Rehabilitation and renovation works for Botanical Garden and Incubation Centre at Moi University Annex Campus (MU/AMP/T/2026-2027/008)

What is being bought

Rehabilitation and renovation works for the Botanical Garden and Incubation Centre at Moi University – Annex Campus, Eldoret, under an open tender by Moi University (AMPATH). Works are Building, Electrical, Mechanical and Water works per the eligibility criteria; quantities are in the Bills of Quantities, which were not provided.

Key facts

Closing

Wed 11 Nov 2026, 10:30 am
Tenders must be delivered on or before 11 November 2026 at 10:30 a.m. Electronic tenders are not permitted. Late tenders will be rejected. D1 p.8

Bid / tender security

Tender security of KES 350,000 is required, from a registered financial institution approved by CBK or PPRA-approved and IRA-registered insurance company, valid 150 days from tender opening. Forms: bankers' cheque, bank or insurance guarantee. Tender-Securing Declaration not required. Missing security leads to automatic rejection. D1 p.28

Tender fee

No tender document purchase fee is stated. The documents may be downloaded from tenders.go.ke or mu.ac.ke at no cost. D1 p.7

Site visit

Mandatory
A mandatory site visit is held on 29 October 2026 from 10:30 a.m. at Moi University – Annex Campus. The original Site Visit Certificate must be attached to the tender. D1 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D1 p.28

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Levy of 0.03% of the signed contract value, exclusive of taxes, is payable by the supplier under the Levy Order 2023. Contract value estimate not stated. D1 p.7

Tender opening

Tenders are opened publicly immediately after the deadline in the presence of tenderers' representatives who choose to attend. Venue to be advised by the Tender Opening Committee. D1 p.8

Tender validity

Tenders remain valid for 120 days (TDS ITT 20.1), counted from the submission deadline. D1 p.28

Who can apply

• Open to all qualified and interested tenderers. Foreign tenderers must source at least 40% of contract inputs from national suppliers and contractors, or they are disqualified. A JV may not subcontract more than 10% of contract price to foreign firms. D1 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of Incorporation/Registration copy. D1 p.33
• Copy of valid Tax Compliance Certificate from KRA (authenticity and validity will be verified). D1 p.33
• Tender security of KES 350,000 valid 150 calendar days from tender opening. D1 p.33
• Copy of valid Single Business Permit / Trade Licence. D1 p.33
• Confidential Business Questionnaire, duly completed, signed and stamped. D1 p.33
• Form of Tender, duly completed, signed and stamped by the person holding power of attorney, on bidder's letterhead. D1 p.33
• Copy of CR 12 Form issued within 12 months of tender closing date; for partnerships, partnership deed and partners' ID/passport copies; for sole proprietorships, identity card. D1 p.33
• Duly filled, signed and stamped standard forms: Qualification forms EQU, PER, ELI, CON, FIN, EXP; Certificate of Independent Tender Determination; Forms SD 1 and SD 2; Declaration and commitment to code of ethics; Tenderer information form. D1 p.33
• Power of attorney duly signed and witnessed by a Commissioner of Oaths. D1 p.28
• Duly filled Price Schedule in the prescribed format. D1 p.33
• Proof of valid NCA registration in Building Works NCA 6, Electrical Works NCA 7, Mechanical Works NCA 7, Water Works NCA 7, with valid Annual Practising Licences for applicable categories. D1 p.33
• Valid EPRA licence of Class C or above. D1 p.33
• Original Site Visit Certificate. D1 p.33

Required only in some situations

• If bidding as a joint venture: copy of the Joint Venture Agreement, or a signed letter of intent to execute one, submitted with the tender. D1 p.14
• Kenyan tenderers: valid tax clearance certificate from KRA (ITT 3.14). Form of Tender is the form used for this. D1 p.13

Experience, licences and financial capacity

Technical

• Technical score requires at least 80% (minimum technical score). Scoring covers financial capacity (25%), experience in at least five similar projects above KES 15 million each (25%), technical team leader with EBK registration (15%), site manager with NCA accreditation (10%), turnover (15%), and equipment (10%). D1 p.34
• Experience: at least five projects of similar nature and size, each above 15 million, with completion certificates, LSOs or contracts; scored 5% per project up to 25%. D1 p.33

Financial

• Financial capacity: audited financial statements for 2023, 2024 and 2025 signed by directors and stamped by auditor with valid ICPAK practising licence; letter of credit from bank; 6-month bank statement. Minimum amount for cash flow not stated in the TDS. D1 p.33
• Average annual construction turnover: scored on turnover over the last three years (under 10 million 5%, 10-15 million 10%, above 15 million 15%). Minimum turnover threshold as a qualification figure is not stated. D1 p.34

How and where to submit

• Submit in a single sealed envelope bearing the tender name and reference number, addressed to the Procuring Entity, marked not to be opened before the opening time, containing separate sealed ORIGINAL and COPIES envelopes. Hand deliver to the Tender Box, Ground Floor, MECC Building, Moi College of Health Sciences, Nandi Road, Eldoret. Bulky tenders go to the Supply Chain Office, AMPATH Warehouse. D1 p.7
• Submit ONLY 1 original and 1 copy. Original marked ORIGINAL, copy marked COPY. D1 p.28
• All pages must be chronologically serialized and paginated from the first page to the last. D1 p.33

Lots and categories

• Multiple contracts are permitted, evaluated by lots with the lowest evaluated tenderer per lot; the option used is not clearly selected in the material provided. Unverified D1 p.30

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Bills of Quantities, drawings and specifications (Sections V–VII) with quantities and scope of works
• Closing-date addenda, if any, and the current status after all addenda
• Minimum financial figures (cash flow amount, minimum annual turnover, number of years) in Section III
• Confirmation of which multiple-contract option (Option 1 or 2) applies
• Tender Form, Form EQU/PER/CON/FIN/EXP content and standard forms
• Contract conditions and performance security amount
• Venue for tender opening, to be advised by the Tender Opening Committee
• Estimated contract value
• Pages 1 to 6 and 10 to 11 of the invitation and tender data sheet, and remaining pages of Section III

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the standard Instructions to Tenderers.

Tender Security

Money or guarantee given with the tender to show seriousness; forfeited if the bidder withdraws or fails to sign.

AGPO

Affirmative Action groups (youth, women, persons with disability) that may be given reserved tenders.

MR

Minimum requirement; a condition a tender must meet to be considered.

Responsive

A tender that meets all mandatory terms without material deviation; non-responsive tenders are rejected.

NCA

National Construction Authority: registration needed to undertake construction works in Kenya.

CR 12

Company return showing shareholders and directors, issued by the Registrar of Companies.

JV

Joint Venture: two or more firms bidding together under one tender.

Power of attorney

Legal document authorising a person to sign the tender for the company.

Levy

Government levy of 0.03% of the signed contract value payable by the supplier.