KPLC Tender KP1/9A.3/OT/03/26-27: Procurement of Sub-Transmission Network Tools (open tender, closes 2026-11-12 10:00)

What is being bought

Kenya Power & Lighting Company Plc invites tenders for procurement of Sub-Transmission Network Tools (goods), under reference KP1/9A.3/OT/03/26-27. The Schedule of Requirements lists 37 items, including tirfors, pull lifts, slings, snatch blocks, hot line wire grips, a screening efficiency tester, an acoustic imaging camera and an aerosol can holder, with quantities per item in the summary sheet.

Key facts

Closing

Thu 12 Nov 2026, 10:00 am
Tender closing date and time per portal and advert: 12 November 2026 at 10:00. Electronic submission via KPLC SAP tendering portal. Addenda No.I may change this; the addendum document could not be read, so the current closing time is not confirmed. P

Bid / tender security

Tender Security of KES 1,000,000.00 (One Million Kenya Shillings) required, in form of bank guarantee or a microfinance institution registered by CBK only, valid 210 days from the tender opening date. Original to be deposited at Stima Plaza Supply Chain Reception. Tender Security is a mandatory preliminary item; a bid without a substantially responsive Tender Security is rejected. D2 p.32

Tender fee

Not stated in the documents we reviewed Not stated D2 p.7

Site visit

Not stated in the documents we reviewed Not stated D2 p.7

Pre-bid meeting

Optional
No pre-bid meeting on this tender (optional/none). D2 p.30

Reserved for

Portal lists no reserved groups. TDS states the invitation is open to local bidders and local manufacturers only; no reservation to youth, women, persons with disabilities or AGPO is stated. D2 p.33

Contract value

Not stated in the documents we reviewed Not stated D2 p.38

Tender opening

Public opening through the KPLC tendering portal at Stima Plaza Auditorium; ITT 24.6 requires minimum three KPLC representatives to sign. D2 p.32

Tender validity

Tenders remain valid for 180 days from the closing date (ITT 17.1 and TDS 17.1). Note the TDS also says the Tender Security must be valid 210 days from opening, and the bank guarantee should be valid 30 days beyond tender validity. D2 p.32

Who can apply

• Open to local bidders and local manufacturers only; Tenderers must not be debarred and must hold the required registrations; Kenyan tenderers need valid tax and PIN certificates. D2 p.30

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Submit a Tender Security (bank guarantee, letter of credit or CBK-registered microfinance/SACCO guarantee). D2 p.8
• Duly completed Declaration Form, Tender Form, Certificate of Independent Tender Determination, Self-Declaration forms SD1 and SD2, and Declaration and Commitment to the Code of Ethics. D2 p.8
• Company or firm registration certificate, PIN certificate and valid Tax Compliance Certificate valid up to tender closing date (Kenyan registered tenderers); foreign tenderers need equivalent documents. D2 p.9
• Confidential Business Questionnaire (CBQ) fully filled, signed and stamped; CR.12 certificate of directors and shareholding. D2 p.8
• Audited financial statements within 18 calendar months of tender document date, with valid ICPAK practicing licence auditor; capacity declaration forms 3.1-3.3; historical contract default form 3.2. D2 p.35
• Duly completed Schedule of Guaranteed Technical Particulars (GTPs), catalogues/brochures, technical drawings where applicable, and manufacturer's authorization where applicable. D2 p.8
• At least three reference letters or completion certificates from previous customers of similar goods (names with full contacts and physical addresses), or KPLC completion certificate. D2 p.36
• Manufacturer's warranty (minimum 12 months from delivery to final destination); Manufacturer's Authorization required for non-manufacturers; Guaranteed Lead Time (GLT) form; Price Schedule; Schedule of Requirements; Statement on Deviations; Power of Attorney for authorized representative. D2 p.8

Required only in some situations

• Type Test Certificates and Reports not more than five years old, from a third-party lab accredited to ISO/IEC 17025, with copy of the accreditation certificate; valid ISO 9001 certificate or KEBS Diamond Mark / Standardization Mark where relevant. D2 p.31

Experience, licences and financial capacity

Technical

• Each item must meet the Guaranteed Technical Particulars in the attached KPLC specifications (e.g. Spec 1 cable grip, Spec 2 universal insulated tools kit, Spec 3 load handling devices, Spec 4 sisal/fibre slings, Spec 5 screening efficiency tester, Spec 6 acoustic imaging camera, Spec 7 aerosol can holder, Spec 8 UV camera, Spec 9 diagnostic software, Spec 13 round sling, Spec 14 pulling and lifting machines). Only some pages were reviewed; detailed item-by-item requirements are not confirmed here. Unverified D2 p.37
• Preliminary and technical evaluation: tenders failing mandatory technical requirements (accreditation, type tests, GTP full compliance, drawings/catalogues, warranty form, manufacturer authorization, schedule of requirements, GLT form, customer references) are declared failed and not evaluated further. D2 p.37
• Goods must be new, unused, of the current specification, and free of defects in manufacture, materials or workmanship under normal use in Kenya; warranty valid 12 months after delivery to final destination. D2 p.31

Financial

• Prices must be in Kenya Shillings only (no foreign currency), inclusive of all taxes, duties, levies and delivery to KPLC stores on Delivered Duty Paid (DDP) terms; valid 180 days; exclusive of VAT on portal prices. Price quoted includes 0.03% PPCB levy and 0.5% withholding tax deductions. D2 p.31
• Bidders with more than 50% overdue KPLC orders are not eligible; Tenderers with unresolved unethical practice or default in performance for more than two months are not considered. D2 p.30
• Performance security of 10% of contract price, in Kenyan currency, from a Kenyan CBK-licensed bank, within 14 days of contract award notification. D2 p.99

How and where to submit

• Tenders must be submitted electronically on the KPLC SAP tendering portal in PDF form; withdrawals, substitutions or modifications may be made through the portal before closing time. The original tender security must be deposited in the Tender Security Box on 3rd Floor Supply Chain Reception, Stima Plaza, on or before opening date. D2 p.32
• Tenderers must register and log on to the SAP tendering portal on www.kplc.co.ke to participate. Electronic submission only; portal record lists electronic submission as the only method. P

Lots and categories

• No lots stated; award is item-by-item across the 37-item Summary Sheet. D2 p.33

What the addenda changed

• Addendum No.I (2026-10-29) listed on portal but content could not be read; the changes it made are not known. Appendices I-V (2026-10-29) also listed but not read. Not stated A1

Not covered in the documents we reviewed

• Content of Addendum No.I (2026-10-29) and its effect on the closing date or requirements
• Appendices I-V (2026-10-29)
• Full item-by-item technical specifications and quantities beyond the summary sheet, and which specification applies to each of the 37 items
• Pages 2-102 of D2 not reviewed except selected pages: Section V Schedule of Requirements, Section VII Special Conditions, and forms
• Full text of D5-D10 and D11-D22 specifications beyond the pages reviewed
• Specific delivery schedule and delivery timelines per item
• Specific tender validity extension rules and the penalties beyond the TDS
• Contract value / estimated budget

Terms explained

Tender Security

A bank guarantee or similar financial guarantee (KES 1,000,000 here) submitted with the bid to show seriousness; forfeited if the bidder withdraws or fails to sign the contract.

TDS

Tender Data Sheet: section of tender document giving specific rules for this tender that override the general instructions.

GTP

Guaranteed Technical Particulars: clause-by-clause schedule the bidder fills in with its offered specifications, signed by the manufacturer.

DDP

Delivered Duty Paid: price must include goods, freight, duties, taxes and delivery to KPLC stores.

Responsive

Bid that meets all mandatory requirements in the tender documents without material deviation; non-responsive bids are rejected.

AGPO

Affirmative Action Procurement Preference for youth, women and persons with disabilities; not reserved in this tender.

ISO/IEC 17025

International standard for testing laboratory competence; required accreditation for type test reports.

Type Test Certificate

Certificate showing a product design has passed required tests, issued by an accredited laboratory.

Manufacturer's Authorization

Letter from the manufacturer authorising a non-manufacturer bidder to supply its goods in Kenya.

Addendum

Official amendment to the tender document; later addenda override earlier ones.