Proposed construction of administration cum tuition bl…

What is being bought

NG-CDF Webuye East and the PMC for Mihuu FYM Primary School invite open tenders for the proposed construction of an administration cum tuition block with 4 classrooms, to ground floor completion (Phase 1), at Mihuu FYM Primary School, Webuye East, Bungoma County. Reference NG-CDF/MPS/2026-2027-1, category Works. Quantities are in the Bills of Quantities, which were not provided.

What could disqualify you

Tenders written in spiral bound form or in a box file are automatically disqualified. The original must be tape-bound. D1 p.1
Late tenders will be rejected. Tenders arriving after the closing deadline are returned unopened. D2 p.8
Electronic tenders are not permitted. Tenders must be delivered physically. D2 p.8
Tender security is mandatory at preliminary evaluation; bidders not meeting the requirements are non-responsive and not evaluated further. D2 p.32
The Bills of Quantities must be submitted complete as issued, with no alteration, addition or qualification. Any alteration is a material deviation. D2 p.31
Tax compliance certificates with Invalid or Withdrawn status lead to automatic disqualification. D2 p.32
Bidders with ongoing works behind schedule or terminated works will not be considered. D2 p.32
A bidder that fails to submit required ownership or eligibility information, or whose information cannot be verified, will have its tender rejected. Standard rule D2 p.17

Key facts

Closing: Fri 30 Oct 2026, 10:00 am
Tenders must be delivered to the tender box at NG-CDF Webuye East office by this deadline; late tenders are rejected. P
Bid / tender security: Bid security of Kshs. 200,000 from a reputable bank or an approved insurance firm approved by PPRA. Form and validity period of the security are not stated in the reviewed pages. D1 p.2
Tender fee: No fee stated. Tender documents may be downloaded free of charge from the PPIP portal (tenders.go.ke). D2 p.8
Site visit: Optional
Site visit is optional and at the tenderer's own risk and cost. No compulsory site visit is stated. Standard rule D2 p.13
Pre-bid meeting: Not stated in the documents we reviewed Not stated D2 p.13
Reserved for: Tender is listed as Open target group. No reservation for youth, women, persons with disabilities or AGPO is stated in the advert or portal, but mandatory list asks for AGPO youth certificate. See conflicts. Conflicting D1 p.1
Contract value: Not stated in the documents we reviewed Not stated D2 p.8
Tender opening: Tenders are opened immediately after the closing deadline in the presence of tenderers or their representatives, at the NG-CDF Webuye East Constituency address in the Tender Data Sheet. D1 p.2
Tender validity: Tender validity is 120 days from opening according to the invitation, and 150 days according to the Tender Data Sheet. See conflicts. Conflicting D2 p.28

Who can apply

Tendering is open to contractors registered in the appropriate category for Builders Works. Eligible bidders are invited. D2 p.8
Tender is open to those who meet the eligibility requirements in the invitation and tender documents. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Proof of power of attorney for the tender signatory, only if the signatory is not a director or partner; signed and stamped by a Commissioner of Oaths. D2 p.32

Experience, licences and financial capacity

Technical

NCA registration for building works category NCA6 and above, with current annual contractor practising licence. D2 p.32
NCA registration is not needed to tender but must be obtained before contract award and signature. Standard rule D2 p.12
At least 3 contracts of a similar nature executed in Kenya or EAC, satisfactorily completed as prime contractor, JV member or subcontractor, each of minimum value Kshs. 10,000,000 equivalent. D2 p.38
Key personnel required: Project Manager, Site Agent, Site Surveyor and General Foreman, each with stated total and similar-works experience and professional qualifications. D2 p.38
Key equipment must be shown: concrete mixer, concrete dumper 0.5 cu.m, concrete poker vibrator, tipper truck 15 ton, dumpy level, vibrating plate compactor, compressor, and van or pick-up (1 each). D2 p.39
Detailed technical evaluation: minimum score of 70 out of 100 points required to proceed to financial evaluation. D2 p.35
Works programme and methodology including the defects liability period, scored up to 20 points. D2 p.35
Bidders must show that non-performance of a contract in the last 3 years was not their default; a consistent history of adverse litigation awards may lead to rejection. D2 p.39

Financial

Audited financial reports for the last 3 years (2023, 2024 and 2025) are required; scored up to 9 points. D2 p.35
Access to or available liquid assets, credit lines or other finance of at least Kshs. 2,500,000 to meet construction cash flow (post-qualification condition). D2 p.38
Minimum average annual construction turnover of Kshs. 10,000,000, from certified payments over the last 3 years. D2 p.38
Bank statements for the last six months, not older than one month from the advertisement date, are required; due diligence also requires current certified bank statements. D2 p.32
Evidence of financial resources of Kshs. 5,000,000 or more is scored (5 points each, max 15). Figure differs from the Kshs. 2,500,000 qualification threshold. See conflicts. Conflicting D2 p.35

How and where to submit

Submit by hand or courier to the tender box at NG-CDF Webuye East Constituency Office, Bungoma County. Electronic submission not permitted. D2 p.28
Addressed to The Fund Account Manager, NG-CDF Webuye East, P.O. Box 404-50205, Webuye. D1 p.2
One original and one duplicate copy, in separate envelopes marked original and duplicate, each marked with the tender number. Original must be tape-bound. D1 p.1
Tenders must be chronologically serialized and submitted in sealed envelopes. Standard rule D2 p.8

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity period: Invitation says tenders remain valid for 120 days from opening; Tender Data Sheet says 150 days. The TDS states it prevails over the ITT, but ask the procuring entity to confirm. (D2 p.8 (Invitation to Tender clause 6) vs D2 p.28 (TDS ITT 20.1))
AGPO youth certificate versus open tender: Mandatory list requires an AGPO (Youth) registration certificate, but the advert and portal show an Open target group and the invitation is open to registered contractors. Ask whether the tender is reserved. (D1 p.1 (target group Open) and portal record vs D2 p.32 (MR17))
Financial resources threshold: Qualification requirement states Kshs. 2,500,000 liquid or available finance, while the scoring table awards points for Kshs. 5,000,000 evidence. (D2 p.38 (financial qualification item i) vs D2 p.35 (scoring item 6))

Not covered in the documents we reviewed

Addenda [A1], [A2] or later changes were not provided; the current closing date is taken from the portal and advert.
Bill of Quantities, drawings, specifications and contract value were not provided.
Form and validity period of the bid security beyond the Kshs. 200,000 amount were not stated.
Whether a pre-tender meeting or compulsory site visit is scheduled is not stated.
Performance security and contract price terms (ITT 41, Special Conditions) were not reviewed.
Tender Data Sheet pages covering ITT 36.2 subcontracting limits and ITT 52 documents were only partly reviewed.
Tender reference and date blanks in the tender document (TDS and Invitation) are unfilled.
Detailed Bank statement and turnover certificate forms in Section IV were not reviewed.

Terms explained

TDS: Tender Data Sheet: the section with tender-specific details that override the general Instructions to Tenderers.
ITT: Instructions to Tenderers: the standard rules for preparing and submitting a tender.
Tender security: Money or guarantee submitted with the bid to secure it; here Kshs. 200,000 from a bank or approved insurer.
Responsive: A tender that meets all mandatory requirements; non-responsive tenders are not evaluated further.
NCA: National Construction Authority, which registers contractors by category and issues practising licences.
AGPO: Affirmative Action Group scheme for youth, women and persons with disability, which can reserve tenders for registered groups.
CR12: Company Registry return listing directors and shareholders, issued within the last 12 months.
SD1 / SD2: Self-declaration forms: SD1 is the non-debarment declaration; SD2 is the anti-corruption pledge.
Power of attorney: Written authority allowing a person who is not a director or partner to sign the tender for the firm.
Tape-bound: Bound with tape rather than spiral or box file, as required; spiral-bound tenders are disqualified.
Preliminary examination (MR): The first check of mandatory requirements (MR items); failure makes the tender non-responsive.
Due diligence: Checks on the lowest recommended bidder before award, including financial and performance records.

Proposed construction of administration cum tuition block (4 classrooms) to ground floor, Phase 1, Mihuu FYM Primary School, Webuye East