Kwale County: Supply, delivery and installation of energy saving jikos (ref CGK/EDU/2653742/2026-2027)

What is being bought

Supply, delivery and installation of complete firewood energy saving jikos made of stainless steel with 100-litre boilers and a heavy duty chimney, for ECDE centres in Kwale County. The tender notice names JEZA B ECDE in Tsimba Golini Ward as a sample viewing location.

Key facts

Closing

Mon 2 Nov 2026, 10:00 am
Closing deadline for electronic submission: Monday 2 November 2026 at 10:00 AM via supplier.treasury.go.ke. D2 p.23

Bid / tender security

A Tender Security is not required; a Tender-Securing Declaration is required instead, witnessed by a Commissioner for Oath. No cash or bank amount applies. D2 p.23

Tender fee

Tender document fee is NIL (Kenya shillings), payable in cash or banker's cheque at the purchase address; electronic download is free. D2 p.2

Site visit

Not stated in the documents we reviewed Not stated P

Pre-bid meeting

Optional
A pre-tender conference will not be held. D2 p.22

Reserved for

Reserved for WOMEN, who must be duly registered with The National Treasury (ITT 32.5). D2 p.24

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tender opening is online, without the presence of tenderers; 3 representatives of the procuring entity sign. D2 p.23

Tender validity

Tender validity is 120 days from the submission deadline. D2 p.23

Who can apply

• Tendering is open to Small and Medium Enterprises registered appropriately with Women Enterprises, per the invitation; the reservation is women-only as stated in the TDS. D2 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Attach copy of a valid Certificate of Incorporation or Business Registration; limited companies must attach valid CR12 for 2026 with copies of all directors' identity cards. D2 p.35
• Attach a copy of a valid Tax Compliance certificate. D2 p.35
• Attach colored copy of relevant and valid Single Business Permit. D2 p.35
• Attach colored copy of a valid AGPO Certificate for WOMEN, which must be from the National Treasury. D2 p.35
• Tax clearance: a Kenyan tenderer must provide a current tax clearance or tax exemption certificate issued by KRA. Standard rule D2 p.7
• Sworn affidavits: bidder's litigation history, and not to engage in corruption or fraudulent activities (within the tendering period). D2 p.35
• Dully signed sample viewing certificate by the designated officer from the Department. D2 p.35
• Tender-Securing Declaration witnessed by a Commissioner for Oath, accompanying the tender. D2 p.2
• Bidders must scan the whole tender document and attachments in PDF format, with attachments sequentially serialized as provided in the invitation. D2 p.35
• Self-declaration form declaring no corrupt or fraudulent practices, submitted with the tender. D2 p.50

Required only in some situations

• Only if bidding as a joint venture: JV must seek exemption from the Competition Authority of Kenya as a condition of award and signature (not a tender condition). Maximum JV members: N/A per TDS. Standard rule D2 p.7

Experience, licences and financial capacity

Technical

• After-sales service is required (ITT 16.2(b)); manufacturer's authorization is not required. D2 p.23
• Goods must be sourced from Kenya where listed (furniture, steel, etc.); no foreign substitutions for those items. Goods must not be declared harmful by environmental authority. Standard rule D2 p.7
• Delivery and installation to Kwale County (final destination project site). Quantity and specification details are in Section V, which was not provided. D2 p.23

Financial

• Financial capability: the tender data sheet gives no supply cash flow or minimum annual turnover figure; the bank statement and turnover criteria in the preliminary and technical evaluation apply. D2 p.35
• Attach bank reference letter on letter head, dated within the tender period (scored 2 marks). D2 p.36
• Experience: similar supplies to government institutions in the last 5 years, with Purchase Orders, Contract Agreements, signed delivery notes and Notification of Award; scoring bands are 7M and 5-6M (above 6M scores). Pass mark 50/70. D2 p.36

How and where to submit

• Submit electronically via the National Treasury e-procurement system supplier.treasury.go.ke. Manual submission will not be permitted. Electronic submission is the only method. D2 p.2
• Original tender only; no additional number of copies specified (N/A in TDS). D2 p.23
• Bids must be serialized by the bidder with fresh numbering (not downloaded pagination). D2 p.2
• Authorization to sign on behalf of tenderer by official letter. D2 p.23

Lots and categories

• Lot Single lot: One item only; the tender is a single contract (no lots). D2 p.22

Not covered in the documents we reviewed

• Section V Schedule of Requirements: quantities, technical specifications and delivery schedule
• Section IV tendering forms and price schedule
• Contract value / estimated budget
• Section III post-qualification financial thresholds (turnover, supply cash flow) beyond the preliminary and technical scoring tables
• Confirmation whether a sample viewing is mandatory and its date (notice references 28/10/2026)
• Performance security percentage calculation details (TDS gives maximum 1% of tender sum, not confirmed as applicable)
• Remaining D2 pages not provided (113 total, 26 reviewed)

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers.

Tender-Securing Declaration

A signed declaration, witnessed by a Commissioner for Oath, promising to honour the tender instead of paying a cash or bank security.

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disability; a valid AGPO certificate is required here for women.

Responsive

A tender that meets all mandatory requirements; non-responsive tenders are rejected.

JV

Joint venture: a group of firms bidding together.

Serialization

Numbering all pages of your tender submission yourself in sequence, not using the downloaded numbering.

Lowest evaluated tender

The responsive tender with the lowest evaluated price after adjustments.

CR12

Company return showing directors and shareholders issued by the Registrar of Companies.