Supply and delivery of Biology, Physics and Chemistry…

What is being bought

Supply and delivery of Biology, Physics and Chemistry laboratory equipment at Amungenti Primary School, under tender NG-CDF/IGEMBE SOUTH/C012/03/2026-2027 by Igembe South NG-CDF. Quantities and item specifications are in the Schedule of Requirements (Section V), which was not provided. The tender is divided into Lot 1 and Lot 2 according to the performance-security wording.

What could disqualify you

A tenderer proven to be involved in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. Standard rule D1 p.6
A tenderer debarred by the PPRA is ineligible to tender or be awarded a contract. Standard rule D1 p.6
Any tender not substantially responsive in the preliminary examination (missing mandatory documents) is non-responsive and not evaluated further. D1 p.27
Late tenders will be rejected. D1 p.2
Electronic tenders will not be permitted. D1 p.2
An incomplete Price Schedule is treated as non-responsive and disqualified. D1 p.29
A tender that does not reach the technical cut-off of 35 out of 50 marks does not proceed to financial evaluation. D1 p.28
Alternative tenders are not considered. D1 p.21

Key facts

Closing: Thu 29 Oct 2026, 9:00 am
Tender submission deadline: 29 October 2026 at 9:00 AM, physical delivery only. Portal closing date matches. D1 p.23
Bid / tender security: Tender security is not required (TDS states a Tender Security shall not be required and no Tender-Securing Declaration is required). D1 p.23
Tender fee: Tender documents obtained electronically from PPIP are free of charge; no fee for physical purchase stated. D1 p.2
Site visit: Not stated in the documents we reviewed Not stated P
Pre-bid meeting: Optional
A pre-tender conference will not be held. D1 p.21
Reserved for: Not stated; the TDS reservation line is blank and the portal lists no reserved groups, though MR15 asks for an AGPO (Women) certificate. Conflicting D1 p.23
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tenders opened immediately after deadline in the Office Boardroom, Igembe South NG-CDF, P.O. Box 98-60600 Maua; tenderers' representatives may attend. D1 p.23
Tender validity: Tenders remain valid for 120 days from the date of opening (TDS: 120 days from the submission deadline). D1 p.23

Who can apply

Tendering is open to all qualified and interested tenderers under the national open competitive method. D1 p.2
Joint ventures are not allowed for this tender. D1 p.21

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Valid copy of AGPO (Women) certificate listed as a mandatory requirement in the evaluation criteria. D1 p.27

Experience, licences and financial capacity

Technical

Provide two client references (name, email and phone of contacts) for entities supplied with similar items valued at least Kshs. 2,000,000 per contract/LPO within the last five years from tender opening, with copy of contract/LPO. Scored 10 marks per reference, 20 marks total. D1 p.28
Delivery period stated from LPO date with written commitment letter to Igembe South NG-CDF. Delivery within 14 days scores 20; within 21 days scores 15; beyond 21 days or no period stated scores 0. D1 p.28
Goods must be delivered within the acceptable time range in the Schedule of Requirements; delivery after the final date is non-responsive. D1 p.30
Goods must conform to the technical specifications in the Schedule of Requirements; a statement of deviations must be given where applicable. Standard rule D1 p.11
After-sales service is required (ITT 16.2(b)); a non-Kenyan tenderer must have an agent able to carry out maintenance and spare parts obligations. D1 p.23

Financial

Sound financial standing: certified bank statement for the last six months, OR certified audited financial statements for the last two years (2024 and 2025). Scored 10 marks. D1 p.28
Tender prices must include all taxes and be quoted in Kenya Shillings. D1 p.2
Tax clearance: a Kenyan tenderer must provide a current tax clearance or exemption certificate from KRA. Standard rule D1 p.6

How and where to submit

Submit sealed tenders in original (one original) at the Tender Box at the reception of NG-CDF Igembe South office, Maua. Number of copies: 0 per TDS. D1 p.2
Address: The Funds Account Manager, NG-CDF Igembe South Constituency, P.O. Box 98-60600, Maua. Tender box at entrance/ground floor next to Public Works offices. D1 p.3
Tenders must be in English. Documents in another language must have an accurate English translation. Standard rule D1 p.8
Tenderers must mark the original and the copies. TDS states number of copies is 0 in addition to the original. D1 p.23

Lots and categories

Lot Lots: Tender is divided into lots; bidders may tender for one or more lots. Lot 1 and Lot 2 are referenced in the performance security wording; the lot contents are not stated in the material reviewed. Unverified D1 p.25

What the addenda changed

No addenda were provided for review. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity start date: Invitation says 120 days from the date of opening of tenders; ITT 17.1 says the validity starts from the submission deadline. (D1 p.2 vs D1 p.11 and D1 p.23)
Clarification deadline: Clarification request deadline in ITT 6.1 is a period before the deadline, and TDS sets 26 October 2026 at 5.00 PM; this is a fixed date but the period is not reconciled with the submission date. (D1 p.8 vs D1 p.22)
Reservation to AGPO/women: Mandatory requirement MR15 asks for an AGPO (Women) certificate, but the TDS reservation line for ITT 32.5 is blank and the portal lists no reserved groups. (D1 p.27 vs D1 p.23 and P)
Number of lots and bid security: Performance security wording refers to lot 1 and lot 2 percentages, but the TDS says no performance security is required; the amount in the award clause is unclear. (D1 p.24 vs D1 p.25)

Not covered in the documents we reviewed

Section V Schedule of Requirements: item list, quantities, specifications and delivery windows
Lot contents and the value of each lot
Contract value or estimated budget
Section III item-level text for the experience reference form and CON-2 forms
Addenda (none provided), including any changes to the 2026-10-29 09:00 deadline
Tender security and performance security amounts as finally set
Contract conditions and payment schedule (SCC)
Clarification response rules and publication website

Terms explained

TDS: Tender Data Sheet: the tender-specific section that sets the values for the general instructions.
ITT: Instructions to Tenderers: the standard rules that apply to every bidder.
Responsive / non-responsive: A tender that meets all mandatory requirements is responsive; one that misses them is rejected at preliminary examination.
AGPO: Affirmative Action Group scheme for women, youth and persons with disability, giving reserved access to certain public tenders.
MR: Mandatory Requirement at the preliminary evaluation stage; failing any means non-responsive.
CR12: Company return showing directors and shareholders, issued by the Registrar of Companies.
Power of Attorney: Written authority allowing the named person to sign the tender for the company.
Tender-Securing Declaration: A signed declaration in place of a cash or bank guarantee, used where the TDS requires it.
Lot: A separate part of a tender that can be bid on individually.

Supply and delivery of Biology, Physics & Chemistry laboratory equipment at Amungenti Primary School (NG-CDF Igembe South)