relevant qualifications and at least five years' experience, with CVs and certificates attached. D2 p.37

Financial

Audited accounts for the last three years (2025, 2024 and 2023), with all pages initialed and stamped by a practising auditor registered with ICPAK and one Director; auditor's practising membership number must be stated and a valid practising licence attached (or evidence of renewal in process). D2 p.37
Copy of a line of credit from a bank licensed by the Central Bank of Kenya. D2 p.37
Bank statement for the last twelve (12) months up to the tender date, from a bank licensed by the Central Bank of Kenya. D2 p.37
Minimum average annual construction turnover, financial capability amount and number of similar contracts are blank in the reviewed Section III forms and are not stated. Not stated D2 p.41
Qualified technically and with the lowest financial quote, the bidder is recommended for award. A tie on the lowest price goes to the firm with the highest technical score. D2 p.39
Prices must be quoted in Kenya Shillings and include all taxes. D2 p.6
Prices are fixed and foreign currency is not allowed. D2 p.29

How and where to submit

Electronic tender submission is permitted according to the invitation, but the TDS states the Procuring Entity uses a manual system (see conflicts). Conflicting D2 p.6
Physical submission: complete tender deposited in the Tender Box at the Ground Floor Entrance of County Government Headquarters, Moi Road, addressed to The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, Nakuru. D2 p.28
Each tender must be in a single sealed envelope or package bearing the tender name and reference number, with separate sealed inner envelopes marked ORIGINAL and COPIES, each bearing the Procuring Entity's and tenderer's names and the reference number. Standard rule D2 p.19
Submit one original marked ORIGINAL plus 1 (one) copy marked COPY. D2 p.29
Written confirmation of signing authority: Proof of Power of Attorney, attached to the tender. D2 p.29
All pages must be serialized from the cover page to the last page including all attachments in the numerical format 1, 2, 3. D2 p.6
Questions or enquiries must reach the Procuring Entity by email (supplychain@nakuru.go.ke) not later than 3 days before the deadline. Bid submission support requests also go to that email 3 days before closing. D2 p.28

Lots and categories

No lots are stated in the reviewed material. Multiple-contract options are only in the generic Section III text. Not stated D2 p.34

What the addenda changed

No addenda were provided in the material reviewed. Not stated D2 p.1

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender security validity: MR4 says the Kshs 15,000 tender security is valid for 180 days from the tender opening date, but ITT 19.3 says the security is valid 30 days beyond the original tender validity period (210 days), which would be about 240 days. Ask the procuring entity which period applies. (D2 p.36 (MR4); D2 p.18 (ITT 19.3); D2 p.29 (TDS ITT 18.1: 210 days))
Submission method: The invitation says electronic tenders will be permitted, but the TDS says the Procuring Entity uses a manual procurement system and tenders must be deposited in the Tender Box; the notice also says complete hard copies must be submitted. Ask whether an electronic submission is accepted and how. (D2 p.6 (invitation item 9); D2 p.28 (TDS ITT 1.2(a)); D1 p.6 (tender submission))
Form of tender security: The TDS says the tender security type shall be a bank guarantee, while ITT 19.2 and the invitation allow cash, bank guarantee, insurance company guarantee or CBK-licensed financial institution guarantee. Confirm which forms are accepted. (D2 p.29 (TDS ITT 19.1); D2 p.18 (ITT 19.2); D2 p.36 (MR4))

Not covered in the documents we reviewed

Quantities, specifications, bills of quantities and drawings (Part 2 Sections V to VII) were not in the material, so the exact scope is unknown.
Contract value / estimated price is not stated.
Addenda: none were provided, so any later change to dates or requirements cannot be checked.
Blank amounts in Section III: minimum average annual turnover, financial capability amount, number of similar contracts, and experience years.
Section IV Tendering Forms, Confidential Business Questionnaire, Form CON-2, Form FIN-3.1 and Form EXP-4.1 and 4.2 were not in the reviewed pages.
Performance security requirements (Section VIII/IX and TDS) were not in the reviewed pages.
Pages 2 to 5, 9 to 10, 14 to 15, 17, 21 to 22, 24 to 27, 30, and the remaining 150+ pages of D2 were not reviewed.
Procedure for the Notice of Intention to Award and complaints beyond the TDS summary was not reviewed in full.
Whether a physical copy must be delivered alongside any electronic submission is not confirmed.

Terms explained

TDS (Tender Data Sheet): The section of the tender document that gives the specific details for this tender and overrides the generic Instructions to Tenderers.
ITT: Instructions to Tenderers: the standard rules for how to prepare and submit a bid.
Tender security: A guarantee or deposit that must accompany the bid to show it is serious. It can be forfeited if the bidder withdraws or fails to sign the contract.
Responsive / non-responsive: A tender is responsive if it meets all mandatory requirements. A non-responsive tender is rejected without further evaluation.
Preliminary (mandatory) requirements MR1 to MR14: Pass/fail checks such as registration, tax compliance, forms and serialization that must all be met before technical evaluation.
JV (joint venture): Two or more firms bidding together as one tender. Here the maximum is 2 members.
PPRA: Public Procurement Regulatory Authority, which maintains the debarment list.
NCA: National Construction Authority, which requires contractors to be registered before construction work and before contract award.
Tender validity: The number of days the bidder must keep its price open after the opening date.
Negotiation number: The reference number 2655946 printed on the notice and the portal.

Nakuru County: supply, fabrication and installation of a Container Clinic, London ward, Nakuru West Sub County