Construction of Wards at Witu Sub-County Hospital, Lam…

What is being bought

Lamu County Government is tendering for the construction of wards at Witu Sub-County Hospital (Works, open tender, Ref CGL/ONT/MS/2464747/007/2026/2027). Tenders are submitted through the IFMIS Supplier Portal, with original tender security and Form of Tender dropped at the County HQ tender box in Mokowe. Quantities beyond the Bills of Quantities are not stated in the reviewed pages.

What could disqualify you

Late tenders will be rejected. The IFMIS system locks out at the closing time. D2 p.6
If the original tender security and Form of Tender (tender box) differ from the scanned copy in IFMIS, the bid will be disqualified. D2 p.27
A tender not accompanied by a substantially responsive tender security or tender-securing declaration will be rejected as non-responsive. Standard rule D2 p.16
Failure to meet all mandatory requirements (MR1 to MR13) means the bidder does not proceed to technical evaluation. D2 p.29
Failure to submit the information required on ownership and conflict of interest, or information that cannot be verified, leads to rejection. Standard rule D2 p.15
Tenders quoted in currencies other than Kenya Shillings will be non-responsive and rejected. Standard rule D2 p.21

Key facts

Closing: Thu 5 Nov 2026, 11:00 am
Closing deadline for IFMIS submission and manual original tender security and Form of Tender, as confirmed by the portal listing. Unverified D2 p.6
Bid / tender security: Tender security of KES 380,000 from licensed banks or insurance firms; original to tender box with scanned copy in IFMIS. Validity is stated as 150 days in the TDS and 120 days in the invitation (see conflicts). Conflicting D2 p.27
Tender fee: Tender documents obtained electronically from the websites are free of charge. D2 p.6
Site visit: Mandatory
Mandatory pre-arranged site visit at Witu Sub-County Hospital; attendance certificate required (MR13). Unverified D2 p.6
Pre-bid meeting: Not stated in the documents we reviewed Not stated D2 p.12
Reserved for: Not reserved. The invitation is open to all tenderers; TDS states reservation is Not Applicable, and no SME, women, youth or PWD reservation is stated. D2 p.28
Contract value: Not stated in the documents we reviewed Not stated
Tender opening: Tenders are opened immediately after the closing deadline at the County Government HQ Boardroom, Mokowe. D1 p.1
Tender validity: Tender validity period is 120 days (the start point is disputed between sources). D2 p.27

Who can apply

Tendering is open to all qualified and interested tenderers (open competitive method). D2 p.6
Joint ventures are not allowed for this tender: maximum number of JV members is stated as Not allowed. D2 p.26
A Kenyan tenderer must provide evidence of having fulfilled tax obligations, by a valid tax clearance or tax exemption certificate from KRA. Standard rule D2 p.11
Contractor must be registered with the National Construction Authority before contract award and signature. The tender documents also require NCA registration at preliminary examination (see conflicts). Conflicting D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Project Manager: holder of at least a degree in Civil Engineering or water engineering (5 marks); 5 years or more relevant experience (5 marks), below 5 years scores 2 marks. Total 10 marks. D2 p.31
Site Agent: holder of at least a diploma in Civil Engineering with 3 years experience in a relevant engineering field. 5 marks. D2 p.31
At least one artisan: holder of at least a certificate with 3 years experience in a relevant engineering field. 5 marks. D2 p.32
Experience: provide two projects of similar nature, complexity or magnitude between 2020 and 2026 with evidence (LPOs/LSOs/contracts and completion letters). 10 marks per completed project, 5 marks per ongoing project. D2 p.32
Equipment: proof of ownership or lease of at least 1 relevant transport (2 marks) and at least 4 relevant equipment items (4 marks each, 8 marks total). D2 p.32
Work schedule in Gantt chart format showing start and end dates, dependencies and milestones (10 marks). D2 p.32
Total technical score is 80 marks; bidders scoring 60 marks and above proceed to financial evaluation. D2 p.32

Financial

Average annual turnover of at least KES 10 million for each of the last three years (2023 to 2025), scored at 5 marks per year. D2 p.32
Evidence of financial resources (cash, credit lines, overdraft) to finance projected monthly cash flow of KES 2 million and above (10 marks). D2 p.32
Performance bond of 2% of the contract sum required; no payment will be made without the required performance security. D2 p.107

How and where to submit

Tenders must be submitted electronically through the IFMIS Supplier Portal (https://supplier.treasury.go.ke) as per the requirements, with scanned copies of all documents attached. D1 p.1
The original tender security and original Form of Tender must be dropped in the tender box at County Government of Lamu HQ, Mokowe, Ground Floor, on or before closing, with scanned copies attached in IFMIS. Conflicting D2 p.7
Number of paper copies: N/A (only the original plus electronic submission). D2 p.27
Electronic submission procedure: IFMIS. D2 p.27

Lots and categories

Lot N/A: Lots are not applicable; this is a single contract. D2 p.26

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender security validity period: TDS and MR6 say the KES 380,000 tender security must be valid for 150 days; the invitation to tender item 7 says valid for 120 days. Ask the procuring entity which period applies. (D2 p.27 (TDS ITT 21.1) and D2 p.30 (MR6) versus D2 p.6 (invitation item 7))
Start date of tender validity: Invitation D1 says prices valid 120 days from the closing date; D2 invitation item 6 says 120 days from the date of opening; the standard ITT 20.1 says validity starts from the submission deadline. Ask the procuring entity for the exact expiry date. (D1 p.1 versus D2 p.6 versus D2 p.12 (ITT 20.1))
Method of submission: Portal record says electronic submission only and invitation says manual submission will not be permitted, yet original tender security and Form of Tender must be physically deposited in the tender box at Mokowe. (P (portal record) and D2 p.6 (invitation item 9) versus D2 p.7, D2 p.27 (TDS) and D2 p.30-31 (MR6, MR10))
NCA registration timing: MR7 requires NCA Category 4 registration with practising licence at preliminary examination, but ITT 3.12 says registration is not a condition for tender and only needs to be in place before award. Ask which applies before bid submission. (D2 p.30 (MR7) versus D2 p.11 (ITT 3.12))

Not covered in the documents we reviewed

Bills of Quantities totals and estimated contract value (only partial BOQ pages reviewed)
Instructions to Tenderers clauses 22-23 on sealing and marking envelopes (page 17 not reviewed)
Full Section III financial and turnover tables and any qualification thresholds beyond the summary
Section IV tender forms beyond the forms reviewed, and Section V drawings and Section VI specifications
General and Special Conditions of Contract and Contract Forms (Section VIII-X), including payment terms and performance security timing
Any addenda or clarification responses issued after the invitation
Whether a pre-tender meeting is held (TDS ITT 8.1 gives no date)
Exact address and format for the Power of Attorney and Form ELI requirements
Full pages 1-5 and 9-10 of the ITT and detail of ITT 22 and 23 on sealed envelopes
Contact details and procedure for requesting clarifications (question deadline 2 November 2026 is in TDS but not verified against addenda)

Terms explained

IFMIS: Integrated Financial Management Information System, the government e-procurement platform used to submit this tender electronically.
TDS: Tender Data Sheet: the tender-specific section that overrides the standard Instructions to Tenderers.
Tender security: A bank guarantee, banker's cheque, insurance bond or similar payment guarantee submitted with the tender, returned to unsuccessful bidders. Here KES 380,000.
Tender-Securing Declaration: A signed declaration that replaces a tender security; not required here because a tender security is required.
MR: Mandatory Requirement: a document or condition every bidder must meet at the preliminary examination.
Responsive / non-responsive: A tender that meets all essential requirements is responsive; one that does not is rejected without further consideration.
NCA: National Construction Authority: contractors must be registered in the category needed for the works.
CR12: Company return form from the Registrar of Companies listing directors and shareholders, issued within the last 6 months.
Power of Attorney: Written authority allowing the named person to sign and commit the bidder, executed before a Commissioner for Oaths here.
Bills of Quantities (BOQ): The priced schedule of work items and quantities that the bidder must fill in and submit.
Performance security / bond: A guarantee, here 2% of the contract sum, that the winning contractor must provide before contract payments start.
AGPO: Access to Government Procurement Opportunities: reservations for youth, women and persons with disability. Not applicable to this tender.
Joint venture (JV): Two or more firms bidding together. Not allowed for this tender.

Construction of Wards at Witu Sub-County Hospital, Lamu County (Open Tender CGL/ONT/MS/2464747/007/2026/2027)