Proposed renovation and completion works for DCC Office Tinderet Sub County, Nandi County (MINT/TDT/S/03/2026/2027)

What is being bought

Contract for proposed renovation and completion works for the DCC Office at Tinderet Headquarters, Nandi County, under an open tender by DCC Tinderet Sub-County. Bills of quantities cover building, electrical and mechanical works, with domestic subcontractors for electrical and plumbing/drainage works.

Key facts

Closing

Thu 29 Oct 2026, 10:00 am
Tenders must be delivered on or before 29 October 2026 at 10:00 AM. D1 p.1

Bid / tender security

Tender security of KSHS 170,000 in form of bank guarantee or banker's cheque from a financial institution recognised by the Central Bank of Kenya, or credit note or insurance guarantee approved by PPRA. D1 p.1

Tender fee

Tender documents may be downloaded free of charge from the PPIP portal; no fee stated. D2 p.6

Site visit

Optional
Site visit is encouraged, at the tenderer's own cost; not stated as compulsory and date/time not stated. Standard rule D2 p.10

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.26

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the deadline in the presence of tenderers' representatives who choose to attend, at the address for opening (P.O. Box 112-40110 Songhor; DCC's Office per invitation). D2 p.6

Tender validity

Tenders remain valid for 52 weeks from the date of opening of tenders. D2 p.6

Who can apply

• Tendering is open to all qualified and interested tenderers registered with NCA 8 and above (Building category). D2 p.6
• Tenderers must be a registered company incorporated in Kenya under the Companies Act CAP 486 (main contractor). D2 p.26
• Public officers of the procuring entity, their spouses, children, parents, brothers or sisters, and firms in which they have a substantial or controlling interest are not eligible to tender. Standard rule D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of certificate of incorporation/registration. D1 p.1
• Copy of valid Single Business Permit from any Kenya County Government Authority (to be verified online). D1 p.1
• Copy of valid Tax Compliance Certificate issued by KRA (to be verified online). D1 p.1
• Copy of valid National Construction Authority Certificate for Building Works NCA 8 or above, and NCA 8 and above for mechanical and electrical works (to be verified online). D1 p.1
• Copy of valid NCA practicing licence NCA 8 and above for building works and for mechanical and electrical works. D1 p.1
• Duly filled and signed form of tender (must also be stamped per preliminary examination). D1 p.1
• Tender security as stated under tender_security item. D1 p.1
• Copy of current CR12/CR13 certificate not older than 12 months and certified copies of IDs/passports of directors. D1 p.1
• All pages must be paginated/serialized/numbered sequentially. D1 p.1
• Letter of authority addressed to specific banks authorising the client to verify bank statements, with the tenderer's bank confirming. D2 p.26
• Evidence of physical office location: certified copies of premises ownership or lease, and utility bills. D2 p.26
• Current 2026 county business licence (listed in tender-specific documents; the advert requires a single business permit). D2 p.26
• Audited financial reports for the last three years (2023, 2024 and 2025). D2 p.26
• Schedules of ongoing and completed projects of similar nature, complexity or magnitude over the last 10 years, with LPOs, contracts, letters of award and completion certificates. D2 p.26
• Proof of ownership of relevant equipment and transport; evidence of financial resources (cash, lines of credit, overdraft). D2 p.26

Required only in some situations

• Sub-contract agreement for specialist works where the main contractor is not eligible to carry out the works. D2 p.26
• Domestic subcontractor agreements for electrical and mechanical works, signed, stamped and witnessed by an advocate (not needed if main contractor is registered for specialist work). D2 p.31
• Power of attorney signed and stamped for the tender signatory if not a director (exempt if one director signs all documents). D2 p.30

Experience, licences and financial capacity

Technical

• Tenderers must show proof of adequate equipment holding for the specified type of work, key technical staff to be engaged, works of similar magnitude and complexity, and sound financial standing or access to bank credit line. D1 p.1
• Subcontractors: electrical installation works subcontractor and plumbing/drainage installation subcontractor must be NCA 8 and above in the relevant category; electrical subcontractor also requires valid annual practicing licence. D2 p.26
• Technical brochures to assess compliance with technical specifications are required from electrical and mechanical subcontractors. D2 p.31

Financial

• Evidence of sound financial standing or access to bank credit line must be shown. D1 p.1
• Audited financial reports for 2023, 2024 and 2025 must be submitted. D2 p.26

How and where to submit

• Tenders must be in plain sealed envelopes marked with tender number and tender name, with no indication of the tenderer, addressed to THE DCC, TINDERET SUB COUNTY, P.O BOX 112-40110 SONGHOR, and placed in the Tender Box at DCC's Office Maraba. D1 p.1
• Original tender marked ORIGINAL plus copies in the number specified in the TDS (TDS does not state the number; see missing information). Standard rule D2 p.16
• Tender physical location for submission: Tender Box at DCC's Office Maraba per advert; the tender data sheet and invitation give Koibem and Songhor as the delivery address. Conflicting D1 p.1
• Tender documents must be serialized in Arabic numerals 1, 2, 3...n including all attachments. D2 p.6

Lots and categories

• Lot 1: One lot (Lot 1): renovation and completion works for DCC Office at Tinderet Headquarters. D2 p.24

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Number of copies required (TDS number not stated).
• Contract value / estimated budget.
• Exact physical submission address (Maraba vs Koibem/Songhor).
• Pre-tender meeting and site visit date, time and place (referred to the advert, which does not state them).
• Full Section VI Specifications, Section VII Drawings and Section IX Special Conditions, plus remaining BQ pages.
• Any addenda.
• Performance security amount and conditions (not reviewed).
• Form of tender and tender security forms (not reviewed in full).

Terms explained

TDS

Tender Data Sheet: the tender-specific values that override the standard Instructions to Tenderers.

Tender security

Money or guarantee lodged with the bid to show good faith; forfeited if the bidder withdraws or fails to sign.

NCA

National Construction Authority; contractors must be registered in a category (NCA 8 and above) to do building works.

CR12/CR13

Company registry documents listing company directors and shareholders.

Responsive

A tender that meets all mandatory requirements; non-responsive tenders are rejected without evaluation.

AGPO

Affirmative action procurement reservations for youth, women and persons with disability; none stated for this tender.

Domestic subcontractor

A local subcontractor named in the bid for specialist electrical or mechanical work.