Proposed renovations and external works at Namboani RC Primary School, NG-CDF Kimilili (open tender)

What is being bought

Proposed renovations and external works at Namboani RC Primary School, tendered by NG-CDF Kimilili as a single works contract (one lot). Quantities and locations are in the Bills of Quantities and drawings, which were not in the reviewed pages.

Key facts

Closing

Fri 30 Oct 2026, 10:00 am
Closing for physical tender submission at the NG-CDF Kimilili office. No addenda were provided, so this is the current deadline. P

Bid / tender security

Tender security of KES 100,000 is required, in cash, bank guarantee, insurance guarantee or guarantee from a CBK-licensed institution. It must remain valid beyond the tender validity period (standard clause ITT 19.3). Tenders without a substantially responsive security are rejected. D2 p.22

Tender fee

A non-refundable tender fee of KES 1,000 is payable in cash to buy the physical tender document from the NG-CDF office, with a receipt attached to the bid. The invitation says documents downloaded electronically from tenders.go.ke are free. D1 p.1

Site visit

Optional
Site visit is optional and at the tenderer's own cost and risk; it is encouraged. No pre-arranged site visit date is stated in the TDS. Standard rule D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2

Reserved for

No reservation. The tender is open to all qualified and interested tenderers; the portal lists no reserved group. D2 p.2

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Public opening of tenders at the PMC Secretary office (TDS: NG-CDF Kimilili offices), in the presence of tenderers or representatives who choose to attend. D1 p.1

Tender validity

Tenders remain valid for 120 days. The validity start date is in conflict: the invitation says from the opening date, while ITT 18.1 says from the submission deadline. D2 p.22

Who can apply

• Tendering is open to qualified and interested tenderers (open competitive tender). D2 p.2
• Bidder must hold a valid National Construction Authority (NCA) registration in the relevant trade at category NCA 8 and above, as stated in the Tender Data Sheet. The standard template says registration is not a condition for tender but a condition of award, which conflicts with this TDS line. Conflicting D2 p.22

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of company certificate of incorporation or registration. D2 p.22
• Certified copy of CR12 for limited companies, which should be within 12 months. D2 p.22
• Certified copies of IDs or passports for directors as per the CR12. D2 p.22
• Certified copy of a valid tax compliance certificate issued by Kenya Revenue Authority. D2 p.22
• Certified copy of KRA PIN certificate. D2 p.22
• Certified copy of a valid single business permit from any county government authority. D2 p.22
• Certified renewed copy of the annual practising licence with NCA. D2 p.22
• Bid security of KES 100,000 in the form of cash, bank guarantee, insurance guarantee or guarantee from a CBK-licensed financial institution. D2 p.22
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.22
• Duly filled, signed and stamped Self-Declaration Form SD1 (Public Procurement and Disposal Act non-debarment form). D2 p.22
• Duly filled, signed and stamped Self-Declaration Form SD2 (anti-corruption pledge). D2 p.22
• Certificate of Independent Tender Determination, completed and signed, annexed to the Form of Tender (standard template). Standard rule D2 p.5
• Chronologically serialised pages of the tender. D2 p.22
• Written confirmation of signing authority: name, designation, postal address, email and a Power of Attorney executed by a Commissioner for Oaths. D2 p.22

Experience, licences and financial capacity

Technical

• Tender must include a technical proposal covering work methods, equipment, personnel, schedule and other information stated in the tender forms (standard template). Standard rule D2 p.11
• Only bidders scoring 70 points and above are considered for further evaluation. Scoring covers key personnel, completed similar contracts in last five years (max 4 projects), ongoing projects, equipment and transport, contract performance and other items. D2 p.27

Financial

• Scored items include audited financial reports for the last 3 years (up to 10 points), evidence of financial resources at least equal to the project cost (up to 10 points), and names, addresses and telephone numbers of banks (5 points). These are scored, not automatic pass or fail items. D2 p.25

How and where to submit

• Submit a sealed physical tender in a plain envelope clearly marked with the Tender No. or Quotation No., deposited in the tender box at the NG-CDF office. D1 p.1
• Physical address for hand or courier delivery and tender box: Kimilili NGCDF Offices Building, off Kimilili Chwele Highway. Postal address: P.O. Box 60, Kimilili. D2 p.22
• Submit the original plus one copy. Each envelope must bear the name and address of the Procuring Entity, the tenderer's name and address, and the tender reference number. D2 p.22

Lots and categories

• Lot 1 and 2: The tender has no lots. Lot 1 and Lot 2 are both marked Not Applicable; this is a single contract. D2 p.22

Not covered in the documents we reviewed

• Addenda (A1, A2 and later) and any changes to the closing or opening date were not provided.
• Contract value or budget for the works was not stated.
• Bills of Quantities, specifications and drawings (Parts 2 of the tender) were not reviewed.
• Section III detailed evaluation criteria and Section IV forms beyond the pages reviewed.
• Pre-arranged site visit and pre-tender meeting details (none in the TDS pages reviewed).
• Exact location of Namboani RC Primary School within the constituency.
• Full Special Conditions of Contract, performance security amount and contract timeline.
• Whether the tender fee applies to documents downloaded electronically.

Terms explained

TDS

Tender Data Sheet: the tender-specific values (dates, amounts, forms) that override the standard Instructions to Tenderers (ITT).

Tender security

Money or guarantee lodged with the bid, forfeited if the bidder withdraws or fails to sign the contract.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected without price comparison.

NCA

National Construction Authority, which registers contractors by category for construction works in Kenya.

CR12

Company Registry return listing a company's directors and shareholders, which must be recent for the bid.

SD1 / SD2

Self-declaration forms: SD1 confirms the bidder is not debarred from public procurement; SD2 is the anti-corruption pledge.

PMC

Project Management Committee, the body acting for the NG-CDF on this project.

Lot

A separately tendered part of a contract; this tender has no lots.

JV

Joint venture, where several firms bid together under one agreement with joint liability.

Tender validity

The period during which the bidder must keep the bid open for acceptance (here 120 days).