Conversion of Mwariki VTC into kitchen and dining hall, equipping and renovation, Rhonda Ward, Nakuru West

What is being bought

Works contract by Nakuru County Government to convert Mwariki VTC into a kitchen and dining hall, plus equipping and renovation, in Rhonda Ward, Nakuru West Sub County. Open to all eligible bidders; single contract priced in Kenya shillings with prices fixed.

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Closing (submission deadline) is Tuesday 3 November 2026 at 10:00 am East Africa time; no addenda were provided to change it. D2 p.30

Bid / tender security

Tender security of KSH 35,000 in the form of a bank guarantee (or insurer or CBK-licensed financial institution guarantee). Validity conflicts between sources: 180 days from opening (MR4) versus 30 days beyond the 210-day tender validity (ITT 19.3). Conflicting D2 p.37

Tender fee

Tender documents may be downloaded and viewed free of charge from the County and tenders.go.ke websites. D2 p.6

Site visit

Optional
Site visit: the TDS says the site visit and pre-tender meeting SHALL NOT APPLY, so no site visit is required. Tenderers may still visit at their own cost (ITT 5.2). D2 p.29

Pre-bid meeting

Optional
Pre-tender meeting: SHALL NOT APPLY per the TDS; none is held. D2 p.29

Reserved for

Not reserved: open to all eligible bidders with no reservations or preference. D2 p.31

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Public opening: Tuesday 3 November 2026 at 10:00 am East Africa time, County Government HQ Moi Road, 1st floor board room (invitation mentions chambers room). D2 p.30

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.29

Who can apply

• Open national tender: tendering is open to all qualified and interested tenderers. D2 p.6
• Joint ventures are allowed with a maximum of 2 members. D2 p.29
• A Kenyan tenderer is eligible only if it provides evidence of having fulfilled its tax obligations with a valid tax compliance or tax exemption certificate from KRA. Standard rule D2 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: Certified copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.37
• MR2: Certified valid Certificate of Registration with the National Construction Authority in Category 8 and above (Building Works), with current valid NCA Practicing License, certified by a commissioner of oaths or advocate. See conflict with ITT 3.12. Conflicting D2 p.37
• MR3: Certified valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date. D2 p.37
• MR4: Tender security of Kshs. 35,000 as a bank guarantee, or guarantee by an insurer licensed by IRA, or guarantee from a CBK-licensed financial institution; valid 180 days from tender opening (see conflict). Conflicting D2 p.37
• MR5: Form of Tender completed, signed and stamped in the format provided. D2 p.37
• MR6: Duly filled, signed and stamped Bill of Quantities in the format provided. D2 p.37
• MR7: Duly filled, signed and stamped confidential business questionnaire. D2 p.37
• MR8: Certified copy of CR12 for the Directors of the company (or National ID for sole proprietorship), valid for the last 12 months, certified by a commissioner of oaths or advocate. D2 p.37
• MR9: Current valid business permit for year 2026. D2 p.37
• MR10: Written power of attorney authorising the bid signatory, witnessed by a Commissioner of Oaths. D2 p.37
• MR11: Form SD1 Debarment Declaration, duly filled and signed, that the tenderer is not debarred under PPADA 2015. D2 p.37
• MR12: Form SD2 Anti-Corruption Declaration, duly filled and signed. D2 p.37
• MR13: Duly filled, signed and stamped Declaration and Commitment to the Code of Ethics. D2 p.37
• MR15: Sequential serialization and pagination of the ENTIRE document from page 1 to the last page (1, 2, 3...). D2 p.37

Experience, licences and financial capacity

Technical

• Legal capacity: sworn affidavit, taken within the last 3 months from tender opening, confirming no consistent history of court or arbitral award decisions since 1 January 2023 (5 points). D2 p.38
• Financial performance: audited reports for 2025, 2024 and 2023, all pages initialled and stamped by an ICPAK-registered practicing auditor and one director, with auditor's practicing license (15 points). D2 p.38
• Copy of line of credit from a CBK-licensed bank (5 points). D2 p.38
• Bank statements for the last twelve months to the tender date from a CBK-licensed bank (5 points). D2 p.38
• Key personnel: Project Manager or Site Agent with a degree in Engineering (Civil/Structural); CV and certificates required (10 points). D2 p.38
• Key personnel: 2 builders with relevant qualifications (overall in charge for the site), at least five years experience, minimum National Diploma in Building Construction or related field (10 points). D2 p.39
• General experience: works of similar nature in past five years, each valued at not less than Kshs. 3,000,000, with supporting LPOs, award letters or completion certificates for four projects (10 points). D2 p.39
• Specific experience: at least three public (government) contracts in the last five years, each at least KShs. 5,000,000, successfully completed and similar to the proposed works (15 points). D2 p.39
• Work methodology: proposed equipment scheduling and workplan (5 points) and methodology for safety during construction (5 points). D2 p.39
• Construction equipment: proof of ownership or timely acquisition of essential building works equipment (10 points), reliable transport tipper/lorry/pick-up (5 points). D2 p.39
• Working office: proof of location and physical address (utility bills, rent or lease agreements) (5 points). D2 p.40
• Technical stage: minimum 75 points out of 100 required to proceed to financial evaluation. D2 p.40

Financial

• Prices must be quoted in Kenya shillings and include all taxes. D2 p.6
• Prices are fixed; foreign currency is not allowed. D2 p.29
• Award goes to the bidder that qualifies technically with the lowest financial quote; tie on lowest price goes to highest technical score. D2 p.40

How and where to submit

• Manual submission: complete serialized tender document must be submitted in hard copies in plain sealed envelopes marked with tender number and description. D1 p.6
• Deliver to the Tender Box at the Ground Floor Entrance of County Government Headquarters, Moi Road, Nakuru, addressed to The County Secretary, County Government of Nakuru. D2 p.30
• Postal address: The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru (see conflict on box number). Conflicting D2 p.30
• Submit 1 (one) copy in addition to the original tender. D2 p.30
• Every page of the tender must be chronologically serialized from the cover page to the last page including attachments (1, 2, 3...). D2 p.6
• Envelopes must bear the name and address of the Procuring Entity, the tenderer's name and address, and the tender reference number. Standard rule D2 p.20
• Electronic submission: the invitation says electronic tenders will be permitted, but the TDS says tenderers shall submit manually (see conflict). Conflicting D2 p.6
• Bid submission support queries must be sent to supplychain@nakuru.go.ke 3 days before the closing date and time. D2 p.29
• Clarification questions must be submitted in writing, reaching the procuring entity not later than 3 days before the deadline (supplychain@nakuru.go.ke). D2 p.29

Not covered in the documents we reviewed

• No addenda [A1] were provided, so the closing date and other terms are taken from the original documents.
• Estimated contract value is not stated.
• Financial capability cash-flow amount, minimum average annual turnover and years in Section III are blank in the material reviewed.
• Performance security amount and form are not in the reviewed pages (ITT 48 pages not fully reviewed).
• MR14 is absent from the preliminary requirement list in the material.
• Bidding document reviewed only 30 of 199 pages; Section IV forms, Bill of Quantities, specifications and drawings were not reviewed.
• Confirm which submission method applies (manual or electronic) and the correct reference number and postal box with the procuring entity.
• Bid validity of tender security (180 days vs 240 days) to be confirmed.

Terms explained

TDS (Tender Data Sheet)

Section II of the tender document that sets the specific values for this tender and overrides the general instructions where they conflict.

Tender security

Money or guarantee submitted with the bid to show seriousness; it can be forfeited if the bidder withdraws or fails to sign the contract.

Responsive / non-responsive

A bid is responsive if it meets all mandatory requirements; a non-responsive bid is rejected without further consideration.

MR (Mandatory Requirement)

Pass/fail preliminary requirements that every bid must meet before technical evaluation.

NCA

National Construction Authority; contractors doing construction works must be registered with it, here required at Category 8 and above.

JV (Joint Venture)

Two or more firms bidding together; here limited to 2 members.

Bill of Quantities (BOQ)

Priced schedule of the work items and quantities that the bidder must fill in and sign.

Lowest evaluated tender

After qualification, the bid with the lowest price that meets the criteria is recommended for award.