Kwale County: Supply and delivery of KEBS/Government Chemist certified 50kg uji/millet flour for ECDE centres (ref CGK/EDU/2653734/2026-2027)

What is being bought

Supply and delivery of KEBS/Government Chemist certified 50kg bags of uji/millet porridge flour for ECDE centres in Kwale County. Quantities are not stated in the reviewed pages.

Key facts

Closing

Mon 2 Nov 2026, 10:00 am
Tender closes electronically on the National Treasury supplier portal. Deadline Monday 2 November 2026 at 10:00 AM; the portal record shows 2026-11-02 10:00:00. D2 p.24

Bid / tender security

No Tender Security is required; a Tender-Securing Declaration witnessed by a Commissioner for Oaths is required instead. Tender security amount not applicable. D2 p.24

Tender fee

Tender document fee: NIL. Documents may be downloaded free from the website. D2 p.2

Site visit

Not stated in the documents we reviewed Not stated P

Pre-bid meeting

Optional
A pre-tender conference will not be held. D2 p.24

Reserved for

Tender is reserved to YOUTH: the Tender Notice lists category YOUTH and the TDS says the invitation is extended to YOUTH duly registered with The National Treasury. Only youth-registered businesses should bid. D2 p.25

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tender opening is online, without the presence of tenderers. D2 p.24

Tender validity

Tender validity period is 120 days from the submission deadline. D2 p.24

Who can apply

• Tendering is open to SMEs registered appropriately with Youth Enterprises (youth-reserved tender). Bidders must hold a valid AGPO Certificate YOUTH from the National Treasury. D2 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of incorporation or business registration; limited companies must attach a valid CR12 for the current year (2025) with copies of all directors' identity cards. D2 p.37
• Valid Tax Compliance certificate. D2 p.37
• Valid Single Business Permit (colored copy), for County Government of Kwale. D2 p.37
• Valid AGPO Certificate YOUTH (colored copy), which must be from the National Treasury. D2 p.37
• Medical examination reports (Form D) for at least three staff; valid Public Health Licence (Form B); valid Public Health Clearance Certificate (colored copies). D2 p.37
• Original scanned certificate from KEBS/Government Chemist showing previous certification of goods received without defects for the past three years (food items). D2 p.37
• Sworn affidavits: bidder's litigation history, and not to engage in corruption or fraudulent activities (must be within the tendering period). D2 p.37
• Tender-Securing Declaration witnessed by a Commissioner for Oaths (form in Section IV) must accompany the tender. D2 p.2
• All declarations must be witnessed by a commissioner for oath or magistrate; all relevant tender forms must be duly filled and kept in their page numbers. D2 p.37
• Bank statements for the last two years (2024 and 2025), certified by the bank; and a bank reference letter on letterhead dated within the tender period. D2 p.38
• Audited financial reports for 2024 and 2025, certified by a registered and practising auditor. D2 p.38
• Transport: proof of ownership or lease for one pick-up and one canter/lorry (lease agreements must be accompanied by logbooks). Scored under evaluation. D2 p.38
• Bid must be scanned in PDF with all attachments sequentially serialized as the ITT requires. D2 p.37

Experience, licences and financial capacity

Technical

• Goods must be KEBS/Government Chemist certified 50kg uji/millet flour for ECDE centres in Kwale County. Detailed specifications are in Section V, which was not provided. D2 p.2
• After-sales service is required (TDS ITT 16.2(b)). D2 p.24

Financial

• Preliminary test: Company must have a current-year valid certificate; the evaluation scores average current ratio (above 2 scores 7; 1-2 scores 3; below 1 scores 1) based on audited 2024 and 2025 reports. D2 p.37
• Average annual turnover scoring: above Ksh 5 Million scores 7; between Ksh 2 Million and 5 Million scores 3; below Ksh 1 Million scores 1 (2024 and 2025 audited reports). D2 p.38

How and where to submit

• Submit electronically only via the National Treasury e-procurement system (supplier.treasury.go.ke). Manual submission will not be permitted. Late tenders are rejected automatically by the system. D2 p.2
• Tenders must be sealed, marked with reference number, and serialised by the bidder with fresh numbering. Standard rule D2 p.2

Lots and categories

• Lot 1: One item / one lot only; tenderers may tender for one or more lots but there is only one lot. D2 p.23

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Section V Schedule of Requirements (quantities, delivery locations, delivery period)
• Section IV tender forms including Form of Tender and Tender-Securing Declaration
• Addenda, if any, and clarification responses
• Contract value estimate
• Full Section VII special conditions (payment, performance security terms)
• Pages describing the delivery and credit period requirements in detail
• Site visit requirements, if any

Terms explained

AGPO

Access to Government Procurement Opportunities: a reservation for youth, women and persons with disabilities; here the tender is reserved to youth-registered businesses with a valid AGPO certificate from the National Treasury.

Tender-Securing Declaration

A signed declaration (form in Section IV), witnessed by a Commissioner for Oaths, that the bidder will accept penalties such as debarment if it withdraws or fails to sign the contract.

TDS

Tender Data Sheet: the section of tender documents that gives tender-specific values, overriding general instructions.

Responsive

A tender that meets all mandatory requirements; non-responsive tenders are rejected without further evaluation.

KEBS

Kenya Bureau of Standards, which certifies that food products meet standards.

CR12

Company Registry return showing company directors and shareholders, issued by the Business Registration Service.

Preliminary examination

Initial check of mandatory requirements before technical and financial scoring.

Lowest evaluated bidder

The responsive bidder offering the lowest evaluated price, selected for award if it meets qualification criteria.