Proposed External Works at Matili RC Primary School, Kimilili (NGCDF/KML/MATRCPRI/EXT/022/2026-2027)

What is being bought

NG-CDF Kimilili (for the PMC) invites sealed tenders from eligible contractors for proposed external works at Matili RC Primary School, Kimilili. Works are described in the Bills of Quantities, Specifications and Drawings, which were not in the reviewed material. Tender is by open competitive method; the tender includes a Form of Tender and the bid must be hand-delivered in hard copy.

Key facts

Closing

Fri 30 Oct 2026, 10:00 am
Tenders must be delivered to the NGCDF office on or before this date and time; late tenders are rejected. D2 p.2

Bid / tender security

Tender security of KSh 100,000 required, in cash, bank guarantee, insurance guarantee, or CBK-licensed financial institution guarantee. Valid 30 days beyond tender validity (generic template). D2 p.22

Tender fee

Tender documents are obtained from the NGCDF Kimilili office on payment of a non-refundable fee of KSh 1,000 in cash with a receipt attached to the bid. Documents downloaded electronically from tenders.go.ke are stated to be free. D1 p.1

Site visit

Optional
Tenderers are encouraged, not required, to visit and inspect the site at their own cost; a pre-arranged site visit date is not stated in the reviewed material. Standard rule D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated P

Reserved for

Conflict: the portal lists the tender as reserved to women, but the advert states Open eligibility and the TDS contains no reservation. Conflicting P

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders will be publicly opened at the PMC Secretary office in the presence of tenderers' representatives who choose to attend. D1 p.1

Tender validity

Tenders remain valid for 120 days from the submission/opening date. D2 p.22

Who can apply

• Tendering is open to eligible contractors invited by NG-CDF Kimilili for the works listed in the advert. D1 p.1
• Tendering is open to all qualified and interested tenderers under the open competitive method. D2 p.2
• A tenderer may be a firm, individual, or a joint venture (JV). All JV members are jointly and severally liable; the JV must nominate a Representative; JV members may not also tender individually for the same tender. Standard rule D2 p.5
• A Kenyan tenderer must provide evidence of having fulfilled its tax obligations by producing a valid tax compliance certificate or tax exemption certificate issued by KRA. Standard rule D2 p.7
• Registration with the National Construction Authority (NCA) is not a condition for tender, but a condition of contract award and signature; the selected tenderer may register before award. Standard rule D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of company certificate of incorporation or registration. D2 p.22
• Certified copy of CR12 for limited companies, which should be dated within 12 months. D2 p.22
• Certified copies of IDs or passports for directors as shown in the attached CR12. D2 p.22
• Certified copy of a valid tax compliance certificate issued by Kenya Revenue Authority. D2 p.22
• Certified copy of KRA PIN certificate. D2 p.22
• Certified copy of a valid single business permit from any county government authority. D2 p.22
• Registration with the National Construction Authority in the relevant trade, category NCA 8 and above, and any other statutory bodies for building works. D2 p.22
• Certified renewed copy of the annual practising licence with NCA. D2 p.22
• Bid security of KSh 100,000 in cash, bank guarantee, insurance guarantee, or guarantee from a CBK-licensed financial institution. D2 p.22
• Form of Tender duly filled, signed and stamped in the prescribed format. D2 p.22
• Self-Declaration Form SD1 (Public Procurement and Disposal Act non-debarment form), duly filled, signed and stamped. D2 p.22
• Self-Declaration Form SD2 (anti-corruption pledge), duly filled, signed and stamped. D2 p.22
• Chronologically serialized pages of the tender submitted by the bidder. D2 p.22
• Written confirmation of the signatory's authority: name, designation, postal address, email address and a Power of Attorney executed by a Commissioner for Oaths. D2 p.22
• Certificate of Independent Tender Determination, completed and signed and annexed to the Form of Tender. Standard rule D2 p.5

Required only in some situations

• If bidding as a joint venture: a copy of the JV Agreement, or a letter of intent to execute one signed by all members, with a copy of the proposed JV Agreement. Standard rule D2 p.9
• If a foreign tenderer: documentary evidence that at least 40% of contract inputs come from citizen suppliers and contractors. Standard rule D2 p.7

Experience, licences and financial capacity

Technical

• Tenderer must furnish a technical proposal with work methods, equipment, personnel, schedule and other information stated in the Tender Forms. Standard rule D2 p.11
• Scored: key personnel (degree/diploma or certificate holders in a relevant engineering field, with years of experience). Maximum 20 points. D2 p.27
• Scored: contracts completed in the last five years (up to 4 projects) of similar nature, complexity and magnitude. Maximum 12 points. D2 p.27
• Scored: schedule of contractor equipment for each specific equipment needed for the work (max 2 items); vehicle means of transport. Maximum 8 points. D2 p.27
• Scored: works programme superimposed with cash flow. Maximum 4 points. D2 p.27
• Only tenderers scoring 70 points and above in the evaluation are considered for further evaluation. D2 p.27

Financial

• Scored: audited financial report for last 3 years (annual turnover compared with project cost). Maximum 10 points. D2 p.27
• Scored: evidence of financial resources (cash, lines of credit, overdraft) at or above project cost. Maximum 10 points. D2 p.27
• Scored: names, addresses and telephone numbers of banks, to be provided by the contractor. Maximum 5 points. D2 p.27
• Forms FIN 3.3 (financial resources) and FIN 3.4 (current contract commitments) must be completed with sources of financing and commitments. D2 p.40

How and where to submit

• Bids must be physically delivered (hand or courier) to the NGCDF Offices Building off Kimilili Chwele Highway tender box, or posted to the postal address; electronic submission not permitted. D2 p.22
• Postal address for submission: P.O. Box 60 Kimilili, attention Fund Account Manager. D2 p.22
• Submit the original plus ONE copy of the tender, each clearly marked ORIGINAL or COPY. D2 p.22
• Tender must be in a single sealed envelope marked with the tender name and reference number, containing separate sealed ORIGINAL and COPIES envelopes; inner envelopes show PE and tenderer name and address. Standard rule D2 p.13
• Advert: completed tender documents sealed in a plain envelope clearly marked with the Tender No. or Quotation No., deposited in the tender box at NGCDF Office, addressed to the Secretary of the PMC. D1 p.1
• All pages of the tender must be chronologically serialized by the tenderer. D2 p.2
• Tender must be signed by a person duly authorized to sign on behalf of the tenderer; name and position typed below each signature. Standard rule D2 p.13

Lots and categories

• Lot 1: Tender has no lots; Lot 1 and Lot 2 are Not Applicable. D2 p.21

What the addenda changed

• No addenda were included in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Addenda, if any, which may change the closing date, opening, or requirements
• Bills of Quantities, Specifications and Drawings (Parts 2 of the tender document)
• Full Section III evaluation and qualification criteria beyond the scoring tables seen
• Cost estimate or contract value
• Whether the tender is open or reserved (portal says women; advert says open)
• Clarification request deadline: TDS states 30 October 2026, the same as closing; confirm with NGCDF
• Pre-tender meeting and any pre-arranged site visit date
• Tender forms in Section IV (Form of Tender, SD1, SD2) and their wording
• Performance security amount and requirements (ITT 38 and GCC pages not reviewed)
• Pages of D2 not provided (160 pages total; 26 reviewed)

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets values (amounts, dates, forms) for the standard instructions.

Tender security

Money or guarantee lodged with the bid to show the bidder will honour it; forfeited if the bidder withdraws or fails to sign a contract.

Responsive

A bid that meets all mandatory requirements; non-responsive bids are rejected.

JV

Joint venture: several firms bidding together, jointly and severally liable.

NCA

National Construction Authority, which registers contractors by category.

CR12

Company return showing directors and shareholders issued by the Registrar of Companies.

SD1 / SD2

Self-declaration forms: SD1 non-debarment; SD2 anti-corruption pledge.

PMC

Project Management Committee that opens tenders on behalf of NG-CDF.

Serialize

Number all pages in order so none can be removed or replaced.