Proposed construction to completion of 1 classroom at Ikumbu Comprehensive School, Tharaka Constituency

What is being bought

Construction to completion of one classroom at Ikumbu Comprehensive School, Tharaka Constituency, procured by NG-CDF Tharaka as an open works tender (reference TC/NG-CDF/1CLSRM/IKUMBU COMP/2025-2026/55). Bills of quantities, detailed specifications and drawings were not in the reviewed pages, so the scope cannot be fully confirmed.

Key facts

Closing

Thu 29 Oct 2026, 10:00 am
Tenders must be delivered by 29 October 2026 at 10:00 am (closing date per notice, invitation and TDS; no addenda were provided). D1 p.1

Bid / tender security

The TDS states that no tender security is required (N/A). The tender must still include the Tender-Securing Declaration form if the TDS requires one; confirm with the procuring entity. D2 p.32

Tender fee

Tender documents may be downloaded free of charge from the NG-CDF website or the PPIP portal. The hard-copy purchase fee is blank in the invitation template. D2 p.12

Site visit

Not stated in the documents we reviewed Not stated D2 p.17

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.31

Reserved for

The notice and portal list the tender as reserved for youth, women and persons with disabilities (AGPO), but the invitation text and TDS say open to all, and the TDS reservation field is blank. Conflicting D1 p.1

Contract value

Not stated in the documents we reviewed Not stated D1 p.1

Tender opening

Tenders will be opened in public at 10:00 am on 29 October 2026 in the presence of tenderers' representatives. The TDS gives the venue as Marimanti adjacent to Tharaka South Sub-county office; the notice says the NG-CDF board room. Conflicting D2 p.33

Tender validity

Tender validity conflict: the TDS and invitation say 180 days from the date of opening; the notice says 120 days from the closing date. Conflicting D2 p.32

Who can apply

• The invitation says tendering is open to all qualified and interested tenderers. Conflicting D2 p.12
• The tender notice asks interested and qualified bidders to present the documents listed in the mandatory_documents section. D1 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of registration or incorporation certificate. D1 p.1
• Copy of a valid tax compliance certificate. D1 p.1
• Valid NCA registration certificates and NCA practising licence. See the conflict on whether NCA registration is needed at tender stage. Conflicting D1 p.1
• Form of Tender, properly filled, signed and stamped. D1 p.1
• Recent copy of CR12 for companies, or business registration certificate for a business name. The notice refers to records held from 1 January 2026 to the date of tender opening. D1 p.1
• Submission of original and copy of the tender document. D1 p.1
• Valid single trading licence. D1 p.1
• Confidential business questionnaire, duly filled, stamped and signed. D1 p.1
• Document must be properly serialised (all pages numbered in order). D1 p.1
• Document must be tape bound. Spiral-bound documents will be rejected. D1 p.1
• Must be registered with the Electronic Government Procurement system (EGPS). D1 p.1
• Proof of previous or past work experience. D1 p.1
• Valid AGPO certificate for youth, women and persons living with disabilities. The notice lists this for all bidders, but the reservation status is in conflict. Conflicting D1 p.1
• Written confirmation authorising the person who signs the tender to commit the tenderer. The TDS does not say which document is required. Standard rule D2 p.20

Required only in some situations

• If bidding as a joint venture: a copy of the joint venture agreement signed by all members, or a signed letter of intent to enter one, together with a copy of the proposed agreement. Standard rule D2 p.20

Experience, licences and financial capacity

Technical

• The tender must include a technical proposal covering work methods, equipment, personnel and schedule, in enough detail to show the tender meets the work requirements and completion time. The Part 2 specifications and bills of quantities were not reviewed. Standard rule D2 p.21

Financial

• Prices must be NET, inclusive of all government taxes, in Kenya shillings. D1 p.2
• Minimum financial requirements (cash flow and average annual construction turnover) were not filled in the reviewed Section III; the amounts are blank. Not stated D2 p.36

How and where to submit

• Submit in a single sealed envelope marked with the tender name and tender number, deposited in the tender box at NG-CDF office, Marimanti, or addressed to the Fund Account Manager at P.O. Box 33, Marimanti. D1 p.1
• Electronic tenders will not be permitted. Only physical submission is allowed. D2 p.33
• Physical delivery address: Marimanti, adjacent to Tharaka South Sub-county office. Postal address: P.O. Box 33-60215, Marimanti. D2 p.33
• The notice requires an original and a copy. The number of copies stated in the TDS is blank. Not stated D2 p.32
• Tenderers must chronologically serialise all pages of the tender submitted. D2 p.12
• The tender must be in a single sealed envelope or package bearing the tender name and reference number, with separate sealed envelopes marked ORIGINAL and COPIES inside. Standard rule D2 p.23

Lots and categories

• The TDS does not list any lots; this tender appears to be a single contract. The notice lists a separate tender (NGAINI, reference 2025-2026/56) rather than a lot. Not stated D2 p.31

What the addenda changed

• No addenda were included in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Section V to VII: bills of quantities, technical specifications and drawings were not provided.
• Section III preliminary evaluation criteria and the filled-in financial thresholds (cash flow and average annual turnover) were blank in the reviewed pages.
• Estimated contract value and the required performance security amount.
• Number of copies required (TDS ITT 20.1 blank).
• Whether a Tender-Securing Declaration is required (TDS ITT 19.1 says N/A).
• Site visit and pre-tender meeting dates, times and place (TDS ITT 7.2 blank).
• Any addenda to the tender documents (none were provided).
• Full tender documents for the NGAINI tender referenced in the notice (TC/NG-CDF/1CLSRM/NGAINI COMP/2025-2026/56), if it is relevant.
• Hard-copy purchase fee and bank details (invitation item 4 blank).
• Section IV tender forms, including the Form of Tender and the Confidential Business Questionnaire.

Terms explained

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disabilities. Requires a valid AGPO certificate.

NCA

National Construction Authority, which registers contractors for construction works in Kenya.

CR12

Kenyan company return showing the company's directors and shareholders, issued by the Registrar of Companies.

EGPS

Electronic Government Procurement System, the government e-procurement platform where bidders must be registered.

TDS

Tender Data Sheet: the section of the tender document that sets the specific rules for this tender.

ITT

Instructions to Tenderers: the standard rules that apply to all bidders in the tender document.

Tender security

A guarantee (cash, bank guarantee or insurer guarantee) lodged with the bid to protect the buyer if the bidder withdraws. Here the TDS says none is required.

Tender-Securing Declaration

A signed declaration used instead of a tender security. If the bidder breaks the terms, it may be debarred from public tenders.

Responsive

A tender that meets all mandatory requirements. Non-responsive tenders are rejected without further evaluation.

Tender validity

The number of days the bidder must keep its price open after the deadline.

Joint Venture (JV)

Two or more firms bidding together as one tender under a joint venture agreement.

Addendum

A written change to the tender documents issued by the procuring entity. It overrides the original text.

Tape bound

The document must be bound with tape. Spiral binding causes rejection.

PWD

Persons living with disabilities, one of the groups covered by the AGPO reservation.